Home > COVID-19 (Coronavirus) Updates

Positive Case Reporting Link

Please continue to use this button to report positive cases to the College. 


COVID-19 Booster Shot Incentive Program

The Centers for Disease Control (CDC) recently recommended a booster shot for certain populations who completed the Pfizer-BioNTech or Moderna COVID-19 vaccine series at least six months ago. Individuals in high-risk occupational and educational settings, which includes all Ivy Tech employees, are eligible for booster shots. Some Ivy Tech students may fall into other categories per CDC guidance and may also be eligible for booster shots. Booster shots are also recommended for anyone 18 or older who received the single dose Johnson & Johnson COVID-19 vaccine two or more months ago.

Ivy Tech is offering a $100 gift card to eligible employees and students who receive or have received their first COVID-19 vaccine booster shot. Eligible employees include anyone currently on the Ivy Tech payroll, and eligible students must be current students enrolled in an Ivy Tech course.

To claim the gift card, employees and students must provide their primary COVID vaccine and booster information through the Vaccination Submission tool in MyIvy. Gift cards will be sent via email and include three options: Amazon, Target, and Walmart. This program will run through the end of 2022.

Eligible individuals can choose their preferred vaccine manufacturer (does not have to be the same as the manufacturer for their primary vaccine dose) and can receive their booster shot at any vaccine location. Ivy Tech does not plan to offer college-sponsored clinics for booster shots at this time. A complete list of available vaccine locations can be found on the state of Indiana’s vaccination site

Please refer to the FAQ section for more information.


Federal OSHA Vaccine Emergency Rule
(UPDATE 1-14-2022)

On January 13, 2022, the United States Supreme Court ruled that the U.S. Department of Labor’s Occupational Safety and Health Administration (OSHA) Emergency Testing Standard (ETS) vaccination and testing mandate regarding employers with 100 or more employees would be placed on hold. 

 

With the Court decision, Ivy Tech will be pausing the vaccination and testing requirement. However, we will continue to encourage all who are eligible to be vaccinated to do so, as vaccination is your/our best protection against the virus. The Court did not rule definitively that the ETS could not go forward. The decision was to place the rule on hold while litigation continues in the lower court. 

 

Ivy Tech implemented an agreement with CVS for employee testing and secured 30,000 Abbott BinaxNOW COVID-19 At-Home Self-Tests to be proctored through telemedicine. Information for scheduling a test at a nearby CVS location is available in MyIvy at IvyTech.edu/CVSVoucher. Chancellors or their designees will provide details on how to pick them up. 

 

Below is information about how long it takes to complete a vaccination cycle for each of the current vaccines. Individuals are considered fully vaccinated two weeks after completing primary vaccination with a COVID-19 vaccine or receiving the booster shot, if applicable. 

·         Cycles for receiving the vaccines are as follows: 

o   Moderna – 28-day cycle to complete the two doses, plus 14 days after the second dose. Total completion time is 42 days.

o   Pfizer – 21-day cycle to complete the two doses, plus 14 days after the second dose. Total completion time is 35 days. 

o   J&J – single shot; 14 days after the single dose. Total completion time is 14 days.

 

You can submit your vaccination and booster information using the Vaccination Submission Tool in MyIvy. The booster incentive program will continue.  


Federal OSHA Vaccine Emergency Rule
(UPDATE 12-21-2021)

On December 17, the U.S. Appeals Court for the Sixth Circuit ruled that the Biden administration could enforce the U.S. Department of Labor’s Occupational Safety and Health Administration (OSHA) Emergency Testing Standard (ETS) to require that employers with 100 or more employees require vaccinations or weekly COVID-19 testing. This decision lifted an earlier court order that paused implementation. While opponents to the OSHA rule have already filed an appeal with the United States Supreme Court asking the Supreme Court to block the mandate, the College must remain compliant with OSHA. Federal OSHA has stated the new compliance date is January 10, but has stated that it will not issue citations for noncompliance with the standard’s testing requirements before February 9 so long as an employer is exercising reasonable, good faith efforts to come into compliance with the standard.

Ivy Tech has taken steps to ensure we can comply quickly, including implementing an agreement with CVS for employee testing. Please see the CVS Testing information available in MyIvy. Testing at CVS is free to all employees regardless of the vaccine mandate.

Vaccination is the best protection against the virus and eliminates the requirement of weekly testing. Below is information about how long it takes to complete a vaccination cycle for each of the current vaccines. According to OSHA guidelines, to be fully vaccinated, employees are considered fully vaccinated two weeks after completing primary vaccination with a COVID-19 vaccine.

Cycles for receiving the vaccines are as follows:

  1. Moderna – 28-day cycle to complete the two doses, plus 14 days after the second dose. Total completion time is 42 days.
  2. Pfizer – 21-day cycle to complete the two doses, plus 14 days after the second dose. Total completion time is 35 days.
  3. J&J – single shot; 14 days after the single dose. Total completion time is 14 days.

The Supreme Court is not considering the full validity of the OSHA ETS on vaccines. It is only considering whether to temporarily halt the implementation of the rule while litigation continues in the lower court. Supreme Court Justice Brett Kavanaugh has asked the Biden administration to respond to the appeals by 4 p.m. on December 30. 

Federal OSHA Vaccine Emergency Rule
(UPDATE 12-10-2021)

Last month, federal OSHA announced the Emergency Testing Standards (ETS) guidance that would require all employers with more than 100 employees to require employees be vaccinated or submit to weekly COVID-19 testing. Ivy Tech began preparations to become compliant by January 4, 2022. 

 

Since that time, the Fifth Circuit Court of Appeals in New Orleans granted a “stay” in the case, suspending the ETS. Further, on Nov. 12, U.S. Court of Appeals for the Fifth Circuit issued a 22-page decision affirming the stay, ordering that “OSHA take no steps to implement or enforce the Mandate until further court order.” Challenges were issued in all 12 court districts, so to ensure consistency, a lottery of all the districts was held to determine which court would hear the case. The Sixth U.S. Circuit Court of Appeals, which is based in Cincinnati, was selected to hear the consolidated arguments of the 34 cases filed. A panel of three judges from that court will be selected to hear the case. A date for the hearing has not yet been scheduled. Ultimately, the Supreme Court of the United States may hear the case, which could extend the time by which a final decision is made. 

 

Until the courts have made a decision, the federal mandate is in a holding pattern due to the order to pause enforcement. Further, the Fifth Circuit Court’s order to pause means that OHSA would have to allow employers additional time to become compliant if the ETS is upheld. 

 

Additionally, two federal courts blocked other aspects of the federal policy: one requiring health-care workers to be vaccinated (with no testing opt out) and another for federal contractors.

 

At this point, the only federal vaccine policy that remains in place is requiring federal workers and those in the military to be vaccinated.

 

On December 9, a majority of members of the U.S. Senate voted (52-48) to repeal Biden’s vaccine requirements. The measure will not likely pass through the U.S. House of Representatives, and even if it did, President Biden would likely veto it. 

 

Separately, representatives from the Indiana General Assembly have introduced language, House Bill 1001, that would prohibit state educational institutions, including Ivy Tech, in addition to state and local government entities, from requiring employees to provide their vaccination status. The language is very nuanced, but it essentially does not prevent these state and local entities from requiring employees to get vaccinated or tested. However, it doesn’t allow the employer to require employees to provide vaccination information. Without the ability verify vaccination information, the state or local entity would be unable to enforce any vaccination mandate. 

 

Ivy Tech has made the preparations to enable staff and faculty to provide vaccination status or to get tested weekly. Ivy Tech will continue to encourage vaccinations and incent faculty and staff and students to get booster shots. These steps will ensure that if the federal ETS is upheld, that Ivy Tech is in a good position to become compliant. 

 

We are also closely monitoring the state legislation, which gets it first official hearing on Thursday, Dec. 16 at 9 a.m. at http://iga.in.gov/legislative/2022/meeting/watchlive/3bba1474-d5bb-4d54-908f-2d52996e175d/

A list of frequently asked questions from the federal government is available at https://www.osha.gov/coronavirus/ets2/faqs.

We will provide additional information as we have it available for our team members.


COVID-19 Dashboard

Click here to view the current COVID-19 Dashboard, which includes case numbers by campus.


CVS COVID-19 Test Voucher

Click here to view steps on how you can redeem a voucher for a Covid-19 test at select CVS Pharmacy locations.


COVID-19 Resources


Isolation:

For anyone that tests positive, regardless of vaccination status, they will need to isolate away from campus for 5 days.

  • Day 0 is the day that symptoms started or a positive test is taken. 
  • They can return to campus after their 5 day isolation as long as they are fever free for 24hrs with no fever reducing medicine and all other symptoms have improved (Loss of taste and smell may persist for weeks or months after recovery and need not delay the end of isolation).
  • They should wear a face mask while on campus for an additional 5 days.
  • If they are not fever free after 5 days or their symptoms are not improving they should continue to isolate until they are fever free for 24hrs with no fever reducing medicine and all other symptoms are improving

 

Quarantine:

Close Contacts will need to quarantine for 5 days if they are in any of the following groups:

  • You are ages 18 or older and completed the primary series of recommended vaccine, but have not received a recommended booster shot when eligible.
  • You received the single-dose Johnson & Johnson vaccine (completing the primary series) over 2 months ago and have not received a recommended booster shot.
  • You are not vaccinated or have not completed a primary vaccine series.

Virtual Campus Support

Below click on the link of your home campus, the campus nearest you, or the campus where you attend classes to access the email of your campus virtual support team. In your e-mail please describe the assistance being requested and provide your name and C Number, whenever possible, if you are looking for specific information regarding your situation.

Anderson Kokomo Muncie
Bloomington Lafayette Richmond
Columbus Lake County Sellersburg
Evansville Lawrenceburg South Bend/Elkhart
Fort Wayne Madison Terre Haute
Indianapolis Marion Valparaiso

COVID-19 FAQ

Masks

What is Ivy Tech's current policy on masks?

While masks are welcome at Ivy Tech, each Chancellor will determine if mask wearing will be required. Please check with your campus for the most up to date information.


Social Distancing

What is the recommended social distance one should maintain?

The CDC recommends 6 feet.

What if social distancing cannot be maintained in specific campus environments?
  • According to the CDC, when social distancing is not “possible” or “feasible,” masks should be worn. We currently have the mask mandated.
  • OSHA states there should be a “multi-layered approach” that includes ventilation, face masks, PPE, cleaning of high touch surfaces, etc.
  • The best approach is to make a good faith effort to social distance where possible and feasible.

Vaccines

Is the vaccine mandatory?

Ivy Tech is not requiring the vaccine for students, faculty, and staff. We encourage all who are able to get the vaccine to do so when it becomes available to them.

Where can I get more credible information about the vaccine?

Please see the Center for Disease Control or the Indiana Department of Health website for more detailed information about the science, vaccine safety, rollout, and who should receive the vaccine.


Booster Shot Incentive Program

Who is eligible to receive the incentive?

Active Ivy Tech students and employees. Employees include full-time employees, part-time employees, and adjuncts. Employees are anyone currently on the Ivy Tech payroll. Eligible students must be current students enrolled in an Ivy Tech course.

I am currently enrolled in high school and taking college courses at Ivy Tech. Do I qualify for the incentive program?

If you are a dual enrollment student (taking Ivy Tech courses at an Ivy Tech campus), you qualify for the incentive program. If you are a dual credit student (taking Ivy Tech courses at your local high school), you are not eligible for the incentive program.

What if I am an adjunct but not teaching this term?

If you are an adjunct faculty member, you must have an active job assignment at the time you apply for a booster incentive. However, it is not required for you to have received your booster shot during active employment. 

Will I be eligible for the incentive as a contractor assigned to work on an Ivy Tech campus?

No. Only employees currently on the Ivy Tech payroll are eligible.

How long will the incentive program be in effect?

Through the end of 2022.

What is the incentive?

A $100 gift card from either Amazon, Target, or Walmart.

When can I expect to receive the gift card?

Please allow up to 30 days for gift card processing. We will process all gift card requests as quickly as possible.

How will I receive the gift card?

It will be in the form of an emailed gift certificate.

Can I have $100 added to my paycheck instead?

No. This is a gift card incentive only.

Will my Booster Shot Incentive Program gift card be taxed?

The gift card amount will be taxed through Ivy Tech employee pay by being added to the taxable gross, and the net amount of pay will be reduced by the additional tax. Therefore, the amount of the gift card is also included in the employee W-2 total.

I have already received my booster shot. Am I still eligible for the incentive?

Yes. As long as you are an active Ivy Tech student or employee at the time you submit your request for the incentive, you could have received your booster at any time prior to your active status.

Can I receive multiple booster incentives?

No. Eligible individuals can only receive one booster incentive (gift card) from Ivy Tech throughout the duration of the program. 

How do I submit my booster shot documentation?

To claim the gift card, you must upload an image of your vaccine card, and indicate when you received your primary COVID vaccine(s) and booster, through the Vaccination Submission tool in MyIvy.

Once you have successfully uploaded the required documentation, a notification box will appear at the top of your screen indicating that you have a vaccine booster reward available. By clicking that box, you can then choose which gift card you would like (Walmart, Target or Amazon.)

I successfully submitted my vaccine and booster information through the Vaccination Submission tool, but I didn’t choose my gift card type (Walmart, Target or Amazon.)

If you have successfully submitted your vaccine and booster information through the Vaccination Submission tool in MyIvy, but you did not choose your gift card type, you can do so at this link. The link will only work if you are eligible for a gift card and have successfully submitted your vaccine information.

Can I email an image of my booster shot card to Human Resources or another department?

No. You must submit documentation through the Vaccination Submission tool in MyIvy.

Where can I get my booster shot?

The Indiana State Department of Health can provide this information.

Where can I find more information on booster shots?

Indiana State Department of Health.

Is it too late to get the incentive for the initial Ivy Tech sponsored vaccination clinics that took place in August and September?

Yes, that program has ended.


Student Travel

What are the in-state travel restrictions for students?

Currently the only restriction for in-state student travel is that everyone must wear a facial covering when traveling with other students, faculty, or staff.

What are the domestic out-of-state travel restrictions for students?

Any person traveling on behalf of Ivy Tech, on or after August 1, 2021, will need to follow all CDC recommendations in place at time of travel which currently includes being fully vaccinated. 

A vaccine affirmation form must be completed and provided to the Ivy Tech employee in charge of the out of state travel.

What are the international travel restrictions for students?

Any person traveling on behalf of Ivy Tech, on or after August 1, 2021, will need to follow all CDC recommendations in place at time of travel which currently includes being fully vaccinated. 

A vaccine affirmation form must be completed and provided to the Ivy Tech employee in charge of the out of state travel.

Can more than one person ride together in a vehicle on Ivy Tech business?

It is preferred, if funds will allow, that students and employees ride in separate vehicles. However, if this is not possible or feasible, all riders should wear masks, vehicle ventilation should be set to refresh the air or windows should be opened, and riders should strive to social distance as much as possible.


Employee Travel

What are the in-state travel restrictions for employees?

Travel by employees, in the normal course of their job function, is permitted. Travel for professional development, conferences, or other gathers should be approved by the Chancellor/Senior Vice President and only granted if a virtual option is not available.

As the in-state landscape continues to change, we will monitor travel restrictions and may make adjustments. Please check the CDC website for the most recent travel restrictions.

What are the domestic out-of-state travel restrictions for employees?

Any person traveling on behalf of Ivy Tech, on or after August 1, 2021, will need to follow all CDC recommendations in place at time of travel which currently includes being fully vaccinated. 

A vaccine affirmation form must be completed and attached to each pre-approval in Chrome River for out of state travel to be approved.

What are the international travel restrictions for employees?

Any person traveling on behalf of Ivy Tech, on or after August 1, 2021, will need to follow all CDC recommendations in place at time of travel which currently includes being fully vaccinated. 

A vaccine affirmation form must be completed and attached to each pre-approval in Chrome River for out of state travel to be approved.

Can more than one person ride together in a vehicle on Ivy Tech business?

It is preferred, if funds will allow, that students and employees ride in separate vehicles. However, if this is not possible or feasible, all riders should wear masks, vehicle ventilation should be set to refresh the air or windows should be opened, and riders should strive to social distance as much as possible.


Financial Aid & Tuition

My financial situation has changed. Can I be considered for more financial assistance?

The FAFSA asks for your tax year information from two years prior to the academic year.  If your current income is significantly lower than what is reflected on your FAFSA, you may be able to request a Special Circumstances Review.  Reasons that may be considered for a Special Circumstances Review include loss of income due to layoff, disability, divorce, separation or loss of untaxed benefits.

If you feel you have a situation that may allow for a Special Circumstances Review, visit your campus Express Enrollment Center or Financial Aid Office to determine if you should complete the Special Circumstances Review Form. They will review your situation with you and determine what documentation you will need to submit to support your request for this review. Please click on Learn More for contact information and to request a virtual appointment.

Please note that not all requests for Special Circumstances Reviews are approved.  Also, if your Expected Family Contribution (EFC), based on your FAFSA results, is already zero, there is no need for you to request a Special Circumstance Review.

Special Circumstance Reviews can take up to 30 days to process upon completion of required steps and forms to the campus Financial Aid Office. Incomplete submissions are not processed and will delay the response.

For more information about Special Circumstance Requests please go to www.ivytech.edu/financial-aid/2524.html.

What if I fail to meet financial aid Satisfactory Academic Progress (SAP) due to the impact of COVID-19?

Students who fail to meet financial aid SAP requirements who have extenuating circumstances may appeal their Financial Aid eligibility. Extenuating circumstances may include the death of a relative, an injury or illness of the student, or other special circumstances. Circumstances related to an outbreak of COVID-19, including, but not limited to, the illness of a student or family member, compliance with a quarantine period, or the general disruption resulting from such an outbreak may form the basis of a student’s SAP appeal. Appeals will be reviewed by the SAP Appeal Committee at each campus within 14 days after a completed appeal packet is submitted. Students will be notified at their Ivy Tech email address of the committee’s decision. Visit ivytech.edu/sap for more information.

Additionally, withdrawn courses and courses marked incomplete after March 13, 2020 can be excluded from the Completion Rate and Maximum Timeframe calculation for students with a COVID-19 related issue. If these provisions apply to your situation, please submit a COVID-19 Statement using the COVID-19 (Coronavirus) Personal Announcement link on MyIvy.

What if I need to withdraw from all of my classes because of COVID-19?

Students who do not complete classes for which they received federal financial aid usually have to repay some or all of the aid.  If your reason for withdrawal was COVID-related, however, we may not have to return those funds, because of flexibilities offered under the CARES Act.  These flexibilities could apply to your own illness, the illness of someone whose care you are responsible for, or other COVID-related circumstances.

Please contact your campus Financial Aid Office or Express Enrollment Center and let them know of your situation.  They will ask you to submit a signed, dated statement in which you explain the reason for your withdrawal.  Your statement can be submitted electronically; please open the link below for a Financial Aid Office e-mail address at your campus.

How can I provide requested documents to my Ivy Tech Financial Aid Office other than postal mail?

Verification documents requested from our Verification Processing Center must be uploaded as instructed using the links provided in the email notifications. Exception: Students whose verification requirements include the Identity/Statement of Educational Purpose may download that form from our Financial Aid Forms page, print and sign, and securely submit it electronically (along with a copy of your government-issued photo ID to your campus Financial Aid Office (see link to campuses below).

Other documents requested by the financial aid office can be returned via postal mail or using Ivy Tech’s secure file drop.  By clicking on the link associated with your campus and entering your Ivy Tech student identification number (starting with C) and Ivy Tech email address, you will be able to securely upload documents.  The following file types are permitted: .bmp, .png, .jpg, .pdf, .doc, .docx, .xls, .xlsx.

Click here for campus links

Are Emergency FSEOG and Higher Education Emergency Relief Fund grants to students' taxable income?

No. Higher Education Emergency Relief Fund (HEERF) grants to students and Emergency Federal Supplemental Educational Opportunity Grant (FSEOG) awards under the Coronavirus Aid, Relief, and Economic Security Act (CARES Act) are not taxable income for the student. According to IRS FAQs, "Emergency financial aid grants under the CARES Act for unexpected expenses, unmet financial need, or expenses related to the disruption of campus operations on account of the COVID-19 pandemic, such as unexpected expenses for food, housing, course materials, technology, health care, or childcare, are qualified disaster relief payments under section 139 of the Internal Revenue Code.  This grant is not includible in your gross income.

I am unable to pay my monthly payment plan installment due to being temporarily laid off. What should I do?

If you are not able to make payments as agreed, please contact your campus Business/Bursar Office to discuss options. It is best to reach out to your local campus.


Food Service

Where can I find general guidance on food service?

CDC guidance 

What is the guidance on food service on campus?

As much as possible, prepackaged food should be served. However, if plated meals will be served, there should be one person (wearing a mask and gloves) designated per service station to minimize multiple individuals handling utensils. Hand sanitizer should always be available. Furthermore, pre-packaged eating utensils and napkins should be available.

Can I have a pizza party?

Yes, as long as people are designated to serve the pizza, are wearing gloves and masks, and there is hand sanitizer close by.

Can I share my lunch with someone?

That decision is left up to the parties involved on a personal basis. However, cookies, brownies, pizza, and other food items that are not pre-packaged are not to be set out for general consumption.


ADA Accommodation Request

Process for Requesting Accommodation

The College is committed to full compliance with the Americans with Disabilities Act (ADA).  It is the responsibility of the employee to initiate a request for accommodation. Employees must complete the ADA Accommodation Request Form and submit completed form to the local Human Resources Office.  Please contact Human Resources to obtain the form.  Human Resources will review the request, supporting documentation and engage in an interactive process with employee, supervisor, and medical provider if necessary.  Human Resources will contact employees if any additional information is needed.  Requests are considered on a case by case basis for reasonable accommodation. 


Ivy Tech stands with all affected communities
At Ivy Tech Community College, diversity, equity, and belonging is grounded in our core values. We are working every day to build educational environments that respect and affirm the unique contributions of each individual, regardless of race, ethnicity, religious belief, gender identity, sexual orientation, socioeconomic status, age, disability, or political affiliation. As a community, we join with the efforts of those around the world that seek to challenge any personal or institutional bias, racism or xenophobia associated with the virus.