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COVID-19 Dashboard

Ivy Tech Community College will post weekly updates about cases and positivity on our campuses each Monday. This update is for cases reported to the College the week of November 8-14, 2020.

Ivy Tech requires that students, faculty, and staff who test positive for the COVID-19 virus report their positive test result to the College for the purposes of supplemental case investigation. Cases reported to the College are related to an individual’s affiliation with Ivy Tech and should not be construed to mean that they did or did not contract COVID-19 on a campus.

Ivy Tech Community College serves nearly 100,000 students each year at more than 40 locations on 18 campuses across Indiana. The majority of our courses and students are learning in online only or virtual instruction, with in person course sections reserved primarily for hands-on or lab-based instruction.

Newly Reported Cases
11/8/2020 through 11/14/2020

Cumulative Case Count 
118 535

Click to view the current status of your campus

  

Positive Case Reporting Link

Guiding Principles for Return to Campus:

  1. Safety of faculty, staff, and students is paramount.
     
  2. We want to manage campus density with a preference to students, faculty and front-line staff who serve students.
     
  3. We prefer office areas to allow social distancing between desks/cubicles over installing additional barriers.
     
  4. For those who are fully productive working remotely, we should consider/allow it…especially if we can reduce the density of people in our facilities while providing those face-to-face services and educational experiences our students need to succeed.
     
  5. We prefer areas where we serve students (EEC, classrooms, labs, etc.) to allow for social distancing over utilizing barriers. Facial coverings (e.g. masks) are also required per the facial coverings policy.

Ivy Tech Students Return To Campus Informational Video

Ivy Tech Staff Return To Campus Informational Video

Return to Campus Resources

Fall 2020 Course Delivery Methods

COVID-19 Positive Case Policy

Student/Employee Acknowledgement

Facial Coverings Policy (PDF)
(Updated August 19, 2020)

Face Mask Use and Care Instructions

COVID-19 Social Distancing in Educational Settings Policy (PDF)
(Updated September 28, 2020)

 

 


Fall Semester Plan

Ivy Tech Community College has announced its plan for Fall semester classes that will begin on Monday, August 24. Students will be invited back onto campuses throughout Indiana for face-to-face courses while continuing to offer virtual and online opportunities. The focus for the College will continue to be on flexibility and safety for students, employees, and its communities. Should new guidelines from the Governor or federal regulations be released prior to the August start date then adjustments will be made accordingly. 

Starting in August, classes will be offered in-person, online, and with hybrid options. The College has built out a robust schedule of classes that will allow students maximum flexibility including both 8- and 16-week terms.

Ivy Tech is taking all of the necessary steps to ensure a deep cleaning of all buildings takes place prior to the start of classes and ongoing. Preventive protocols to reduce risk of transmission will also be implemented across campuses. Further details will be shared with students, faculty, and staff leading up to campuses reopening in August.


COVID-19: Social Distancing in Educational Settings

Updated September 28, 2020

I. PURPOSE

The purpose of the COVID-19: Social Distancing in Educational Settings Policy is to establish guidelines and requirements for social distancing at Ivy Tech Community College while in an educational setting, including but not limited to classrooms and laboratories.

II. POLICY

It is the policy of Ivy Tech Community College that social distancing of at least 6 feet between all individuals be maintained at all times during didactic instruction. Laboratory and hands on instruction shall also provide for at least 6 feet of social distancing between all individuals, unless the violation of social distancing is necessary to meet the learning objectives of the course. If social distancing cannot be maintained in order to meet one or more learning objectives, interactions at less than 6 feet shall not exceed 15 minutes in one class session and over an academic day. The use of additional personal protective measures are also required at any time when social distancing cannot be maintained.

III. PROCEDURES

a. Social Distancing in a Classroom, Didactic Setting, or Laboratory Setting

i. Each classroom, laboratory, or educational space shall be arranged in such a way that provides for social distancing of at least 6 feet between all participants.

ii. Classroom, laboratory, and educational experiences should be conducted in a manner that minimizes the number of partnered and small group activities that require students or students/faculty to come within 6 feet of one another, except in limited cases as explicitly described in III.b.

iii. All participants are required to remain at least 6 feet apart at all times, expect in limited cases as explicitly described in III.b.

b. Violation of Social Distancing to Meet Learning Objectives

i. It is recognized that the temporary violation of social distancing is necessary to meet the learning objectives for short times in specific courses.

ii. If the learning objectives of a course cannot be met without violating social distancing, participants may be within 6 feet of each in accordance with the procedures herein:

1. Participants shall violate social distancing for only the periods necessary to carry out hands on skills practice or demonstration. For example, a skill shall be taught or demonstrated while maintaining social distancing and the participants may be within 6 feet of each other for the application of that skill.

2. All participants who must be within 6 feet of each other shall wear a mask (i.e.: cloth, surgical, or tight-fitting respirator) and appropriate eye protection. Each participant shall wash hands or utilize waterless hand sanitizer prior to and at the conclusion of each session.

3. Participants who must touch each other to meet learning objectives shall utilize additional personal protective equipment as appropriate (i.e. venipuncture) and in accordance with the PPE Job Hazard Assessment found in the Campus Health and Safety Plan.

4. Faculty shall work to create cohorts or partnerships within each course to limit possible exposures each week.

5. Violation of social distancing to meet learning objectives is broken into two categories:

a. Violation of social distancing does not exceed 15 minutes in a single class session or academic day, or

b. Violation of social distancing does exceed 15 minutes in a single class session or academic day.

6. Courses with social distancing in category 5.b shall be approved by the Chancellor or his/her designee. Each approval shall contain at a minimum:

a. The course for which social distancing cannot be maintained,

b. The specific skills or learning objectives that cannot be met without violating social distancing, and

c. The protective measures in place to reduce the transmission of COVID-19.

7. Courses that fall within Section 5 shall maintain social distancing at all times, excepting the specific times where violation of social distancing is required to meet learning objectives.

8. Each course with an in-person component shall include language found in Appendix A: Social Distancing in Educational Setting Syllabus Insert in its syllabus.

 

Appendix A: Social Distancing in Educational Settings Syllabus Insert

Ivy Tech Community College has adapted our course deliveries in response to the COVID-19 pandemic. All activities that take place during. In-person course sessions  fall into three categories: 

1) instruction that can take place with all participants (students, faculty, lab assistants, etc.) socially distanced with a minimum of 6 feet between all involved. 

2)  courses with a hands-on component requiring participants to be within 6 feet of each other but for less than 15 minutes during any given day. 

3) courses having a hands-on component requiring participants to be within 6 feet of others for greater than 15 minutes. 

In addition to the College's face covering policy, additional personal protective equipment is required for anyone who must violate social distancing in order to meet learning objectives. Your faculty member will notify you of which category this course is in and any additional safety requirements in place.

All students, faculty, and staff are expected to comply with the face covering policy, social distancing, hand hygiene, and the use of any other personal protective equipment.

[SELECT ONE OF THE FOLLOWING BASED UPON INDIVIDUAL COURSE AND LEARNING OBJECTIVES]

This course does not require the violation of social distancing.

This course does require the violation of social distancing for less than 15 minutes in a given course session.

This course does require the violation of social distancing for greater than 15 minutes in a given course session.


Facial Coverings Policy

Updated August 19, 2020

I.  PURPOSE

The purpose of the COVID-19: Use of Face Coverings policy is to provide guidance for the required and voluntary use of cloth face coverings by students, faculty, staff, and visitors of Ivy Tech Community College (Ivy Tech). In response to the SARS-CoV-2/COVID-19 pandemic, the Centers for Disease Control and Prevention (CDC) has issued guidance recommending  everyone use cloth face coverings when in public. The use of cloth face coverings prevents the spread of droplets that could contain the SARC-CoV-2 virus and is not intended to provide respiratory protection as defined by the Occupational Safety and Health Administration (OSHA).

II.  POLICY

All individuals on Ivy Tech property or participating in an official Ivy Tech event shall wear a face covering so designed as to contain potentially contaminated droplets. Individuals working in an individual workspace or office and those participating in outdoor events that allow for a minimum of 6 feet of social distance are recommended, but not required, to utilize a face covering. Ivy Tech will provide two (2) washable and reusable cloth masks to each employee and one (1) washable and reusable cloth mask to each registered student. Those individuals required to wear a face covering are permitted to utilize a cloth mask provided by the College, a cloth mask made in accordance with CDC recommendations, or another reasonable substitute face covering that allows for droplet capture. The use of face coverings is recommended even in instances where social distancing of at least 6 feet is possible. The use of face coverings in the practice of an individual’s religion or as otherwise medically necessary remains welcome at Ivy Tech and is not changed or impacted by this policy.

III.  PROCEDURES

a. General Use and Requirements of Face Coverings

i. Face coverings shall be worn by students, faculty, staff, contractors, and visitors inside of all Ivy Tech buildings, unless otherwise specified in this policy.

ii. Face coverings and masks shall be snug fitting around the nose, mouth, and face.

iii. Face coverings and masks shall be worn in such a manner that it does not fully cover the face and eyes (i.e. Halloween style or character masks).

iv. Employees of the College shall wear either a College nametag, College issued identification, or both, prominently displayed above the waist at all times while wearing a mask or face covering.

v. Students, faculty, staff, contractors, and guests may use a mask of their choosing or making, provided it is constructed in accordance with CDC recommendations and in accordance with all other College policies.

vi. Employees working alone in an office or performing a solo-related job task are not required to wear a face covering.

vii. Students, faculty, staff, contractors, and guests consuming food or drink are not required to wear a face covering if:
1. They are able to maintain social distancing of at least 6 feet, and
2. Are stationary, and
3. Are in a location designated for such purposes.

viii. Those presenting in a lecture or broadcast speaker setting may utilize a face shield instead of a face mask if:
1. The lecturer or speaker utilizes a face shield that extends beyond the sides of the face and below the chin while completely covering the nose and mouth, and
2. All other participants are wearing masks and are a minimum of 6 feet from the speaker at all times or a greater distance whenever possible.

b. Reusable Cloth Face Masks for Employees

i. The College shall provide each employee with two (2) reusable cloth masks.

ii. If, during the course of their duties, a reusable cloth mask becomes damaged or destroyed, a replacement will be provided at no cost to the employee.

iii. Each Campus and Systems Office shall maintain a log of masks provided to include the employee’s name, the date the masks were provided, and how many were provided.

iv. Employees who are required, through the course of their normal duties, to utilize a mask that provides accommodation for their own or another’s disability, shall be provided with two (2) masks that provide reasonable accommodation for that disability.

c. Reusable Cloth Face Masks for Registered Students

i. The College shall provide each registered student with one (1) reusable cloth mask.

ii. Students should receive a mask from their home campus to ensure they only receive one.

iii. Students must pick up their own masks. They cannot have someone pick it up on their behalf.

iv. A student is eligible to pick up a mask once they are registered for courses. Staff will confirm registration in Banner at the point of pickup.

v. Masks can be picked-up during posted campus hours, as recommended by local reconstitution plan

vi. Students should be directed to check-in at the front desk or reception center as an initial starting point. They would then be directed to the campus-specific distribution location.

vii. Campuses should decide which distribution location works best for them. Two suggestions are creating a location distribution station in a large space or utilizing the Express Enrollment Center.

viii. Students receiving a mask should be marked on SGASTDN with the activity code of MASK as having received a mask. For the term, 202020 should be entered.

d. Expectations of Members of the Public

i. Members of the public are expected to follow all guidelines as described in Section III a.  of this policy.

ii. The College shall take reasonable steps to make disposable masks available in those areas where social distancing is not practical and service of the public is required (i.e.- Express Enrollment Centers).

e. Enforcement

i. When a face covering is required in accordance with this policy, enforcement non-compliance without a bonafide exception shall be as follows:

1. Students: When in a classroom setting, the faculty member in charge of the classroom shall address the non-compliance as a classroom management issue and request the face covering be used. Continued refusal by the student will result in potential referral through the student conduct process.

2. Employees: Supervisors shall address non-compliance directly with employees. Employees shall refrain from addressing non-compliance or perceived non-compliance with other employees and should instead report issues to their direct supervisor.

3. Members of the Public: Members of the public shall first be offered a disposable face mask, when possible. If the individual refuses, they will be asked to leave and given options of how they can be served virtually.

4. Refusal to wear a face covering under this policy and without any other accommodation in place is reason for the College to refuse entry to the individual in question until such compliance is gained.

f. Addressing Compliance Concerns

i. Students, faculty, staff, guests and contractors shall refrain from addressing compliance concerns related to this policy directly with individuals not wearing a face covering. It will not be publicly evident if an individual not wearing a face covering has been granted accommodation under this policy. Individuals with concerns may address concerns by contacting:

1. Students: Vice Chancellor for Student Success.

2. Employees: Their direct supervisor or human resources.

3. Contractors: The Ivy Tech employee responsible for managing the contractor’s work on campus.

 

Appendix A: Frequently Asked Questions

I am an employee and need to request an ADA accommodation to the Use of Face Coverings Policy.   What is the process?
Employees must complete the ADA Accommodation Request Form and submit completed form to the local Human Resources Office.  The form can be found here (insert hyperlink).   Human Resources will review requests, supporting documentation and engage in an interactive process with employee, supervisor, and medical provider if necessary.  Human Resources will contact employees if any additional information is needed upon evaluating the request.

One of my co-workers is not complying with the face coverings policy.  Should I notify my supervisor?
Yes.  Supervisors are responsible for ensuring their employees are following college policy. If you have concerns about an employee’s compliance with the face coverings policy please talk with your immediate supervisor.  You should not confront an employee directly.

I am a supervisor and have been informed that an employee, not under my supervision, appears not to be complying with the face coverings policy.  What is my next step?
Please notify the employees’ immediate supervisor of the concern.  If you are unsure who the employee in question's immediate supervisor is, contact Human Resources.  You should not confront the employee directly.

Are there exceptions to the face coverings policy for employees?
Yes, with an approved accommodation.

I am a student and need to request accommodations to the Use of Face Coverings Policy, how do I do that?
Accommodation requests are reviewed through each campus’s Disability Support Services. To start the process, complete the Request for Access Accommodations or contact your local DSS office for assistance.

What should I do if I see a student not wearing a mask when they should?
There is no way to tell if a student or employee has a disability or other reason that accommodations to the Use of Face Coverings Policy may have been made. Students and employees should refrain from questioning or challenging students directly about the use of masks. If a faculty member has specific questions about a student’s accommodations, please contact your Campus DSS or Student Success office.


FAQs & Support

Students

Receive Virtual Support

Employees

Virtual Campus Support

Below click on the link of your home campus, the campus nearest you, or the campus where you attend classes to access the email of your campus virtual support team. In your e-mail please describe the assistance being requested and provide your name and C Number, whenever possible, if you are looking for specific information regarding your situation.

Anderson Kokomo Muncie
Bloomington Lafayette Richmond
Columbus Lake County Sellersburg
Evansville Lawrenceburg South Bend/Elkhart
Fort Wayne Madison Terre Haute
Indianapolis Marion Valparaiso

Students

Dual Credit & Dual Enrolled

I am a dual credit student and my school closed. What does that mean for me?

Follow the directions provided to you by your school. Ivy Tech will work with dual credit students who are impacted by local school changes.

I am a dual enrolled student and my high school closed. What does that mean for me?

Ivy Tech will work with dual enrollment students who are impacted by local school changes. Please check your Ivy Tech email and log into your course within IvyLearn for additional information about your dual enrollment course.


Deadlines, Dates, & Events

Ivy Tech is now offering Remote TEAS exam for students only. Please refer to the TEAS page for more details.

For questions about your nursing application or the nursing program, please visit the Ivy Tech nursing website for the online Nursing Student Handbook, Nursing Online Information Session, and Nursing FAQ; or contact your local nursing dean.


Financial Aid & Tuition

What is the charge date for late Spring bookstore rentals?

The charge date for late spring 2020 rentals is scheduled for August 28, 2020.  While students may receive multiple email reminders over the course of the summer, they will not be charged for a late rental until August 28th.  

How can I pay by electronic check or credit card if I do not want to come to campus?

Detailed, step-by-step instructions are available by clicking here.

I usually pay with cash. Can I still come to campus to pay my balance?

Because you are not able to pay in-person, we encourage students to pay online via ACH withdrawal from a checking or savings account, or with a credit/debit card (minimal service fee applies). No fees are associated with paying via ACH, with the exception of the $30.00 returned payment fee for returned ACH payments. Online payments can be made via MyIvy.

For students that typically pay with cash, instead purchase a money order and mail it to their campus Business/Bursar Office. Money orders can be purchased at U.S. Post Offices. The cost for a money order is based on the money order dollar amount:

Money order for $0.01 – $500.00 costs $1.25.
Money order for $500.01 - $1000.00 costs $1.75

Western Union and MoneyGram also offer money orders for minimal fees, and are available for purchase at several locations such as CVS, Kroger, Wal-Mart, and more. Another option would be a prepaid card that allows online bill payment.

However, if none of these options work for you, contact your local campus to discuss options.

What if I am unable to meet the 24-credit hour or 30-credit hour state aid credit completion requirement?

Students receiving state awards that require full time enrollment status may have difficulty completing 30 or more credit hours in their award year.  Spring credit completion hours will be increased to 15 for students who meet both of the following conditions in Spring 2020:

  • Student used 21st Century Scholarship, Frank O’Bannon Grant, or Next Generation Hoosier Educators Scholarship in Spring 2020.
  • Student completed less than 15 hours in Spring 2020.

Examples:

  • Ivy Tech reports 6 hours completed spring – the State will add 9 hours to their credit bank.
  • Ivy Tech reports 12 hours completed spring – the State will add 3 hours to their credit bank.
  • Ivy Tech reports 0 hours completed spring – the State will add 15 hours to their credit bank.

Students will not need to submit an appeal - credit bank hours will be added automatically for eligible students.
 

My financial situation has changed. Can I be considered for more financial assistance?

The FAFSA asks for your tax year information from two years prior to the academic year.  If your current income is significantly lower than what is reflected on your FAFSA, you may be able to request a Special Circumstances Review.  Reasons that may be considered for a Special Circumstances Review include loss of income due to layoff, disability, divorce, separation or loss of untaxed benefits.

If you feel you have situation that may allow for a Special Circumstances Review, visit your campus Express Enrollment Center or Financial Aid Office to determine if you should complete the Special Circumstances Review Form. They will review your situation with you and determine what documentation you will need to submit to support your request for this review.

Please note that not all requests for Special Circumstances Reviews are approved.  Also, if your Expected Family Contribution (EFC), based on your FAFSA results, is already zero, there is no need for you to request a Special Circumstance Review.

Special Circumstance Reviews can take up to 30 days to process upon completion of required steps and forms to the campus Financial Aid Office. Incomplete submissions are not processed and will delay the response.

For more information about Special Circumstance Requests please go to www.ivytech.edu/financial-aid/2524.html.
 

How can I provide requested documents to my Ivy Tech Financial Aid Office other than postal mail?

Verification documents requested from our Verification Processing Center must be upload as instructed using the links provided in the email notifications.  Other documents requested by the financial aid office can be returned via postal mail or using Ivy Tech’s secure file drop.  By clicking on the link associated with your campus and entering your Ivy Tech student identification number (starting with C) and Ivy Tech email address, you will be able to securely upload documents.  The following file types are permitted: .bmp, .png, .jpg, .pdf, .doc, .docx, .xls, .xlsx.

Click here for campus links

Are Emergency FSEOG and Higher Education Emergency Relief Fund grants to students' taxable income?

No. Higher Education Emergency Relief Fund (HEERF) grants to students and Emergency Federal Supplemental Educational Opportunity Grant (FSEOG) awards under the Coronavirus Aid, Relief, and Economic Security Act (CARES Act) are not taxable income for the student. According to IRS FAQs, "Emergency financial aid grants under the CARES Act for unexpected expenses, unmet financial need, or expenses related to the disruption of campus operations on account of the COVID-19 pandemic, such as unexpected expenses for food, housing, course materials, technology, health care, or childcare, are qualified disaster relief payments under section 139 of the Internal Revenue Code.  This grant is not includible in your gross income.

I am unable to pay my monthly payment plan installment due to being temporarily laid off. What should I do?

If you are not able to make payments as agreed, please contact your campus Business/Bursar Office to discuss options. It is best to reach out to your local campus.

Are there any exceptions to the Return of Title IV Funds due to COVID-19?

No. The Department of Education does not have the authority to waive the statutory requirement for the return of unearned Title IV funds in the case where a student (who receives Title IV assistance) withdraws from an institution during a payment period or period of enrollment after having begun attendance. We are working with our Congressional Delegation to promote the passage of legislation that would allow/direct the Department of Education to provide relief to our students on this issue. However, as of now the College is required to continue the R2T4 process.

For students who were enrolled only in first 8-week courses, there will be no impact on the calculation. For students enrolled only in second 8-week courses, the calculations will be adjusted for the new calendar dates. Given no calculations would have been performed for this timeframe, there will be no impact on how these will be performed.

For students enrolled in 16-week sessions and a calculation has already been performed, we are working with the Department of Education in hopes we will get approval to not recalculate the R2T4. I will keep you updated as we learn more.

Are there COVID-19 related benefits for federal student loan borrowers?

Current borrowers or borrowers in repayment should refer to the Department of Education's COVID-19 FAQs and statement: https://studentaid.gov/announcements-events/coronavirus. Ivy Tech partners with Student Connections to help students understand loan repayment commitments and address any issues encountered.


Resources & Virtual Learning

Courses - Online and Virtual

What is a virtual class?

A virtual course is a course that would have been face-to-face at an Ivy Tech location but has been moved to virtual delivery in order to provide a learning environment that is safe as well as flexible for students. The schedule of your virtual class may include real time and recorded activities. This schedule will be arranged by your instructor.  You will complete activities in the class using tools like Zoom and IvyLearn - with Zoom being used for many of the things you would have done face-to-face in the classroom. These face-to-face experiences, in length and location, will vary from course to course, but it is our commitment to offer you the full educational experiences necessary for you to prepare for future success. A few courses may require you to return to campus (when safe and advisable) to complete objectives that can't be accomplished virtually. Virtual courses do not carry additional distance technology fees like online courses do.

What is an online class?

 If you enroll in an online course, you will experience the same course this summer that you would experience in that online course during any semester. Online classes allow you, the student, to work on your own time each week to complete learning activities & assignments by their due dates. Assignments in online classes, as in all classes, have due dates and you will be responsible for managing your time to get those assignments completed.  Most of the communication and interaction between you, your instructor, and your fellow classmates will happen via email and discussion boards - although instructors and students have easy access to tools that also allow them to add photos and videos to their work. In most situations you will not be asked to log in at any specific time or day. Online classes work best for self-motivated, goal-oriented students who are good time-managers. Online courses carry associated distance technology fees.  

Resources

Can I get tutoring assistance online?

Yes, learn how to access this resource by visiting the tutoring section of the Ivy Tech site.

If I need assistance with basic necessities can Ivy Tech help at all?

Assistance may be available. Visit IvyCares to learn more.

How are people without home internet expected to attend?

Many internet providers are offering low/no cost COVID-19 offers. Below is a list of Internet providers which have notified Ivy Tech of special options:

Are the Campus Bookstores open?

Campus Bookstores are closed while Ivy Tech building closures remain in place. Please make all bookstore purchases online.

How do I return rented textbooks to the Bookstore?

Students that rented textbooks from Barnes & Noble will receive multiple emails with detailed instructions on how to return their textbooks safely, including an email that contains a link to print a free shipping label for each rented textbook. Students can then put the book(s) rented from the bookstore in a box, put the free label on it, and drop off at a UPS drop box or drop off location. Students can reach out to their local bookstores directly via email to make any additional accommodations that may be necessary.  


Testing

Can I take proctored exams online?

We are happy to announce the launch of Testing Services Virtual Proctoring as one of the options for proctored testing. Over 100 Ivy Tech proctors have been trained to administer exams remotely to students for their academic exams. Scheduling is now open. Sessions are available Monday – Saturday 8 a.m. - 10 p.m. eastern time.

How can I take the TEAS test?

Ivy Tech is now offering Remote TEAS exam for students only. Please refer to the TEAS page for more details.


Travel

What are the in-state travel restrictions for students?

Official travel by students is permitted through May 31, 2021. Travel after May 31, 2021 will be evaluated as the pandemic progresses and additional information about the spread of the virus is available.

What are the domestic out-of-state travel restrictions for students?

Non intercollegiate athletics official out-of-state travel by students is suspended through the remainder of calendar 2020. Intercollegiate athletics travel is approved in line with the approved COVID-19 athletics reconstitution plan and NJCAA guidance.

As the domestic landscape continues to change, we will monitor domestic travel and may make adjustments. Please check the CDC website for the most recent travel restrictions.

What are the international travel restrictions for students?

International travel by students or employees on College business is suspended through May 31, 2021.

As the global landscape continues to change, we will monitor international travel and may make adjustments. Please check the CDC website for the most recent travel restrictions.


Employees

ADA Accommodation Request

Process for Requesting Accommodation

The College is committed to full compliance with the Americans with Disabilities Act (ADA).  It is the responsibility of the employee to initiate a request for accommodation. Employees must complete the ADA Accommodation Request Form and submit completed form to the local Human Resources Office.  Please contact Human Resources to obtain the form.  Human Resources will review the request, supporting documentation and engage in an interactive process with employee, supervisor, and medical provider if necessary.  Human Resources will contact employees if any additional information is needed.  Requests are considered on a case by case basis for reasonable accommodation. 


Employee Benefits

I am enrolled in one or more of the College-sponsored benefit plans (Health and/or Retirement).  What changes, if any, have been made as a result of COVID-19?

Anthem:  The Ivy Tech Health Plan now covers the cost of COVID-19 testing and the care visit where the test takes place with no out-of-pocket costs for the member.  Additionally, the member cost share has been waived for all telehealth visits until June 30, 2020.  Lastly, the Sydney Care App is available to all Anthem members.  The app allows you to check your potential COVID-19 risk, and connects you to a doctor should you need medical care after the assessment.

Delta Dental:  Teledentristry visits are now available.

Chard Snyder:  Non-prescribed, over-the-counter medicine and medical supplies are now covered as qualified medical expenses for HSA and health FSA purposes.  This includes over-the-counter menstrual care products.  The changes take place retroactive to January 1, 2020.

Ivy Tech Retirement Plans:  Qualified participants in the College-sponsored retirement plans have new options as a result of the Coronavirus Aid, Relief, and Economic Security (CARES) Act.  Ivy Tech has chosen to make these options available in both the 403(b) Defined Contribution Plan and the 457(b) Deferred Compensation Plan.  Detailed information, including eligibility, can be found here.  Employees with PERF accounts can find information on the PERF website.

Detailed information on all programs can be found under the COVID-19 Resources section of the Benefits website.

What assistance is available to help me cope with the emotional impact of COVID-19?

BeLively has a number of resources available on the BeLively website.   These resources include access to licensed counselors through the Employee Assistance Program (EAP), online tools for self-help content through Anthem MyStrength, and the opportunity to talk with a qualified financial concierge team for individualized assistance through Your Money Line.

A summary of available resources can be found on the Team Ivy Resources – Focusing on You document.


Payroll

Will I be paid if I am unable to work due to experiencing illness related to COVID-19?

Full-time Faculty & Staff

Full time employees unable to work as a result of symptoms or confirmed diagnosis of COVID-19 must promptly notify their supervisor and Executive Director/Director of Human Resources to discuss use of applicable sick leave benefits or other leave time options. 

Part-time Staff and Adjunct Faculty

Part Time/Temporary employees, including adjunct faculty, unable to work due to symptoms or confirmed diagnosis of COVID-19 must promptly notify their supervisor and Executive Director/Director of Human Resources to discuss applicable sick leave benefits. 

If buildings are closed, and we are working remotely, can employees use sick and/or vacation time?

Yes, employees should request through their supervisor to use accrued sick or vacation time as permitted under current College policy. 

How does this affect employees with a Student Loan Garnishment?

Employees whose wages are garnished as a result of federally-held student loan debt will receive some relief in those payments through September 30, 2020 as part of the CARES Act.  Once our payroll office receives the order from the loan provider or Department of Education to suspend the garnishment an update will be made to the employee’s payroll record.  Any deductions made between March 13 and September 30 will be refunded directly to the employee from the Department of Education if the loan is covered by the CARES Act.


Remote Work & Instruction

I want to conduct a meeting using Zoom but haven’t used it before. How do I begin?

If you are a faculty or staff member, log in to ivytech.zoom.us with your Ivy Tech email and password. From this page you can schedule a new meeting. The Resources link on the top right-hand corner of the page provides access to video tutorials and other helpful content.

What are some best practices to consider when working remote and internet usage?

Due to the increased number of people and students working and learning from home, Ivy Tech faculty, staff, and students may encounter slower internet speeds based on their location. Any slowdown will be at the local level due to the increased volume in your household or neighborhood and not at your Ivy Tech campus. Internet speeds will vary by location, time of day, number of users, etc. Here are some best practices for getting optimal internet speeds and preventing slowdowns.

  1. Livestream video uses the most bandwidth. Netflix, YouTube, Hulu, Disney+, Facebook, etc., use the majority of bandwidth by far. Try to limit live streaming of videos when using Zoom, Canvas, and other Ivy Tech applications.
  2. The more people online in your home or area at the same time, the slower things will be. Consider prioritizing usage within your household based on need.
  3. Online video gaming uses a lot of bandwidth. Limit online gaming to outside of work and study times.
  4. When using Zoom for meetings close other applications that are not needed during the meeting. Many applications use bandwidth while open even if you are not using them.
  5. Use the internet at non-peak times. These times are generally late at night through very early morning. It may not always be feasible to be online at this time, but when possible, it will certainly offer faster internet speeds.

By following the recommendations above you are much more apt to have a positive online experience without slow or unresponsive web pages.

What are some tips for staying connected and engaged while working remotely?

Check out these helpful tips and resources, from Team Ivy, on how you can stay connected, engaged, and healthy while working remotely!

Team Ivy Resources - Focusing on You

For those of you whose jobs are campus based or who are looking to continue your professional development and career growth, you may access e-Learning courses in the IvyLEAD Learning Library


Student Support

What if the student fails SAP due to the impact of COVID-19?

Unfortunately, there are no accommodations allowed by the Department of Education that would provide relief from the statutory requirement of an institution to apply Satisfactory Academic Progress (SAP). We are however, required to facilitate an appeal process for those students terminated from financial aid due to SAP related issues. That process allows for appeals to be approved for things like: the death of a relative, an injury or illness of the student, or other special circumstances. Circumstances related to an outbreak of COVID-19, including, but not limited to, the illness of a student or family member, compliance with a quarantine period, or the general disruption resulting from such an outbreak may form the basis of a student’s SAP appeal. Students on Probation who fail to meet the terms of that status can submit a second appeal if the reason they did not complete successfully is directly related to COVID-19.

What if a student cannot take a full 12 credit hours due in some part to COVID-19, can we count a student as full time if they are taking less than 12 credit hours?

No. The Department of Education does not currently have the authority to waive the requirement to award or disburse Title IV funds based on a student’s actual enrollment status. For example, assuming an institution defines full-time enrollment as 12 credit hours, when a full-time student enrolled for 12 credit hours drops or withdraws from three credits, that student is now enrolled at three-quarter time status.


Supervisors

Can students be paid as a federal work-study when the school does not close, but sends all students home, and moves all classes online due to coronavirus?

In cases where a college work-study student can no longer perform their job responsibilities as a result of some closure/change in operating practice by the employer, or the student has tested positive for the Coronavirus, it is possible that under certain conditions the student can continue to be paid. These situations will need to be evaluated on a case by case basis. College work-study supervisors and students themselves should contact their local Ivy Tech Financial Aid office or campus for direction on how to proceed in these cases.

What if a work-study student is working at an off-campus partner location and that organization closes due to the COVID-19?

Per the Department of Education: “For students enrolled and performing FWS at a campus that must close due to COVID-19 (please remember the College is not “closed”), or for a FWS student who is employed by an employer that closes as a result of COVID-19, the institution may continue paying the student Federal work-study wages during that closure if it occurred after the beginning of the term, the institution is continuing to pay its other employees” (including faculty and staff), and for external partners the partner continues to pay their portion of the CWS wages. Students who were prevented from beginning a term at the institution as a result of a COVID-19-related disruption would not be eligible for Federal Student Aid for that term, and therefore could not be paid FWS wages for hours they did not work.


Travel

What are the in-state travel restrictions for employees?

Travel by employees, in the normal course of their job function, is permitted. Travel for professional development, conferences, or other gathers should be approved by the Chancellor/Senior Vice President and only granted if a virtual option is not available.

As the in-state landscape continues to change, we will monitor travel restrictions and may make adjustments. Please check the CDC website for the most recent travel restrictions.

What are the domestic out-of-state travel restrictions for employees?

Out-of-state travel by employees may be approved by the Chancellor/Senior Vice President through May 31, 2021. Travel after May 31, 2021 will be evaluated as the pandemic progresses and additional information about the spread of the virus is available. Travelers should consider the destination and avoid states with wide community spread of SARS-CoV-2.

As the domestic landscape continues to change, we will monitor restrictions and may make adjustments. Please check the CDC website for the most recent travel restrictions.

What are the international travel restrictions for employees?

International travel by students or employees on College business is suspended through May 31, 2021.

As the global landscape continues to change, we will monitor international travel and may make adjustments. Please check the CDC website for the most recent travel restrictions.


Additional Resources

What is Ivy Tech doing about HVAC and air flow?

Each building and each system is different and there is not a single universal solution to maximize fresh air or increase filtration. From the outset of the pandemic, the facilities team has continuously evaluated the air handling systems at the College and made adjustments where possible.

Heading Back to the Workplace Webinar

Our College, Your Voices - 100th Episode | Ivy Tech's new Employee Assistance Program
Free Mental Health Resource for Hoosiers during Covid-19

Governor Eric J. Holcomb recently announced that the Indiana Family and Social Services Administration has launched a new website, BeWellIndiana.org, that will provide Hoosiers with free mental health resources that have been vetted by experts. The site is designed to help with the increase in anxiety, depression and other mental health issues caused by the pandemic, including both first-time issues as well as pre-existing mental health concerns.
 

Terminology

Isolation: To separate ill persons who have a communicable disease from those who are healthy. Isolation restricts the movement of ill persons to help stop the spread of certain diseases. For example, hospitals use isolation for patients with infectious tuberculosis.

Quarantine: To separate and restrict the movement of well persons who may have been exposed to a communicable disease to see if they become ill. These people may have been exposed to a disease and do not know it, or they may have the disease but do not show symptoms. Quarantine can also help limit the spread of communicable disease.

Ivy Tech stands with all affected communities
At Ivy Tech Community College, diversity, equity, and belonging is grounded in our core values. We are working every day to build educational environments that respect and affirm the unique contributions of each individual, regardless of race, ethnicity, religious belief, gender identity, sexual orientation, socioeconomic status, age, disability, or political affiliation. As a community, we join with the efforts of those around the world that seek to challenge any personal or institutional bias, racism or xenophobia associated with the virus.