Spring 2021 Semester Update
Please continue to use this button to report positive cases to the College.
Click here to view the current COVID-19 Dashboard, which includes case numbers by campus for the Spring 2021 semester.
Return to Campus Resources
- Ivy Tech's Facial Coverings Policy, Social Distancing Policy and Positive Case Policy remain in effect.
These policies outline the need for social distancing over utilizing barriers, the requirement of facial coverings (e.g. masks), and positive case reporting using the Positive Case Reporting Link.
- Current students, are reminded to check IvyLearn for the most up to date information on each of their individual courses.
- Anyone entering an Ivy Tech building is encouraged to review the posted self screening questions prior to entering.
- Virtual appointments are available. For more information on how to make a Virtual appointment or find information on any other kind of Virtual support, please visit our Virtual Support page.
COVID-19 Vaccine FAQ
Has anyone at Ivy Tech received the vaccine?
Ivy Tech health sciences students and faculty are part of the Phase 1A rollout of the vaccine due to their required presence at healthcare facilities and have received an invitation from the Indiana Department of Health for the vaccine.
Once I receive the vaccine, am I still required to follow Ivy Tech’s protocols around wearing a mask and social distancing?
We ask for continued cooperation with the protocols we set forth to keep our students, faculty, and staff safe.
Is the vaccine mandatory?
Ivy Tech is not requiring the vaccine for students, faculty, and staff. We encourage all who are able to get the vaccine to do so when it becomes available to them.
Where can I get more information about the vaccine?
FAQs & Support
Receive Virtual Support
Below click on the link of your home campus, the campus nearest you, or the campus where you attend classes to access the email of your campus virtual support team. In your e-mail please describe the assistance being requested and provide your name and C Number, whenever possible, if you are looking for specific information regarding your situation.
|Fort Wayne||Madison||Terre Haute|
I am a dual credit student and my school closed. What does that mean for me?
Follow the directions provided to you by your school. Ivy Tech will work with dual credit students who are impacted by local school changes.
I am a dual enrolled student and my high school closed. What does that mean for me?
Ivy Tech will work with dual enrollment students who are impacted by local school changes. Please check your Ivy Tech email and log into your course within IvyLearn for additional information about your dual enrollment course.
Ivy Tech is now offering Remote TEAS exam for students only. Please refer to the TEAS page for more details.
For questions about your nursing application or the nursing program, please visit the Ivy Tech nursing website for the online Nursing Student Handbook, Nursing Online Information Session, and Nursing FAQ; or contact your local nursing dean.
What is the charge date for late Spring bookstore rentals?
The charge date for late spring 2020 rentals is scheduled for August 28, 2020. While students may receive multiple email reminders over the course of the summer, they will not be charged for a late rental until August 28th.
How can I pay by electronic check or credit card if I do not want to come to campus?
Detailed, step-by-step instructions are available by clicking here.
I usually pay with cash. Can I still come to campus to pay my balance?
Because you are not able to pay in-person, we encourage students to pay online via ACH withdrawal from a checking or savings account, or with a credit/debit card (minimal service fee applies). No fees are associated with paying via ACH, with the exception of the $30.00 returned payment fee for returned ACH payments. Online payments can be made via MyIvy.
For students that typically pay with cash, instead purchase a money order and mail it to their campus Business/Bursar Office. Money orders can be purchased at U.S. Post Offices. The cost for a money order is based on the money order dollar amount:
Money order for $0.01 – $500.00 costs $1.25.
Money order for $500.01 - $1000.00 costs $1.75
Western Union and MoneyGram also offer money orders for minimal fees, and are available for purchase at several locations such as CVS, Kroger, Wal-Mart, and more. Another option would be a prepaid card that allows online bill payment.
However, if none of these options work for you, contact your local campus to discuss options.
What if I am unable to meet the 24-credit hour or 30-credit hour state aid credit completion requirement?
Students receiving state awards that require full time enrollment status may have difficulty completing 30 or more credit hours in their award year. Spring credit completion hours will be increased to 15 for students who meet both of the following conditions in Spring 2020:
- Student used 21st Century Scholarship, Frank O’Bannon Grant, or Next Generation Hoosier Educators Scholarship in Spring 2020.
- Student completed less than 15 hours in Spring 2020.
- Ivy Tech reports 6 hours completed spring – the State will add 9 hours to their credit bank.
- Ivy Tech reports 12 hours completed spring – the State will add 3 hours to their credit bank.
- Ivy Tech reports 0 hours completed spring – the State will add 15 hours to their credit bank.
Students will not need to submit an appeal - credit bank hours will be added automatically for eligible students.
My financial situation has changed. Can I be considered for more financial assistance?
The FAFSA asks for your tax year information from two years prior to the academic year. If your current income is significantly lower than what is reflected on your FAFSA, you may be able to request a Special Circumstances Review. Reasons that may be considered for a Special Circumstances Review include loss of income due to layoff, disability, divorce, separation or loss of untaxed benefits.
If you feel you have a situation that may allow for a Special Circumstances Review, visit your campus Express Enrollment Center or Financial Aid Office to determine if you should complete the Special Circumstances Review Form. They will review your situation with you and determine what documentation you will need to submit to support your request for this review. Please click on Learn More for contact information and to request a virtual appointment.
Please note that not all requests for Special Circumstances Reviews are approved. Also, if your Expected Family Contribution (EFC), based on your FAFSA results, is already zero, there is no need for you to request a Special Circumstance Review.
Special Circumstance Reviews can take up to 30 days to process upon completion of required steps and forms to the campus Financial Aid Office. Incomplete submissions are not processed and will delay the response.
For more information about Special Circumstance Requests please go to www.ivytech.edu/financial-aid/2524.html.
What if the student fails to meet financial aid Satisfactory Academic Progress (SAP) due to the impact of COVID-19?
Students who fail to meet financial aid SAP requirements who have extenuating circumstances may appeal their Financial Aid eligibility. Extenuating circumstances may include the death of a relative, an injury or illness of the student, or other special circumstances. Circumstances related to an outbreak of COVID-19, including, but not limited to, the illness of a student or family member, compliance with a quarantine period, or the general disruption resulting from such an outbreak may form the basis of a student’s SAP appeal. Appeals will be reviewed by the SAP Appeal Committee at each campus within 14 days after a completed appeal packet is submitted. Students will be notified at their Ivy Tech email address of the committee’s decision. Visit ivytech.edu/sap for more information.
Additionally, withdrawn courses and courses marked incomplete after March 13, 2020 can be excluded from the Completion Rate and Maximum Timeframe calculation for students with a COVID-19 related issue. If these provisions apply to your situation, please submit a COVID-19 Statement using the COVID-19 (Coronavirus) Personal Announcement link on MyIvy.
How can I provide requested documents to my Ivy Tech Financial Aid Office other than postal mail?
Verification documents requested from our Verification Processing Center must be uploaded as instructed using the links provided in the email notifications. Exception: Students whose verification requirements include the Identity/Statement of Educational Purpose may download that form from our Financial Aid Forms page, print and sign, and securely submit it electronically (along with a copy of your government-issued photo ID to your campus Financial Aid Office (see link to campuses below).
Other documents requested by the financial aid office can be returned via postal mail or using Ivy Tech’s secure file drop. By clicking on the link associated with your campus and entering your Ivy Tech student identification number (starting with C) and Ivy Tech email address, you will be able to securely upload documents. The following file types are permitted: .bmp, .png, .jpg, .pdf, .doc, .docx, .xls, .xlsx.
Are Emergency FSEOG and Higher Education Emergency Relief Fund grants to students' taxable income?
No. Higher Education Emergency Relief Fund (HEERF) grants to students and Emergency Federal Supplemental Educational Opportunity Grant (FSEOG) awards under the Coronavirus Aid, Relief, and Economic Security Act (CARES Act) are not taxable income for the student. According to IRS FAQs, "Emergency financial aid grants under the CARES Act for unexpected expenses, unmet financial need, or expenses related to the disruption of campus operations on account of the COVID-19 pandemic, such as unexpected expenses for food, housing, course materials, technology, health care, or childcare, are qualified disaster relief payments under section 139 of the Internal Revenue Code. This grant is not includible in your gross income.
I am unable to pay my monthly payment plan installment due to being temporarily laid off. What should I do?
If you are not able to make payments as agreed, please contact your campus Business/Bursar Office to discuss options. It is best to reach out to your local campus.
Are there any exceptions to the Return of Title IV Funds due to COVID-19?
Federal financial aid regulations require that a certain portion of aid must be returned for students who did not complete the semester and had “unearned aid”. Because of the COVID-19 pandemic, however, the U. S. Department of Education (ED) has waived that rule for those who withdrew from Spring 2020 classes. The following information applies for Spring 2020.
- Some types of aid, such as Pell Grant, SEOG, and Ivy Tech Grant, may have been adjusted based on enrollment changes prior to your withdrawal. That aid will not be reinstated.
- If some of your spring 2020 aid was considered “unearned” and we returned it, we re-disbursed it to you during Summer 2020. Please view your student account at MyIvy, and click on “Billing and Financial Aid” to see the transactions.
- If you owe a balance to the College, your re-disbursed aid will first be applied to your balance.
- If you have a credit balance, it will be refunded according to your selected refund method.
- If you withdrew during or after spring break 2020, your “unearned aid” was not returned and your Ivy Tech student account was not billed for those funds, because ED had announced they might offer some latitude on these rules. Based on their subsequent announcement, we did not have to return your “unearned aid”.
Also note that, based on reports from Ivy Tech, ED will make the following adjustments for students who received Pell Grant and/or Federal Direct Loan funds in Spring 2020 and withdrew from all classes:
- For Pell Grants, the lifetime limit is 600% (100% per year for six years, pro-rated if you enroll part-time). If you received a full-time Pell Grant in Spring 2020, that represents 50% toward your 600% maximum. The percent you used for Spring 2020 will be reinstated toward your 600%.
- For Federal Direct Student Loans (Subsidized and/or Unsubsidized) and Parent PLUS Direct Loans, the amount borrowed for Spring 2020 will be canceled and you will not be required to repay those funds. The amount of those loans will also be deducted from your annual and lifetime (aggregate) borrowing limits. Note: this does not apply to non-federal student loans.
Students who withdrew from all Summer 2020 classes:
If you withdrew from all Summer 2020 classes and the reason for your withdrawal is COVID-19 related, your “unearned aid” was not returned. A signed statement is required for this waiver to apply. Check your financial aid requirements on MyIvy to see if form COVID19 SAP/R2T4 Sum has been posted. If it has, you may submit it to indicate your withdrawal reason. If that form has not been posted, please ask your campus financial aid office for the form or submit an e-mail message to them regarding your withdrawal reason. Visit https://www.ivytech.edu/34466.html for a link to your campus.
ED has not yet announced whether or not the Pell Grant and Direct Loan adjustments for Spring 2020 withdrawals (described above) will be available to students who withdraw from all Summer 2020 classes for COVID-19 related reasons. If/When we receive that information, this page will be updated.
Students who withdraw from all Fall 2020 classes:
Ivy Tech Community College is no longer authorized to use the COVID-19 exclusion. Students who withdraw from all Fall 2020 classes and have “unearned aid” may have to return some/all of their financial aid.
Are there COVID-19 related benefits for federal student loan borrowers?
Current borrowers or borrowers in repayment should refer to the Department of Education's COVID-19 FAQs and statement: https://studentaid.gov/announcements-events/coronavirus. Ivy Tech partners with Student Connections to help students understand loan repayment commitments and address any issues encountered.
Courses - Online and Virtual
What is a virtual class?
A virtual course is a course that would have been face-to-face at an Ivy Tech location but has been moved to virtual delivery in order to provide a learning environment that is safe as well as flexible for students. The schedule of your virtual class may include real time and recorded activities. This schedule will be arranged by your instructor. You will complete activities in the class using tools like Zoom and IvyLearn - with Zoom being used for many of the things you would have done face-to-face in the classroom. These face-to-face experiences, in length and location, will vary from course to course, but it is our commitment to offer you the full educational experiences necessary for you to prepare for future success. A few courses may require you to return to campus (when safe and advisable) to complete objectives that can't be accomplished virtually. Virtual courses do not carry additional distance technology fees like online courses do.
What is an online class?
If you enroll in an online course, you will experience the same course this summer that you would experience in that online course during any semester. Online classes allow you, the student, to work on your own time each week to complete learning activities & assignments by their due dates. Assignments in online classes, as in all classes, have due dates and you will be responsible for managing your time to get those assignments completed. Most of the communication and interaction between you, your instructor, and your fellow classmates will happen via email and discussion boards - although instructors and students have easy access to tools that also allow them to add photos and videos to their work. In most situations you will not be asked to log in at any specific time or day. Online classes work best for self-motivated, goal-oriented students who are good time-managers. Online courses carry associated distance technology fees.
Can I get tutoring assistance online?
Yes, learn how to access this resource by visiting the tutoring section of the Ivy Tech site.
If I need assistance with basic necessities can Ivy Tech help at all?
Assistance may be available. Visit IvyCares to learn more.
How are people without home internet expected to attend?
Many internet providers are offering low/no cost COVID-19 offers. Below is a list of Internet providers which have notified Ivy Tech of special options:
Are the Campus Bookstores open?
Campus Bookstores are closed while Ivy Tech building closures remain in place. Please make all bookstore purchases online.
How do I return rented textbooks to the Bookstore?
Students that rented textbooks from Barnes & Noble will receive multiple emails with detailed instructions on how to return their textbooks safely, including an email that contains a link to print a free shipping label for each rented textbook. Students can then put the book(s) rented from the bookstore in a box, put the free label on it, and drop off at a UPS drop box or drop off location. Students can reach out to their local bookstores directly via email to make any additional accommodations that may be necessary.
Can I take proctored exams online?
We are happy to announce the launch of Testing Services Virtual Proctoring as one of the options for proctored testing. Over 100 Ivy Tech proctors have been trained to administer exams remotely to students for their academic exams. Scheduling is now open. Sessions are available Monday – Saturday 8 a.m. - 10 p.m. eastern time.
How can I take the TEAS test?
Ivy Tech is now offering Remote TEAS exam for students only. Please refer to the TEAS page for more details.
What are the in-state travel restrictions for students?
Official travel by students is permitted through May 31, 2021. Travel after May 31, 2021 will be evaluated as the pandemic progresses and additional information about the spread of the virus is available.
What are the domestic out-of-state travel restrictions for students?
Non intercollegiate athletics official out-of-state travel by students is suspended through the remainder of the 2021 calendar. Intercollegiate athletics travel is approved in line with the approved COVID-19 athletics reconstitution plan and NJCAA guidance.
As the domestic landscape continues to change, we will monitor domestic travel and may make adjustments. Please check the CDC website for the most recent travel restrictions.
What are the international travel restrictions for students?
International travel by students or employees on College business as part of a group trip or study abroad is suspended through the remainder of 2021.
As the global landscape continues to change, we will monitor international travel and may make adjustments. Please check the CDC website for the most recent travel restrictions.
Process for Requesting Accommodation
The College is committed to full compliance with the Americans with Disabilities Act (ADA). It is the responsibility of the employee to initiate a request for accommodation. Employees must complete the ADA Accommodation Request Form and submit completed form to the local Human Resources Office. Please contact Human Resources to obtain the form. Human Resources will review the request, supporting documentation and engage in an interactive process with employee, supervisor, and medical provider if necessary. Human Resources will contact employees if any additional information is needed. Requests are considered on a case by case basis for reasonable accommodation.
I am enrolled in one or more of the College-sponsored benefit plans (Health and/or Retirement). What changes, if any, have been made as a result of COVID-19?
Anthem: The Ivy Tech Health Plan now covers the cost of COVID-19 testing and the care visit where the test takes place with no out-of-pocket costs for the member. Additionally, the member cost share has been waived for all telehealth visits until March 31, 2020. Lastly, the Sydney Care App is available to all Anthem members. The app allows you to check your potential COVID-19 risk, and connects you to a doctor should you need medical care after the assessment.
Delta Dental: Teledentristry visits are now available.
Chard Snyder: Non-prescribed, over-the-counter medicine and medical supplies are now covered as qualified medical expenses for HSA and health FSA purposes. This includes over-the-counter menstrual care products. The changes take place retroactive to January 1, 2020.
Detailed information on all programs can be found under the COVID-19 Resources section of the Benefits website.
What assistance is available to help me cope with the emotional impact of COVID-19?
BeLively has a number of resources available on the BeLively website. These resources include access to licensed counselors through the Employee Assistance Program (EAP), online tools for self-help content through Anthem MyStrength, and the opportunity to talk with a qualified financial concierge team for individualized assistance through Your Money Line.
A summary of available resources can be found on the Team Ivy Resources – Focusing on You document.
Will I be paid if I am unable to work due to experiencing illness related to COVID-19?
Full-time Faculty & Staff
Full time employees unable to work as a result of symptoms or confirmed diagnosis of COVID-19 must promptly notify their supervisor and Executive Director/Director of Human Resources to discuss use of applicable sick leave benefits or other leave time options.
Part-time Staff and Adjunct Faculty
Part Time/Temporary employees, including adjunct faculty, unable to work due to symptoms or confirmed diagnosis of COVID-19 must promptly notify their supervisor and Executive Director/Director of Human Resources to discuss applicable sick leave benefits.
If buildings are closed, and we are working remotely, can employees use sick and/or vacation time?
Yes, employees should request through their supervisor to use accrued sick or vacation time as permitted under current College policy.
How does this affect employees with a Student Loan Garnishment?
Employees whose wages are garnished as a result of federally-held student loan debt will receive some relief in those payments through September 30, 2020 as part of the CARES Act. Once our payroll office receives the order from the loan provider or Department of Education to suspend the garnishment an update will be made to the employee’s payroll record. Any deductions made between March 13 and September 30 will be refunded directly to the employee from the Department of Education if the loan is covered by the CARES Act.
I want to conduct a meeting using Zoom but haven’t used it before. How do I begin?
If you are a faculty or staff member, log in to ivytech.zoom.us with your Ivy Tech email and password. From this page you can schedule a new meeting. The Resources link on the top right-hand corner of the page provides access to video tutorials and other helpful content.
What are some best practices to consider when working remote and internet usage?
Due to the increased number of people and students working and learning from home, Ivy Tech faculty, staff, and students may encounter slower internet speeds based on their location. Any slowdown will be at the local level due to the increased volume in your household or neighborhood and not at your Ivy Tech campus. Internet speeds will vary by location, time of day, number of users, etc. Here are some best practices for getting optimal internet speeds and preventing slowdowns.
- Livestream video uses the most bandwidth. Netflix, YouTube, Hulu, Disney+, Facebook, etc., use the majority of bandwidth by far. Try to limit live streaming of videos when using Zoom, Canvas, and other Ivy Tech applications.
- The more people online in your home or area at the same time, the slower things will be. Consider prioritizing usage within your household based on need.
- Online video gaming uses a lot of bandwidth. Limit online gaming to outside of work and study times.
- When using Zoom for meetings close other applications that are not needed during the meeting. Many applications use bandwidth while open even if you are not using them.
- Use the internet at non-peak times. These times are generally late at night through very early morning. It may not always be feasible to be online at this time, but when possible, it will certainly offer faster internet speeds.
By following the recommendations above you are much more apt to have a positive online experience without slow or unresponsive web pages.
What are some tips for staying connected and engaged while working remotely?
Check out these helpful tips and resources, from Team Ivy, on how you can stay connected, engaged, and healthy while working remotely!
For those of you whose jobs are campus based or who are looking to continue your professional development and career growth, you may access e-Learning courses in the IvyLEAD Learning Library.
What if a student cannot take a full 12 credit hours due in some part to COVID-19, can we count a student as full time if they are taking less than 12 credit hours?
No. The Department of Education does not currently have the authority to waive the requirement to award or disburse Title IV funds based on a student’s actual enrollment status. For example, assuming an institution defines full-time enrollment as 12 credit hours, when a full-time student enrolled for 12 credit hours drops or withdraws from three credits, that student is now enrolled at three-quarter time status.
Can students be paid as a federal work-study when the school does not close, but sends all students home, and moves all classes online due to coronavirus?
In cases where a college work-study student can no longer perform their job responsibilities as a result of some closure/change in operating practice by the employer, or the student has tested positive for the Coronavirus, it is possible that under certain conditions the student can continue to be paid. These situations will need to be evaluated on a case by case basis. College work-study supervisors and students themselves should contact their local Ivy Tech Financial Aid office or campus for direction on how to proceed in these cases.
What if a work-study student is working at an off-campus partner location and that organization closes due to the COVID-19?
Per the Department of Education: “For students enrolled and performing FWS at a campus that must close due to COVID-19 (please remember the College is not “closed”), or for a FWS student who is employed by an employer that closes as a result of COVID-19, the institution may continue paying the student Federal work-study wages during that closure if it occurred after the beginning of the term, the institution is continuing to pay its other employees” (including faculty and staff), and for external partners the partner continues to pay their portion of the CWS wages. Students who were prevented from beginning a term at the institution as a result of a COVID-19-related disruption would not be eligible for Federal Student Aid for that term, and therefore could not be paid FWS wages for hours they did not work.
What are the in-state travel restrictions for employees?
Travel by employees, in the normal course of their job function, is permitted. Travel for professional development, conferences, or other gathers should be approved by the Chancellor/Senior Vice President and only granted if a virtual option is not available.
As the in-state landscape continues to change, we will monitor travel restrictions and may make adjustments. Please check the CDC website for the most recent travel restrictions.
What are the domestic out-of-state travel restrictions for employees?
Out-of-state travel by employees may be approved by the Chancellor/Senior Vice President through May 31, 2021. Travel after May 31, 2021 will be evaluated as the pandemic progresses and additional information about the spread of the virus is available. Travelers should consider the destination and avoid states with wide community spread of SARS-CoV-2.
As the domestic landscape continues to change, we will monitor restrictions and may make adjustments. Please check the CDC website for the most recent travel restrictions.
What are the international travel restrictions for employees?
International travel by students or employees on College business is suspended through June 30, 2021. Individual international travel by employees may be submitted for approval with a travel date on or after July 1, 2021.
As the global landscape continues to change, we will monitor international travel and may make adjustments. Please check the CDC website for the most recent travel restrictions.
What is Ivy Tech doing about HVAC and air flow?
Each building and each system is different and there is not a single universal solution to maximize fresh air or increase filtration. From the outset of the pandemic, the facilities team has continuously evaluated the air handling systems at the College and made adjustments where possible.
Heading Back to the Workplace Webinar
Our College, Your Voices - 100th Episode | Ivy Tech's new Employee Assistance Program
Free Mental Health Resource for Hoosiers during Covid-19
Governor Eric J. Holcomb recently announced that the Indiana Family and Social Services Administration has launched a new website, BeWellIndiana.org, that will provide Hoosiers with free mental health resources that have been vetted by experts. The site is designed to help with the increase in anxiety, depression and other mental health issues caused by the pandemic, including both first-time issues as well as pre-existing mental health concerns.
- Economic Impact Payment Information - Non-Filers
- Indiana Stay-At-Home Order FAQ
- Centers for Disease Control- Coronavirus Information Page
- Indiana State Department of Health - Novel Coronavirus (COVID-19) Information Page
- U.S. Department of State- Travel Advisories
- CDC Travel Notices
Isolation: To separate ill persons who have a communicable disease from those who are healthy. Isolation restricts the movement of ill persons to help stop the spread of certain diseases. For example, hospitals use isolation for patients with infectious tuberculosis.
Quarantine: To separate and restrict the movement of well persons who may have been exposed to a communicable disease to see if they become ill. These people may have been exposed to a disease and do not know it, or they may have the disease but do not show symptoms. Quarantine can also help limit the spread of communicable disease.
Ivy Tech stands with all affected communities
At Ivy Tech Community College, diversity, equity, and belonging is grounded in our core values. We are working every day to build educational environments that respect and affirm the unique contributions of each individual, regardless of race, ethnicity, religious belief, gender identity, sexual orientation, socioeconomic status, age, disability, or political affiliation. As a community, we join with the efforts of those around the world that seek to challenge any personal or institutional bias, racism or xenophobia associated with the virus.