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President's Welcome Message

Ivy Tech President Sue EllspermannWelcome to Ivy Tech Community College!  We are proud to offer more than 150 programs in the divisions of Health, Technology, Business & Public Services, and University/Transfer.  Our certificates and degrees are aligned with the needs of our employers.  We also offer more than 100 transfer programs with both in-state and out-of-state schools.  Ivy Tech has 32 degree granting locations and offers classes in more than 75 communities.  We serve more than 170,000 students a year making Ivy Tech, the largest public postsecondary institution in Indiana and the largest singly-accredited statewide community college system in the country.

 

We’re honored you selected Ivy Tech Community College to continue your education and achieve your academic goals.  At Ivy Tech you will find faculty and staff dedicated to assisting you as you progress through your academic studies.  Whether you choose to enter the workforce after earning your degree/certificate or transfer to another institution to pursue a bachelor’s degree, Ivy Tech Community College is committed to giving you the high-quality, affordable education you deserve to be competitive and successful.

 

 

Sincerely,

Dr.  Sue Ellspermann, President
Ivy Tech Community College

Ivy Tech History and Leadership

The mission of Ivy Tech Community College is to prepare Indiana residents to learn, live, and work in a diverse and globally competitive environment by delivering professional, technical, transfer and lifelong education.  Through its affordable, open-access education and training programs, the College enhances the development of Indiana’s citizens and communities and strengthens its economy.

Ivy Tech Community College was founded in 1963 as Indiana Vocational Technical College.  At that time, the College focused primarily on technical and vocational education- but in more than 50 years since, the College has experienced enormous changes.  Today, Ivy Tech Community College is Indiana’s full-fledged community college, offering more than 150 programs in the divisions of Health, Technology, Business and Public Services, and University/Transfer (and offering more than 100 transfer programs with in-state and out-of-state schools).

Ivy Tech has 32 degree-granting locations, teaches classes in more than 75 communities, and serves more than 170,000 students a year.  Ivy Tech is the largest public postsecondary institution in Indiana and is the largest singly-accredited state-wide community college in the entire country.

Ivy Tech is accredited by the Higher Learning Commission, and a member of the North Central Association.

 

Admissions and Registration

ENROLLMENT CHECKLIST

  • Application – If you have not completed your application to Ivy Tech Community College, you can do so at IvyTech.edu/ApplyNow.

  • FAFSA – Complete the Free Application for Federal Student Aid (FAFSA) at FAFSA.ed.gov to ensure you have access to financial aid.  (School code is 009917)

  • MyIvy – Create a MyIvy account at myivy.ivytech.edu.

  • Student ID number (C Number) will be required.

  • Orientation – Complete New Student Orientation online or make an appointment for a session on campus.  Visit IvyTech.edu/Orientation to learn more.

  • Assessment – You can complete your assessment by submitting SAT, ACT or PSAT scores; a high school transcript with a cumulative GPA of 2.6 or higher on a 4.0 scale; or a college transcript showing previous college credit to see if you qualify for an assessment waiver.  If you do not qualify for a waiver, you will need to take an ACCUPLACER assessment at any Ivy Tech campus.  Visit IvyTech.edu/Assessment to learn more.

  • Advising – Schedule an appointment with an academic advisor.  Visit IvyTech.edu/Advising to learn more.

  • Register for classes – Once all enrollment steps are completed, you can register for classes with your advisor or on MyIvy at myivy.ivytech.edu.

  • Make payment arrangements – Visit IvyTech.edu/PayingForCollege  to learn more.

ADMISSIONS

Ivy Tech is an open admissions college.  Some degree-granting programs have limited availability and have additional requirements prior to acceptance to those programs.

Prospective students will provide on the application for admission the name of the high school from which they graduated and the date of graduation.  Prospective students who are recipients of a GED/High School Equivalency Exam will indicate on the application for admission that they have completed the GED/High School Equivalency Exam and the date it was earned.  High school transcripts are not required for admission to the College, but may be required for selective admission programs such as Nursing, international students seeking admission, and for certain financial aid programs.

Should a course of study at the College be interrupted more than two years, students reapply for admission to the College.

Application for Non-Degree Seeking

Ivy Tech Community College offers courses in many areas.  Admission as a non-degree student can be achieved simply by submitting a completed application for admission to the Office of Admissions or online at IvyTech.edu/applynow.  High school students may take Ivy Tech courses, but will not be eligible for financial aid.  Non-degree students enrolling in general education courses or in courses with English or mathematics pre-requisites must demonstrate course readiness through assessment.  Students can meet the assessment requirement in several ways including the submission of previous college coursework/degree (associates or higher), high school grade point average (must have a 2.6 or higher on a 4.0 scale along with CORE40, Academic Honors, or Technical Honors degree within the last 4 years, or ACT/SAT scores that meet the assessment requirement.  Students who do not have these means for assessment can meet the perquisite requirement by taking the ACCUPLACER.  Non-degree students taking other courses may also be required to assess.  Non-degree students are not eligible to receive federal or state financial aid.

Application for Guest Student

Prospective students currently admitted as students in good standing (or graduate) at/from another regionally accredited institution of higher education who desire to be admitted to Ivy Tech Community College for the limited purpose of taking courses for transfer to their home institution can be admitted using the guest student admissions process.  Guest students are required to submit a Guest Student Application.  The application can be found at IvyTech.edu/guest.

Guest students shall be admitted for one semester at a time and must complete the Guest Student Application for each term of enrollment.  They are not eligible for any financial aid program administered by Ivy Tech Community College while admitted as a guest student.  The guest student may enroll in any course(s) for which they deem themselves eligible.  Students should make themselves aware of the pre-requisites for each course.

Application for Dual Credit

Ivy Tech Community College offers opportunities for high school students to enroll in dual credit programs that allow them to receive high school credit and advanced standing college credit at the same time.  Each Ivy Tech campus has secured agreements with area high schools to offer dual credit in a variety of courses.  Students should contact their school administration to learn what dual credit courses exist at their own high schools.  Requirements to participate include admissions, readiness requirements for the course and course pre-requisites.

Application for Apprenticeship

Ivy Tech Community College is a partner with Industrial and Building Trades Apprenticeship programs in Indiana to provide certificates and associate degree programs to Indiana companies and employees.  The College and the local joint apprenticeship training committees (JATC) come together and offer educational programs.

  • Individuals who have been selected by the JATC become Ivy Tech students and have an opportunity to earn college credit while advancing through a registered apprenticeship program.

  • The apprentice has an opportunity to earn a Technical Certificate (TC), Associate of Applied Science (AAS), or Associate of Science (AS) degree.

  • Students should contact the Apprenticeship Manager at the local campus for more information.

  • Students who earn an AAS or AS degree who wish to explore transfer opportunities may contact Indiana State University, Indiana University-Labor Studies, the National Labor College, or Sullivan University.

Application for Senior Scholars

Indiana citizens 60 years of age and older can take credit courses at Ivy Tech tuition-free.  In order to qualify for this program a person must meet the following requirements:

  • Be an Indiana resident
  • Be 60 years of age or older at the start of a semester
  • Possess a high school diploma or GED
  • Be retired from their primary vocation (does not apply to homemakers)
  • May not be employed on a full-time basis
  • Non-credit courses are not included in the Senior Scholars program
  • Students are responsible for books and any associated fees

Application for International Students

International applicants must meet College admission standards and certain other requirements.  International students wishing to enter Ivy Tech Community College under an F-1 or M-1 student visa must meet application deadlines for the term they wish to attend.

F-1 and M-1 students are required to enroll as full time students and complete a minimum of at least twelve (12) credit hours per semester, of which only 3 credit hours can be internet based.  Students are not required to enroll in classes during the summer, unless it is required by their program.

A foreign transcript equivalency evaluation from an approved evaluator is required to indicate that students have attained at least the equivalent of a U.S. high school diploma or transferable college credit.  The evaluation (including associated fee) is the students’ responsibility.  The College-approved evaluation agencies must be NACES members.  Details about NACES, along with the current list of NACES members can be found at naces.org.  The type of evaluation report required by Ivy Tech Community College to determine high school equivalency is the general report.  Students wishing to transfer foreign credit to Ivy Tech Community College may need to request a detailed or subject analysis evaluation.

F-1 students whose first language is not English must also demonstrate English language proficiency.  J-1 English proficiency is program specific.  Students whose first language is not English are generally required to take an English proficiency test.  They may utilize the Test of English as a Foreign Language (TOEFL) with a minimum of 61 on the Internet-Based test or 500 on the Paper-Based test, the International English Language Testing System (IELTS) with a minimum score of 6.5, or the Michigan English Language Assessment Battery (MELAB) with a minimum score of 77.  Students who have successfully completed an Intensive English Language Program or training at an accredited U.S. institution may meet our English language proficiency requirement.  These occurrences will be evaluated on a case by case basis by the regional International Student Advisor/DSO.  Additionally, language proficiency may be waived if an applicant is from a country who lists English as their official language, as listed on this CIA website, or has completed standard freshman English, with a grade of C or higher, from a regionally accredited institution, or has completed secondary school in the U.S. with passing grades in non-English ESL courses.  Official test score reports will be considered if they are less than two years old, and they must be sent directly from the testing center to Ivy Tech Community College.

International students must provide proof of adequate financial support for College fees and living expenses for each year while attending Ivy Tech Community College.  International students must submit a letter from an appropriate sponsor, government official or bank official stating that sufficient funds are available to cover the cost of the student’s education and that these funds will be available to the student while attending college in the United States.  The International Student Advisor/DSO at the regional campus can provide the minimum requirements for funding.

Additionally, international students must purchase the College’s insurance coverage for medical, accident and repatriation expenses, unless they obtain a waiver, and they must participate in initial course placement evaluation.  Please contact the regional International Student Advisor/DSO for complete details on all admissions requirements and deadlines, along with possible restrictions for other non-immigrant visa classifications.

ADMISSION PROCEDURES AND SUPPORT DOCUMENTS—DEGREE OBJECTIVE

All prospective students pursuing an Associate of Arts, Associate of Fine Arts, Associate of Science, Associate of General Studies, Associate of Applied Science, a Technical Certificate or a Certificate are required to:

  1. submit an Application for Admission
  2. verify the following:

For high school graduates:

If they are high school graduates from public schools, home schools, private schools,  or high school correspondence schools, prospective students should provide on the  application for admission the name of the high school from which they graduated and  the  date of graduation.  Prospective students should note that an Indiana certificate of completion is not the same as a high school diploma.  If students have a certificate of completion, they are not considered high school graduates for purposes of admissions requirements.

For non-high school graduates:

Prospective students who are recipients of a GED/high school equivalency exam from the American Council on Education (ACE), or from a recognized state education body, will indicate on the application for admission that they have completed the GED/high school equivalency exam and the date it was earned.   High school equivalency exams provided by other organizations are not acceptable

As part of the matriculation process, students may also be required to:

  1. submit financial aid forms
  2. comply with international student requirements
  3. submit other necessary program-specific data
  4. demonstrate course placement

Applicants desiring admission to some programs may be required to meet special enrollment requirements including, but not limited to, satisfactory high school grades, evidence of potential for success in the field, and/or an enrollment interview.  Once a program selection is made, certain pre-requisites, including, but not limited to, health examinations, drug testing, and criminal background checks, may have to be met prior to enrollment in the particular program or course.

NEW STUDENT ORIENTATION

All new degree-seeking students are required to participate in a student success seminar/orientation program.  Orientation is designed to assist students in making the transition to a college environment.  Topics include registration procedures, career and employment services, financial aid, business office services, instructional programs, tutoring services, college activities, and policies and procedures.  Some limited enrollment programs may require attendance at an information session prior to program application.

ASSESSMENT

All degree-seeking students must participate in assessment.  The purpose of these assessments is to measure the student’s achievement in mathematics, reading, and writing, and to assist the student in the selection of appropriate courses.  If the assessments reveal skill deficiencies, the student will be advised to complete appropriate developmental courses.  Students may be eligible for financial aid during this period.  When an assessment indicates that a student would be better served in an alternative educational setting, that individual may be referred to an appropriate community resource offering the needed assistance.  The applicant may re-enter the admissions process at a later date, following completion of skills upgrading.  Granting substitution of the ACCUPLACER assessment is the responsibility of the academic officer or designee.  Substitutions will be granted to students who meet one or more of the following conditions:

  • Possession of an associate degree or higher will exempt reading, writing, and math placement for MATH 122, or 123 only.
  • Have completed comparable academic skills advancement or general education courses in writing or math with a grade of “C-” or better.
  • Graduation from high school within the last four years and receiving a technical honors diploma, academic honors diploma, or a CORE 40 diploma or equivalent with a cumulative GPA of 2.6 or higher on a 4.0 scale or equivalent will exempt reading and writing placement, and placement into MATH 122, or 123 only.
  • Achievement of appropriate level test scores in CLEP or DSST indicating college-level writing, reading and/or mathematics skills.
  • Have SAT/ACT/PSAT/ACCUPLACER scores earned within the last four years that meet the benchmarks for appropriate course placement into college-level courses.

 The College reserves the right to guide the enrollment of students in particular programs or courses on the basis of past academic records, academic counseling and assessment.

NEW STUDENT ADVISING

After completing orientation and assessment, the last step before registering for classes is to meet with an academic advisor.  All new students will meet with an academic advisor before registering for classes.   Advisors help students determine which courses to take to earn the degree or certificate of their choice, and also help students take the correct courses for transfer to a four year college or university.  See Academic Advising in Student Programs and Services section of this Handbook for more information.

REGISTERING FOR CLASSES

The registration process includes financial aid and program advising, selection of courses and payment of fees.  Newly admitted students will be notified when to register for their first classes.  Students should seek assistance in course selection from faculty advisors or advisors in Advising Centers before registering for classes.  The Advising Center or Express Enrollment Center can supply information concerning registration.  Students are registered when fees have been paid or payment arrangements have been made.

View the schedule of classes for the term.  Current students may log on to MyIvy and select Course Search from Student Dashboard.  From there, students can select a term and have the option to narrow down search results by such things as:

  • Course subject (Accounting/ACCT, Biology/BIOL)
  • Instructional method (Online, Traditional, IP Video)
  • Campus (Bloomington, Evansville)
  • City (Avon, Frankfort)
  • Region (Northwest, East Central)
  • Instructor
  • Time of day (morning, afternoon, evening)
  • Days of the week

Courses may meet for the entire semester (16 weeks for fall and spring), or a portion of the semester.  Popular course lengths are 12 weeks, 8 weeks, and 4 weeks.

Once a selection of courses has been made by the student, and the student has discussed the schedule with his/her advisor, students may select Add or Drop Classes from the My Ivy Tech links to register for the courses.

Students may register via MyIvy up to the first day the class meets.   After that, the student should contact the Express Enrollment Center or Registrar’s Office to register in person.

TUITION AND FEES

The College seeks to provide quality education at the lowest possible costs.  Tuition is based on the number of credit hours for which the student has registered.  The tuition rates vary based on the in-state or out-of-state residency of the student.  Rates are approved every two years by the Board of Trustees.

The College has various types of fees that may be assessed depending on enrollment in certain programs or courses, method of instruction, and other criteria:

  • All students are assessed a technology fee each semester which helps offset the cost of the College’s technical infrastructure.
  • Students are assessed an additional per credit hour internet fee for on-line classes.
  • Consumable fees are added to specific courses to cover necessary supplies, required certification tests, or specialized software.
  • A few programs require an additional cost per term to offset increased expenses in development, training equipment or specific access.  Students also may be required to purchase uniforms, safety equipment or tools.
  • Miscellaneous fees may be assessed for items such as printing, transcripts or the payment plan installment fee.

Books

Students are expected to purchase the required textbooks before the beginning of class.  For students with approved financial aid, a limited credit line can be established which enables those students to charge books and supplies using their financial aid at the College bookstore (or their on-line website).   Please see the Bookstore section for more details.

In some cases, the costs of textbooks and materials are billed with tuition as in the IncludED program.  For these courses, the students do not buy separate textbooks; their textbooks are made available electronically prior to the start of the first class.

Payments

All enrolled students must make arrangements to pay tuition and fees no later than the Friday before the first day of their earliest class to avoid being dropped from classes.  Payment methods include financial aid, interest free payment plans (administrative fee is required), cash, check or credit card.

 

Unpaid Balances

If there is an unpaid balance at the end of a semester, a hold will be put on the account which will prevent future course registration, transcripts, or graduation until the balance is paid.   Balances that are over 60 days are sent to a collection agency.  All costs incurred in the collection of a delinquent balance, including collection agency or attorney fees, are added to the student’s account

Ivy Tech also utilizes the Indiana Department of Revenue’s Tax Intercept program for unpaid balances that are six months or older.  This may result in the student’s Indiana income tax refund being intercepted by the college and applied to the unpaid balance.

Tuition Refund

Students may drop a course or courses at 100% refund during the first few days of the course.  (If the classes have not actually been paid, the tuition and fees will be removed from the student’s account balance.) To drop a course, students may choose Add/Drop Courses from the Student Dashboard in MyIvy, or they may complete a Change of Enrollment form and submit it to the Express Enrollment Center or Registrar’s Office for processing.  After the drop period is over, students may withdraw with a status of “W”, however, no fees are refunded and the student is responsible for the charges.

The refund schedule is based on the length of the course.  The table below shows the number of days during the course where a drop would result in a refund of fees.  Refunds are calculated on business days regardless of holidays.  Technology fees, consumable fees, and tuition are refunded at the same rate noted below.  With regard to the technology fee, if the student withdraws from all of his/her classes during the 100 percent refund period, the technology fee will be refunded.  If the student is enrolled in any classes beyond the 100 percent refund period, the technology fee will not be refunded.  For purposes of the refund period, the “first day” is calculated differently for terms of 12 weeks or more and for terms of less than 12 weeks.  For terms of 12 weeks or more, the refund period would begin on

Monday of the first week of classes that a particular course meets.  For terms of less than 12 weeks, the refund period would begin on the first day the course meets.  For terms of less than 12 weeks, if a class begins on a Saturday or Sunday, the refund period would begin on the following Monday.

 

Term Length                    Refund Schedule

16 weeks                            1st-10th day 100%

12-15 weeks                      1st-8th day 100%

10-11 weeks                      1st-6th day 100%

8-9 weeks                          1st-4th day 100%

4-7 weeks                          1st-2nd day 100%

Less than 4 weeks            1st day 100%

 

Refund Delivery Method

Students who receive any refunds from the College (tuition on a dropped class, excess financial aid-including loans, overpayment of a bill, etc.) may choose one of two methods to receive their refunds.  About a week after students first register for classes, they receive a green envelope in the mail which gives them all they need to select the delivery method that best fits their needs.   Ivy Tech has partnered with BankMobile Disbursements to offer two electronic delivery methods: 1) ACH/Direct Deposit into an existing checking or savings account; or 2) BankMobile Vibe – a FDIC insured checking account offered by BankMobile to all students (upon ID verification).  Features include: fee-free access to over 43,000 ATMs (Allpoint network), mobile deposits, free bill pay, a debit/MasterCard and limited fees.  If a student does not select a refund delivery method, a paper check will be mailed within 21 days of the refund posting to the student’s account.

FINANCIAL AID

Ivy Tech participates in various types of federal and state financial aid programs that provide assistance to many students.  Ivy Tech also provides financial assistance to students from its own resources.  Students are encouraged to carefully explore all financial aid options at their campus.

Students must complete the Free Application for Federal Student Aid (FAFSA) to be considered for any form of financial aid.  This form is available online at fafsa.gov.  Financial aid is available for both full- and part-time students regardless of age, race or sex.  To qualify for financial aid all applicable requirements must be met.  For federal and state financial aid programs students must:

  • Be a degree seeking student enrolled or accepted for enrollment in an eligible program;
  • Not be enrolled in secondary school;
  • Be a U.S.  citizen or national or permanent resident;
  • Have a valid Social Security Number with the Social Security Administration;
  • Males between the ages of 18-25 must be registered with the Selective Service;
  • Maintain satisfactory academic progress in a course of study;
  • Not owe a refund to a federal grant or loan program or be in default on a federal student loan.

Students who have completed the FAFSA and submitted all required documentation will receive an email notification to their college email address asking them to check MyIvy for details on their award.

Information on all financial aid programs, commonly asked questions, Title IV school codes, financial aid forms, financial aid contacts, and awarding and disbursement policies are available online at IvyTech.edu/financialaid.

The following are financial aid programs:

  • Federal Pell Grants
  • Federal Supplemental Education Opportunity Grants
  • Federal Work Study
  • Federal Direct Stafford Loans
  • Federal Direct Parent Loan for Undergraduate Students
  • Frank O’Bannon Awards
  • Adult Student Grant
  • Child of Disabled Veteran Awards
  • Veteran’s Benefits
  • Indiana National Guard Supplemental Grants
  • 21st Century Scholar Awards
  • Ivy Tech Foundation Scholarships

While students may apply for federal financial aid throughout the year, Ivy Tech Community College has established financial aid processing priority dates for each enrollment period.  If all financial aid documents are completed and submitted by the processing priority date, financial aid will be packaged prior to the start of class.  Although disbursements will not occur until later into the term, when these dates are met students will be able to charge tuition against anticipated financial aid.  Please reference MyIvy for the dates that apply to each term.

For priority consideration for state assistance (CHE), the FAFSA must be received by the federal processor after October 1 but on or before March 10 preceding enrollment for the following fall semester.  Otherwise, students may apply at any time during the school year.  However, students are encouraged to apply at least 4 weeks prior to the enrollment for the term they wish to attend.

Students may apply on-line at fafsa.gov.  Because application procedures, deadlines, eligibility regulations and refund policies vary with different types of student aid programs, interested students are encouraged to complete the FAFSA early.  Applying online is faster and easier than using a paper FAFSA.  Students should allow two weeks for electronic applications or six to eight weeks for processing paper financial aid.

ADVANCED PLACEMENT, TRANSFER CREDIT, CREDIT FOR PRIOR LEARNING

Transfer Credit

The College encourages students who have previously attended other regionally accredited colleges and universities or adult education programs to forward transcripts to Ivy Tech prior to enrollment or re-enrollment for consideration of transfer of credit and/or advanced placement.  Only courses with grades of C- or higher are eligible for review for credit transfer.  Students are responsible for providing pertinent course descriptions and/or copies of the college catalog(s) if further documentation is needed to facilitate the review.  The College will assist individuals with evaluation of prior educational experiences.

Advanced Placement Credit and Credit for Prior Learning

Credit by the College is granted for acceptable test results under the following programs:

College-Level Examination Program (CLEP), Advanced Placement (AP), DANTES, and tests given by Ivy Tech instructors as specific subject test-outs.  Transfer credit is awarded for appropriate grades from courses taken at other regionally accredited institutions of higher learning.

Advanced standing is given to students who have met the requirements for regionally determined dual and articulated secondary and post-secondary courses.

Credit is also awarded for properly documented prior learning experiences and workforce certifications.  Ivy Tech acknowledges the prior learning experiences of students by awarding credit for appropriate prior learning.  Such prior experience could include but is not limited to the following: workplace learning, military experiences and training, nationally recognized testing, certifications, and community service.  The awarding of credit for prior learning experiences is limited to technical coursework.  General education competencies must be validated through nationally recognized testing.  If program accreditation or licensure issues in certain programs preclude the awarding of PLA credit, the College will not award PLA credit for coursework in that program.  If you believe you have prior learning experiences that might help you earn credit in your degree program, please contact the Registrar’s Office or Express Enrollment Center at the campus in which you are enrolled.

Academic Information

ACADEMIC CALENDAR

Students can view the calendar of instruction, registration and breaks and be aware of other important college dates at IvyTech.edu/calendar.

ACADEMIC COMPLETION PLAN

Each student is required to meet with an advisor prior to registration for the first time at Ivy Tech.  At that time, the student and advisor will work together to develop an Academic Completion Plan, which is a semester-by-semester plan of coursework for the student to follow to complete his/her intended degree objective.  Plans can be updated as degree objectives and timelines for completion change.  These plans, along with the Degree Completion Tracker, give a student the tools needed to plan and succeed at Ivy Tech.  The Academic Completion Plan is found by clicking on the Degree Completion Tracker on the advising page in MyIvy.

ACADEMIC SKILLS ADVANCEMENT PROGRAM SERVICES

To ensure that every student has the opportunity to be successful, Ivy Tech offers an Academic Skills Advancement program.  This developmental program is designed for students enrolled in programs or courses at the College who are encountering academic difficulty or who have been identified as having encountered academic difficulty in the past.  Services provided through the Academic Skills Advancement program include diagnostic testing and assessment, course placement services and instruction.

The need for these services may be identified at the time of admission.  However, a student may use any or all services upon encountering academic difficulty during a course of study.  Academic skills advancement instructors and laboratory technicians provide developmental instruction in the areas of math, communications, sciences, writing and study skills.  Some campuses offer GED preparation and English to speakers of other languages (ESOL).Delivery of instruction may be in the form of an academic skills advancement course in a classroom setting, one-on-one tutorial assistance, computer-based instruction or a self-paced study in the academic skills center.  For further information about the College’s Academic Skills Advancement program contact the Office of Student Affairs or the academic skills center.

AGE OF PRIOR COURSEWORK

Students wishing to transfer in technical courses that fulfill program requirements (non-elective courses) may be asked to demonstrate competency if the transfer coursework is outdated.

APPEAL OF A GRADE

When a student believes the final grade he or she received in a course is inaccurate, he or she should make an appointment with the instructor who issued the grade or status and explain the reasons for this belief.  This process must be initiated within 30 calendar days of receiving the grade.  The instructor and the student should make every effort to resolve the issue.  It is expected that most if not all misunderstandings will be resolved at this level.

If the grade or status issue is not resolved the student can appeal in writing to the instructor’s supervisor.  This individual may be the department chairperson or program chairperson.  Once the student has appealed the grade or status with the chairperson, if the issue is not resolved to the student’s satisfaction the student may appeal to the department chairperson, next higher chairperson, or whomever is next in line.

The student’s next recourse is to appeal to the regional chief academic officer.  The student must notify the Vice Chancellor for Academic Affairs in writing of his or her intent to appeal the grade.  An appeals committee will be formed by the Vice Chancellor for Academic Affairs, consisting of a faculty member from the program or from the division in which the program is housed, a faculty member from another division, the Vice Chancellor for Student Affairs or designee, the Vice Chancellor of Academic Affairs, and an optional fifth regional person, possibly staff.  The appeals committee’s decision will be forwarded to the student.  Students not satisfied with the committee’s decision may make a final appeal to the regional chancellor.

View the full Grade Appeals Policy at IvyTech.edu/files/grade-appeals.pdf.

ATTENDANCE

Regular attendance is expected at scheduled class meetings or other activities assigned as part of a course of instruction.

  • Attendance records are kept by instructors.
  • When personal circumstances make it impossible to attend scheduled classes and activities, the College expects students to confer with instructors in advance.
  • Instructors can offer students the option of making up the material missed.
  • Absences may be considered by instructors in awarding grades.

AUDITING A COURSE

Auditing status indicates enrollment in a course for which no grade or credit is awarded.

  • The fees for audited courses are the same as those for courses taken for credit.
  • Audit status must be declared no later than the end of the first week of classes with approval of the instructor or program chairperson.
  • The status code that displays on the student’s record is “AU”.

MYIVY

All students accepted to Ivy Tech can access the student portal, MyIvy. Students can designate their passwords and activate their accounts at cc.ivytech.edu.

  • If using MyIvy for the first time, click on the First Time Users link.  Students will need to have their student ID number, date of birth, and the zip code that was provided on the admissions application.
  • Students will need to select a password.
  • The user ID is also the email address (userID@ivytech.edu).  Most College email communication will occur using this email address.  It is expected that students will regularly check this account for messages.

COURSE DROP AND ADD

Once a student is registered for courses in a term, a student may drop a course with no record on the transcript during the first two weeks of the regular (16-week) semester, or may add a course in the first week of the regular (16-week) semester.  Classes that meet for less than 16 weeks have shorter times for dropping and adding.  Check the College Calendar on MyIvy for specific dates to drop and add for shorter-term courses.

  • Courses are not officially dropped until the necessary forms have been completed and returned to the Express Enrollment Center or Registrar’s Office.
  • Once the class has met for the first time, students must receive the permission of the instructor to add a course.
  • All students who are not in a paid or arranged to pay status will be dropped from classes according to a set schedule.
  • Once dropped, students may not attend class or be graded.
  • If a student has not paid or is not current with the payment schedule by the last date for withdrawal, the student shall be withdrawn from the class, and the tuition balance is still due and payable.

COURSE WITHDRAWAL

Once the drop period is over for the course, a student may withdraw from a course by filing a change of enrollment form with their academic advisor, the Express Enrollment Center or the Registrar’s Office.

Important Note: Withdrawing from class may affect or cancel financial assistance.  Students receiving financial assistance should check with the Financial Aid office before withdrawal from a course or courses.

  • Withdrawal from a course results in a “W” status for the course on the student transcript.
  • There is no refund for tuition/fees if a student withdraws from a course.
  • This status does not affect Grade Point Average (GPA).
  • Students may withdraw from a course by selecting Add or Drop Classes from Student Dashboard in MyIvy or by submitting the necessary forms to their academic advisor, the Express Enrollment Center, or to the Registrar’s Office.
  • The withdrawal period for a course begins after the last day to drop with a 100% refund and ends at the 75th percentile of the course.
  • After the 75th percentile of the course is passed, a student who ceases to attend class after that date will receive a grade commensurate with course requirements.

CREDIT HOURS

Credit is described in semester hours (the number of credits taken per semester).The number of credits is determined by the demands of the course, course work and by the number of contact hours - the hours actually spent in the classroom or laboratory.

  • A credit hour represents one hour of lecture, two hours of laboratory, three hours of clinical/practicum/studio, or five hours of internship instruction per week for the semester.
  • A three-credit-hour lecture course meets 48 hours during a 16-week semester (3 hours/week x 16 weeks).
  • An average full-time semester class load in most Ivy Tech programs consists of 12-15 credit hours.
  • A class load of more than 18 credit hours requires approval of the Regional Chief Academic Officer or designee.

DEAN’S LIST

The Dean’s List recognizes academic achievement by students during a term.

  • Letters are sent to the student’s address on file.
  • The Dean’s List is posted on the web at IvyTech.edu/deans-list.
  • Students who have requested that their Directory Information be kept confidential will not be listed on the online Dean’s List.
  • Criteria for Dean’s List selection:
    • Student must be degree-seeking.
    • Student must have achieved a minimum 3.50 grade point average in non-academic skills advancement courses.
    • Student must not have received any D or F grades during the term.
    • Student must have earned six or more Ivy Tech credits during the semester.
    • Student must have earned at least a total of 12 non-academic skills advancement credits during the student’s entire enrollment at Ivy Tech.

DEGREES AND CERTIFICATES

  • ASSOCIATE OF ARTS (AA)
    • The Associate of Arts degree prepares students for transfer to a related baccalaureate program at four-year institutions.  General education and liberal arts courses make up all or almost all of the curriculum, and students are required to take a minimum of eight credit hours in a foreign language.
  • ASSOCIATE OF SCIENCE (AS)
    • The College offers two types of Associate of Science degrees: Associate of Science programs in technical and professional areas and Associate of Science programs in the liberal arts.  AS programs in technical and professional areas prepare students for transfer to cooperating four-year institutions and for careers.  These degrees typically contain 40 percent or more general education, with the balance in technical and professional courses.  AS programs in the liberal arts prepare students for transfer to a related baccalaureate program at four-year institutions, and general education and liberal arts courses make up all or almost all of the curriculum.
  • ASSOCIATE OF GENERAL STUDIES (AGS)
    • The Associate of General Studies degree focuses on students taking the first two years of college at Ivy Tech Community College and then transferring those credits to other colleges and universities.  The degree includes a core of general education courses and student electives and is designed as a personalized transfer opportunity to baccalaureate degree-granting institutions.
  • ASSOCIATE OF APPLIED SCIENCE (AAS)
    • The Associate of Applied Science degree prepares students for careers, career changes and career advancement and may also prepare students for transfer to four-year institutions.  These degrees offer education in recognized technical areas and specialties with emphasis on analysis, synthesis and evaluation.
  • ASSOCIATE OF FINE ARTS (AFA)
    • The Associate of Fine Arts degree prepares students for transfer to a related baccalaureate arts program at a four-year institutions and for becoming professionals in the field of art.  General education coursework makes up approximately 40 percent of the curriculum, including six hours of art history with the balance of the curriculum including arts foundation, studio art, graphic and design work, and elective coursework.
  • TECHNICAL CERTIFICATE (TC)
    • The Technical Certificate provides education in conceptual and technical skills for specific occupations and contains a sequence of required courses in a recognized concentration within one of the programs at the College.
  • CERTIFICATE (CT)
    • Certificate programs are sequences of technical and professional courses that provide access to targeted, short-term workforce training.  Completers may sit for specific certification exams.  Courses in certificate programs also apply toward technical certificates and associate degree programs in the subject area.

DIPLOMA

Upon completion of degree requirements, students will receive a diploma in the mail.  Diplomas will be mailed approximately 6-8 weeks after the end of the term.  Students who have outstanding financial balances with the College will not receive diplomas until those obligations have been settled.

DISTANCE LEARNING/IVY TECH ONLINE/DISTANCE EDUCATION

At Ivy Tech, you can complete many courses as well as several degree programs via various forms of distance education.  Our distance education offerings include online classes, hybrid classes and video based classes.  These courses and programs make it even easier for you to take classes that fit your schedule, while still enjoying interaction with your classmates and learning from the same qualified instructors who teach class on campus.  For more information about the College’s distance education offerings, visit IvyTech.edu/online.

Students who consider taking an online class for the first time should check out our readiness assessment, available inside of MyIvy.  In addition, we offer webinars and tutorial videos and handouts every semester.  Check with your advisor or the front page of Blackboard to find out more about these resources.

DIVISIONS

The College’s degree programs are offered in four divisions:

  • Business and Public Services
  • Health
  • Technology
  • University/Transfer

FERPA AND STUDENT RIGHTS

Ivy Tech maintains an educational record for each student who is or has been enrolled at Ivy Tech.  In accordance with the Family Educational Rights and Privacy Act of 1974 (FERPA), as amended, the following student rights are covered by the act and afforded to all students at Ivy Tech:

  • The right to inspect and review information contained in the student’s educational records.
  • The right to challenge the contents of the student’s educational records.
  • The right to a hearing if the outcome of the challenge is unsatisfactory.
  • The right to submit an explanatory statement for inclusion in the educational record if the outcome of the hearing is unsatisfactory.
  • The right to prevent disclosure, with certain exceptions, or personally identifiable information.
  • The right to secure a copy of the institutional policy.
  • The right to file complaints with the Department of Education concerning alleged failures by Ivy Tech to comply with the provisions of the act.  The name and address of the office that administers FERPA is:

    Family Policy Compliance Office
    U.S. Department of Education
    400 Maryland Avenue, SW
    Washington, DC 20202

Each of these rights, with any limitations or exceptions, is explained in the FERPA policy at IvyTech.edu/files/ferpa.pdf.

Parent/Spouse/Other Individual Access to Student Records

Students may allow others to have view access to their records as well as to be able to discuss those records with College personnel.  To do so, the student must sign a request to allow access to those records.  This request must indicate, by name, who may discuss or have view access to the student’s record.  Additionally, Ivy Tech reserves the right, as allowed under the Federal Educational Rights and Privacy Act of 1974, to disclose educational records or components thereof without written consent to parents of dependent students as defined according to the Internal Revenue Code of 1954, Section 152 (as amended).  A certified copy of the parent’s most recent federal income tax form establishing the student’s dependency status shall be required before any educational records or components thereof will be released to the parent of any student.

FRESHMAN/SOPHOMORE

A freshman is one who has completed 30 or fewer semester credit hours.  A sophomore is one who has completed 31 or more semester credit hours.

FULL-TIME AND PART-TIME STATUS

Enrollment status for the fall and spring semesters is determined by registered total semester credits:

Full-time students 12 or more credits per semester
3/4 time 9-11 credits per semester
1/2 time 6-8 credits per semester
Less than 1/2 time 1-5 credits per semester

For the summer period, enrollment status for Title IV financial aid and for all other purposes is as follows:

  Financial Aid All Other Purposes
Full-time students 12 or more credits per semester 6 credits
3/4 time 9-11 credits per semester 4-5 credits
1/2 time 6-8 credits per semester 3 credits
Less than 1/2 time 1-5 credits per semester 1-2 credit

GENERAL EDUCATION OUTCOMES

The College has identified six general education areas of focus, in accordance with the state’s definition of a general education, designed to provide students with the tools to be productive, responsible citizens and lifelong learners.  The general education areas are:

  1. Written communication
  2. Speaking and listening
  3. Quantitative reasoning
  4. Scientific ways of knowing
  5. Humanistic and artistic ways of knowing
  6. Social and behavioral ways of knowing

General education student learning outcomes are assessed at or near the end of the student’s program in the capstone course.  Students’ level of performance is compared with community college students nationally.  Students who score above the national average receive a certificate for use in their professional portfolios.  Individual assessment results are also compared with student’s initial assessment to determine whether the students’ learning improved during their time at the College.

Assessment results are reviewed and analyzed by College faculty, staff and administrators.  The results are used to inform changes or improvements in curriculum, academic support services, College procedures, etc.  Ongoing assessment and evaluation enable the College to ensure high quality teaching and learning and effective academic and student support systems.

GRADES

The quality of student performance or competency level, as determined by the instructor at the completion of a course, is indicated by a letter grade of A, B, C, D or F.  Ivy Tech does not use pluses and minuses as a part of its grading system.  Each designation has a numerical value per credit hour, referred to as “quality points.” The meaning and quality point value per credit hour of each letter grade are shown in the table below:

A Excellent
B Good
C Average
D Below Average
F Failure
FW Failure, student ceased attendance

Academic skills advancement courses are assigned grading designations, but no quality points or quality hours are earned.  Grades for academic skills advancement courses are preceded by the letter “S.”

Quality Points

Quality points are numerical values indicating the quality of student performance in credit courses.

  • A=4
  • B=3
  • C=2
  • D=1
  • F/FW=0

The quality points earned for a course equal the quality point value times the number of credits.  A student who earns an “A” in a four credit course earns 16 quality points: the quality point value (4) x the number of credits (4) = the total quality points (16).

Grade Point Average

The grade point average (GPA) is a numerical indication of the student’s performance in all courses in which quality points can be earned.

  • The GPA is calculated by dividing the number of quality points earned by the number of credits earned.
  • The term and cumulative GPA, calculated to three decimal places, will appear on the online grade report as well as on the transcript.

Grade Exclusion

Under extenuating circumstances a student may petition the Regional Chief Academic Officer to exclude coursework from the cumulative GPA calculation.

  • Courses excluded from the cumulative GPA calculation as a result of a petition will not be counted as earned credit and cannot be used to satisfy program requirements for degree-seeking students.
  • Grades for excluded courses will remain in the student’s term GPA, and the courses will continue to appear on the transcript, however the cumulative GPA will reflect the exclusion of the coursework.

GRADE REPORTS

Grade reports are available on the web via MyIvy under Student Grades on the Course Info page. You can also click on the Grades link on the Student Dashboard.  Midterm grades are also available on MyIvy.

GRADUATION

Requirements

To graduate with an Associate of Arts degree, an Associate of Fine Arts degree, an Associate of Science degree, an Associate of Applied Science, an Associate of General Studies degree, a Technical Certificate, or a Certificate, the student must:

  • Successfully complete all courses within program certification requirements
  • Achieve a minimum cumulative grade point average of 2.000
  • Successfully complete the required number of credits
  • Meet the residency requirement by completion of at least 15 degree credits as a regular student of Ivy Tech and not through test-out or other means of advanced placement (in the case of a Certificate requiring less than 30 credits for completion, at least 50% of the required credits must be earned as a regular student in the chosen program of study and not awarded through transfer, test-out, or other means.
  • Satisfy program accreditation standards that may have additional requirements.
  • Satisfy financial obligations in order to receive a transcript or diploma; if financial obligations are not satisfied, degrees will be conferred, but no transcript or diploma will be released.

Ceremony

Ivy Tech awards several types of degrees and certificates to students who meet graduation requirements.

  • A student is considered eligible for graduation when requirements for graduation have been fulfilled.
  • Each student entering the final semester prior to graduation who wishes to participate in the ceremony should complete an application for graduation.  The application may be completed online via MyIvy by selecting Apply to Graduate on the Advising page.  Students may also apply for graduation in person in the Express Enrollment Center or the Registrar’s Office.
  • Graduating students may be charged a fee to cover the cost of the ceremonial cap and gown.
  • Students may also wear honor cords, if applicable.
  • Graduation ceremonies are held at least once a year in May; some regions may offer additional ceremonies during the year.

Honors

The College recognizes three levels of honors for graduating students.  These are based on cumulative grade point average (GPA).  Calculation of academic honors for publication in the graduation ceremony program will be as of the semester prior to graduation.  Honors recorded on the transcript will include the graduation term in the calculation.

4.0 Summa Cum Laude
3.75 - 3.99 Magna Cum Laude
3.50 - 3.74 Cum Laude

INCOMPLETES

An incomplete designation is received by students who have actively pursued a course and are doing passing work at the end of the course but who have not completed the final examination and/or other specific course assignments.

  • The status code that displays on the student’s record is “I”.
  • To remove an “I” designation, a student must meet with the instructor and make arrangements to complete course requirements in a specified period not to exceed 30 days beyond the start of the following term.
  • After 30 days beyond the start of the following term, any incomplete status codes that have not been graded will change to an F (failing) grade.

LIBRARY

Campus libraries support the educational and career-related needs of students by providing print and online resources, instruction, research assistance, and study space.  Library staff welcome questions and are happy to work with students whether assistance is requested in-person, by phone, or electronically.  Through the library website, students both on-campus and off have access to a wealth of online resources, including thousands of e-books, full-text, peer-reviewed journal articles, and program-related library guides and tutorials.

MILITARY RESERVE AND NATIONAL GUARD REQUIREMENTS

Students who must interrupt their Ivy Tech education to fulfill Reserve and National Guard annual tour requirements should present official military orders to their instructors prior to departure for duty.  Students are not excused from completion of the course work and should make arrangements with their instructors to complete all work.  If needed, students may be able to completely withdraw from classes.  Certain conditions apply.  Students should work with the Veterans Affairs Coordinator if this need arises.

PASS/FAIL GRADING

Students may opt to arrange to take some courses as pass/fail.  The College assigns a status code of “S” for satisfactory completion of course work, and a “U” for unsatisfactory completion of course work.

  • Requests for this type of grading must be declared at time of registration.
  • Courses graded with an “S” do not count toward graduation requirements.
  • The “U” differs from an “F” in that quality points are not computed and the student’s GPA is unaffected.

REPEATING A COURSE

  • Students may attempt to improve grades by repeating courses (allowable once per course).
  • Financial aid recipients should review their situations carefully since, in many instances, financial aid may not be able to pay for repeated courses.
  • Student transcripts will contain a complete record of all activity.
  • The student’s grade point average will reflect the highest grade earned.
  • All attempted work applies to most financial aid regulations.  Students should consult a financial aid advisor before any action.

STANDARDS OF PROGRESS

Students’ progress will be evaluated at the end of every term.  The evaluation conducted every term places the student into one of the following statuses.

  • Good - Students who meet the standards are in good standing and are financial aid eligible.
  • Warning - When students fail to meet one of the standards, they are placed into warning status, and are given one term in which to progress and meet the standards necessary for good standing.  Students in warning status remain eligible for financial aid for one semester.
  • Terminated – When students in warning status fail to meet the standards required for good standing, they fall into terminated status and are no longer eligible for financial aid.  Terminated students may file an appeal.  The result of the appeals process places students into one of three statuses; probation, academic restriction, or academic dismissal.  Individuals whose appeal is denied for financial aid reasons may continue to enroll as a self-paying student with an appeal approved for Academic Restriction.
  • Probation – Based upon the outcome of the SAP appeal, students may be placed on Probation.  Probationary students may continue to be eligible to receive financial aid, but are subject to interventions designed to support academic progress.
  • Academic Restriction – Based upon the outcome of the SAP appeal, students may be placed on Academic Restriction.    Students placed on Academic Restriction are not eligible for financial aid, but are allowed to reenroll and self-pay.  Students on Academic Restriction are subject to interventions designed to support academic progress.
  • Academic Dismissal – Based upon the outcome of the SAP appeal, students may be academically dismissed from the College.  Further, students in Academic Restriction status who fail to make progress toward good standing may also be academically dismissed.   Academic Dismissal is for a minimum of one semester during which time the student is not allowed to enroll.  Upon returning from academic dismissal, the student reenters under the Academic Restriction status and remains ineligible to receive financial aid, but may continue as a self-pay student.

Students on Probation/Appeal Approved status must:

  • Complete all courses enrolled for the term,
  • Obtain a “C” or better in all courses for the term,
  • Comply with their Academic Completion Plan (ACP), and
  • Comply with all other conditions of their approved appeal, including one mandated intervention to support academic progress.

Students on Academic Restriction status must meet with academic advisor to re-evaluate appropriate program of study and create or update an Academic Completion Plan (ACP) to support academic progress.  Advisors will determine an appropriate credit load.

Students on academic restriction normally take a reduced load not to exceed six hours and will be encouraged to repeat failed classes.  Standard of progress status applies to students regardless of the campus in which students are enrolled.  Appeals applications are initiated and reviewed at the student’s home campus.

The College may elect to address individual mitigating circumstances administratively, with appropriate documentation to justify continuation of academic eligibility.  The student may always exercise his/her right of due process.

STATEWIDE TRANSFER GENERAL EDUCATION CORE

The Statewide Transfer General Education Core (STGEC) was developed in 2012 and enables a student who satisfactorily completes an approved program of general education to transfer that coursework to any other state educational institution as a block of 30 credit hours toward the general education core requirements.

  • These courses meet the competency requirements identified by all state public higher education institutions.
  • When an Ivy Tech student completes all requirements of the STGEC, the student’s transcript will note that the transfer core has been completed.
  • Participating state colleges and universities are Purdue University, Indiana University, Indiana State University, Indiana University Purdue University (IUPUI), University of Southern Indiana, Vincennes University, and Ball State University.

STUDENT RIGHT TO KNOW

The 1990 Federal Student Right to Know Act requires colleges and universities to report to prospective and current students the persistence and graduation rates of full-time technical- certificate and degree-seeking students.  The graduation rate is based upon program completion within 150 percent of time usually required for a full-time student.  For technical certificate students, this is the number of full-time students graduating in three semesters.  For associate degree students, this is the number of students graduating in six semesters.  Contact the Ivy Tech Community College Office of Institutional Research or visit IvyTech.edu/institutionalresearch under the “Graduate Rates” section for further information.

TEST-OUT

Students may test-out of required coursework through several ways, including Prior Learning Assessment (PLA), course test-outs, College Level Examination Program (CLEP) tests, etc.

  • Credits earned in this manner are given a “V” status code for satisfactory completion.
  • Credit gained through this method may be used to satisfy degree requirements.

TRANSCRIPT REQUESTS

Students may request copies of their Ivy Tech transcripts in several ways.

  • MyIvy – click on the Request Official Transcripts on the Advising page.
    • Students will have two options – mailed transcripts or electronic transcripts.
    • Requests for mailed transcripts are usually processed to be mailed the next business day.
    • Requests for electronic transcripts are usually fulfilled within a few hours of the request.
  • Students may also request a transcript by visiting the Express Enrollment Center or Registrar’s Office.
  • Unofficial transcripts are available on MyIvy by clicking on the Unofficial Transcripts link on the Advising page.
  • The fee for official transcripts is $5 per copy.

TRANSFERRING TO ANOTHER INSTITUTION

Ivy Tech has articulation agreements under which students may transfer individual courses or entire programs of study to a number of public and private institutions.  A student, depending on his or her goals, may choose to transfer to another college or university and pursue a bachelor’s degree after completion of a series of courses or completion of a two-year degree program at Ivy Tech.

The selection of an institution for transfer should be an individual decision based upon the extent to which credits will transfer, compatibility of degree programs, location, availability of programming, philosophy, and cost of attending the transfer school.  Opportunities are available to Ivy Tech students to transfer and complete a baccalaureate program as a resident or commuting student.

Opportunities are available to pursue a bachelor’s degree using distance technologies which will allow a student to complete a degree program within their community, even at an Ivy Tech campus.

Students are encouraged to review transfer options with their advisors, to consult the current catalog of the institution to which they wish to transfer, and to contact the institution to which they wish to transfer.  Information about statewide program transfer is included with many programs in this catalog.  Additional opportunities for course and program transfer with both public and independent colleges and universities are available.  Students should contact the transfer office of their local Ivy Tech for further information.

TransferIN

Courses marked with “TransferIN” are part of the Indiana Core Transfer Library.  Indiana is working to help you transfer college credits more easily.  To enable students to connect college credits, Indiana has developed the Core Transfer Library (CTL) – a list of courses that will transfer among all Indiana public college and university campuses, assuming adequate grades.  Core Transfer Library courses will meet the general or free elective requirements of undergraduate degree programs and most CTL courses will also count towards degree program requirements, if an equivalent course is taught at your new campus.  For more information about the Core Transfer Library, and for the most up-to-date course list, go to transferIN.net.

Transfer Single Articulation Pathway (TSAP) Degree Programs

A number of Ivy Tech degree programs are eligible to transfer to ANY public four-year institution in the state of Indiana with junior status once you are admitted to that college or university.  Coursework taken at Ivy Tech prior to Fall 2014 cannot be counted toward completion of a TSAP program.

For the complete Student Transfer Guide and for more information on Transfer and a list of Transfer Advocates who can assist you by campus visit our transfer website.

Student Programs and Services

ACADEMIC ADVISING

Academic advisors are committed to engaging students in intentional, collaborative, supportive, and meaningful partnerships.  Grounded in teaching and learning, academic advisors will assist students in achieving their personal, educational, cultural, and career goals while becoming self-directed, life-long learners.  Academic advising begins with orientation and continues through a series of meetings each semester throughout enrollment at the College.

Students are assigned to an academic advisor depending on the student‘s area of interest and the advisor‘s area of expertise.  Students are strongly encouraged to meet with their academic advisor or faculty advisor before registering for classes.

What is Ivy Advising?

Ivy Advising is an electronic tool to help students make advising appointments, track course progress, and connect with faculty and staff on campus.  Faculty may provide student feedback using this tool, and advisors will keep student academic advising plans in this program.

Locating a Student’s Primary Academic Advisor

A student’s primary advisor is located in the Ivy Advising Success Network.  Log into Ivy Advising through Blackboard and then click on the success network tab on the left side of the screen.  This will provide students with individuals on campus ready to assist with questions.

Students may also log in to MyIvy and select the current semester in the Academic Profile section on the Student Dashboard. The primary advisor’s name if towards the bottom. You can also search for your advisor's contact information in the Ivy Tech Whitepages, which is located on the Home page.

How to Schedule an Advising Appointment

Degree-seeking students may schedule an appointment with an advisor through Ivy Advising, which can be found by logging into Blackboard.  Region specific information may be found at ivytech.edu/advising under the “Setup and Academic Advisor Appointment” section of the web page.  Students may download full appointment scheduling instructions.

After experiencing academic advising, students will:

  1. Understand how to access, navigate, and utilize college services.
  2. Develop and utilize a career plan that supports their life goals.
  3. Independently assess progress towards achieving their life and educational goals.
  4. Understand the foundational skills that are learned through general education courses.
  5. Independently evaluate, map, and manage their progress toward degree completion or transfer.
  6. Successfully manage the transition from college to career using internal and external resources.
  7. Value the importance of life-long learning.
  8. Integrate an awareness of cultural differences into their personal, professional, and educational relationships.
  9. Complete educational goals.

Student Responsibilities for academic advising:

  1. Clarify their personal values, abilities, interests, and goals.
  2. Contact and make an appointment with the advisor when required or when in need of assistance.  If the student finds it impossible to keep the appointment, the student will notify the advisor.
  3. Become knowledgeable and adhere to institutional policies, procedures, and requirements.
  4. Prepare for advising sessions and bring appropriate resources or materials.
  5. Follow through on actions identified during each advising session.
  6. Evaluate the advising system, when requested, in order to strengthen the advising process.
  7. Request reassignment of a different advisor if necessary.
  8. Accept final responsibility for all decisions.

ACCIDENTS AND ILLNESSES

If a student has an accident on College property, the student should promptly report the accident to campus security or to the Office of Student Affairs. If a student suffers an accident or illness while attending classes, the student should notify the instructor. The College will take the necessary steps to intervene in a medical emergency while the student is on campus. If emergency services or medical treatment is necessary, the student is financially responsible. A student should complete a Student Accident Report, an online form available via MyIvy > STUDENT > Student Resources > Policies and Procedures or at ivytech.edu/accident. The form will be routed to the regional student accident gatekeeper. If medical treatment was or will be obtained, the gatekeeper will forward information about the College’s Student Accident Insurance policy.

For students registered in credit courses, the College provides accident insurance in a designated amount of $3,000 for injuries sustained while participating in College-sponsored activities. Club, intramural and recreational sports activities are excluded from coverage. This accident insurance is excess insurance, meaning all other valid and collectible medical insurance must be utilized prior to the consideration of this insurance. It is intended to fill in the gaps (pay for deductibles, co-pays or other eligible expenses) up to the accident policy limit. In the absence of other insurance, this insurance becomes primary. Coverage is provided at no cost to the student. It is not intended to replace insurance coverage students may already have. Students should review their own coverage. The master insurance policy issued to Ivy Tech is on file at the central administrative office. The description of the hazards insured, benefits and exclusions is controlled by the master policy. Students with questions may contact the regional Office of Student Affairs.

ALUMNI ASSOCIATION

The Ivy Tech Community College Alumni Association inspires alumni to be engaged in the life of Ivy Tech Community College and to support and advance its vision of Changing Lives, Making Indiana Great.  Membership is open to all graduates and former students who have completed six (6) credit hours at Ivy Tech Community College.  For more information, visit IvyTech.edu/alumni.

CAMPUS SAFETY AND SECURITY

Ivy Tech Community College is committed to provide safe and secure environment for the campus community.  For security information, safety improvements, and other publicly available data visit IvyTech.edu/security-safety.

Ivy Alert System

Ivy Tech students are strong encouraged to sign-up for the Ivy Alert text messaging at IvyTech.edu/alert.  Once signed up, students will be notified in the event of an emergency on campus or weather-related cancellation.  While Ivy Tech will continue to use other campus communication systems, this form of communication provides emergency alert information rapidly to a large number of college stakeholders.

Reporting Incidents

Incident reports can be filed for issues such as personal and academic conduct, care and concern maters or for information purposes.  To file and incident report, use the Incident Report system.

Clery Act (Campus Crime Statistics) Information

The Crime Awareness and Campus Security Act of 1990 (also known as the Jeanne Clery Act) requires colleges and universities to disclose an annual report highlighting crime statistics for the previous three years, safety awareness programming, student conduct information, and other information on campus crime and incidents.  A copy of the annual report can be found at ivytech.edu/security-safety.

Campus Sex Crimes Prevention Act

The federal Campus Sex Crimes Prevention Act requires state procedures to ensure that offender registration information is made available in a timely manner to law enforcement agencies with jurisdiction where institutions of higher education are located, and that it is entered into appropriate state records and data systems.  Law enforcement agency information provided by the State concerning registered sex offenders may be found at the Indiana Criminal Justice Institute website located at in.gov/cji.

CODE OF STUDENT RIGHTS AND RESPONSIBILITIES

The reputation of the College and the community depends in large part upon the behavior of its students.  Students enrolled at the College are expected to conduct themselves in a mature, dignified, and honorable manner.  Students are subject to College jurisdiction while enrolled at the College.  Equally, Ivy Tech is also committed to academic integrity in all its practices.  The College values intellectual integrity and a high standard of academic conduct.

Students at Ivy Tech are expected to uphold and follow the Code of Student Rights and Responsibilities, and all other rules applicable to conduct in class environments, including distance education courses and programs or college-sponsored activities, including off-campus clinical, field, internships, athletics, in-service experiences, activities utilizing college technology or other college approved activities.  Students are also expected to comply with all local, state, and federal laws.

The College reserves the right to take action against any student whose conduct, in the opinion of college representatives, is not in the best interests of the student, other students, or the College.  Students who are sanctioned should expect to find their sanctions enforced at all Ivy Tech campuses.  All students are expected to abide by the following college rules of conduct.  In the Code of Student Rights and Responsibilities, the term “student” is used to refer to a currently enrolled student, a group of students, a prospective student or a group of prospective students.

Students who are found responsible for violating the College’s Code of Student Rights and Responsibilities may be issued sanctions.  Possible sanctions for violations of academic integrity, academic conduct and professional behavior expectations include, but are not limited to: verbal reprimand; restitution for damages; restriction of privileges, such as access to lab facilities, library facilities, or testing center; failure for the exam, quiz, project or other assessment; failure for the course; and withdrawal from the course; dismissal from the College for one or more semesters.

Similarly, students who are found responsible for violating the College’s expectations for personal conduct, either on and off campus, may be issued sanctions that include, but are not limited to:  reprimand and warning; reflective activity, administrative withdrawal; probation; restitution; restriction of participation in a specific program; provision of a specific service; suspension and expulsion.

Just as students have responsibilities, students also have certain rights within the academic environment.  Students at Ivy Tech have the right to engage in an educational process that encourages individual learning and achievement and that also supports freedom of expression and association.  While doing so, students have the right to learn in an environment free of harassment or discrimination as outlined in the Code of Student Rights and Responsibilities.  Students also have the right to expect the College to comply with local, state, and federal laws, including those associated with due process.

View the Code of Student Rights and Responsibilities at IvyTech.edu/studentcode.

COLLEGE BOOKSTORE  

The College focuses a great deal of attention deal of attention and efforts in making sure that the correct textbooks are on the shelves or available through distance education services.  Each region maintains a Bookstore where students may buy textbooks and supplies.  Bookstores are managed by Follett Higher Education Group, the largest campus store operation in North America.  Employees are on hand to assist with selecting appropriate course materials for registered classes.  To ensure accuracy, and to expedite the process, students should bring a copy of their course schedule.  Students can determine which textbooks and course supplies are needed at IvyTech.edu/bookstore/3491.html.

Textbooks can also be purchased online for any courses offered at Ivy Tech by visiting IvyTech.edu/bookstore.  Textbooks will be shipped within 48 hours of placing the order for orders placed during business hours: Monday through Friday, 8:00 am to 5:00 pm.

Students can rent textbooks through the Rent-A-Text Program.  The Rent-A-Text program offers an average savings of 50% or more compared to the purchase price of next textbooks.  Learn more about this program at IvyTech.edu/bookstore/3494.html.

The Bookstore offers price match.  If a student finds an identical in-stock textbook for rent or purchase priced lower elsewhere, the bookstore will match it.  Learn more about this program at IvyTech.edu/bookstore.

In order to facilitate obtaining books in a timely manner, the College has made arrangements with Follett Bookstores that allow students who are eligible for Federal financial aid (Title IV) to charge textbooks and educationally related supplies to their student account.  Amounts charged are deducted from the student’s refund check.  Learn more about the types of items that can be charged at IvyTech.edu/bookstore/3659.html.

 

Semester First Day to Buy Books/Use Financial Aid at the Bookstore Last Day to Use Financial Aid at the Bookstore
Spring 2017 December 12, 2016 February 1, 2017
Summer 2017 May 1, 2017 June 7, 2017

 

CAREER DEVELOPMENT

The Career Development office at Ivy Tech Community College helps students and alumni in all stages of the career development process, from the day they are admitted to years after they graduate.  Whether students are starting, changing or advancing their careers, career development staff helps students develop a plan to reach their goals through the following student and alumni services:

  • Career exploration, advising and planning through a variety of assessments and tools
  • Professional document preparation that includes resume, cover-letters, LinkedIn profile and portfolio
  • Interview preparation
  • Networking opportunities that includes faculty, career fairs and on-campus recruiting
  • Employment research that includes job market trends, graduate survey statistics and resource guides
  • Professional development opportunities that includes soft-skill development, classroom presentations, HireIvy and other career management tools
  • Work-based experiences that include internships, externships, co-ops and much more

Locate a career development team member by visiting IvyTech.edu/career-development and selecting the appropriate campus at the bottom of the page.

Getting started on a career plan is as easy as 1, 2, 3:

Step 1.  Complete Indiana Career Explorer Assessments
Career Development staff and Academic Advising help students think about how their skills, interests, values, and personality type might translate into a major and ultimately a career.  Create an account by visiting indianacareerexplorer.com

Step 2.  Develop a Career Plan and Build Professional Skills
Career Development staff can assist in leveraging campus resources to help students research fields of interest, set up informational sessions, and expand both professional and  workforce readiness skills.

Step 3.  Set-Up a HireIvy Account
HireIvy allows Ivy Tech students and alumni to post resumes and search for job and internship opportunities.  HireIvy is a college-wide, online job board for local, regional, and statewide opportunities, but also allows students and alumni access to national and international job opportunities.  Create an account at IvyTech.edu/hireivy.

COMPLAINT PROCEDURES

The College strives to provide the best possible service to all students in every aspect of their academic career.  However, we recognize that problems sometimes occur.  Complaints Against Members of the College Faculty or Staff: When a student believes he/she has a legitimate general complaint against the college, faculty or staff, he/she should make an appointment with that individual to discuss the matter.  This process must be initiated within fourteen (14) calendar days of the incident.  The student and the college, faculty, or staff should make every effort to resolve the issue.  It is expected that most, if not all, misunderstandings can be resolved at this level. 

If the issue is not resolved the student can express his/her complaint in writing to the individual’s supervisor, if the issue is not resolved to the student’s satisfaction the student may submit his/her complaint, in writing, to the Regional Chief Student Affairs Officer or designee. 

The Regional Chief Student Affairs Officer or designee will attempt to resolve the complaint or determine a course of action, if appropriate.  If the student disagrees with the outcome of his or her complaint, then he/she may submit his/her complaint in writing to the Chancellor.  The Chancellor will review and attempt to resolve the complaint and determine the next course of action

COPYING/PRINT MANAGEMENT

Each student is provided a $5.00 credit to his/her account at the beginning of each registered term for printing and/or copying.  Once these funds have been exhausted, the student will be responsible for additional copying/printing costs.

Students can add money to their account through the Pay for Printing link on the Student Dashboard.  The money that is in a student’s account can be transferred to any other region.  In order to print, students need to save their documents and print from an Ivy Tech supported computer to the printer.

The cost for printing is:

  • Black and white copies = 5 cents per page
  • Color copies = 30 cents per page.
  • Duplex printing (double sided printing) = 7 cents for non-color copies, 45 cents for color copies.

A few campuses may have coin-operated copiers that require cash payments, and are separate from the $5.00 allowance previously mentioned.

DIRECTORY INFORMATION

Directory information is information about a student that may be released without notification to the student.  Students have an option to request that such information not be disclosed.  The items listed below are designated as directory information and may be released for any purpose at the discretion of Ivy Tech unless a request for non-disclosure is on file.

  • Name
  • Address and phone number
  • Email address
  • Dates of attendance
  • Enrollment status (full-time or part-time)
  • Previous institution(s) attended
  • Major field of study
  • Awards, honors, degrees conferred
  • Past and present participation in official recognized activities
  • Date and place of birth

Students may request the withholding of directory information by notifying the Express Enrollment Center or Registrar’s Office in writing within ten (10) calendar days from the first scheduled day of the term.  The request will be in effect until rescinded by the student.  The student should carefully consider the consequences of any decision to withhold directory information.  Regardless of the effect upon the student Ivy Tech assumes no liability for honoring a student’s request that such information be withheld.  Failure on the part of a student to request the withholding of directory information indicates the student’s approval of disclosure.

DISABILITY SUPPORT SERVICES

Reasonable accommodations for persons with disabilities will be made to ensure access to academic programs, services, and employment in accordance with section 504 and 508 of the Rehabilitation Act, the Americans with Disabilities Act of 1990, and the Americans with Disabilities Amendment Act of 2008.  College programs and facilities are designed to be accessible to students with disabilities.  Each campus has designated parking and special restroom facilities for persons with disabilities.  The College staff works with the Department of Vocational Rehabilitation and other service agencies to assist students with disabilities through available local community resources.  Reasonable accommodations may be granted based upon verification with the appropriate documentation for chronic illnesses, neurological conditions, learning disabilities, psychiatric conditions, mobility impairments or other conditions that limit one or more of life’s major activities.

It is the student’s responsibility to contact the campus Disability Support Services representative to request accommodations; any information shared will be kept confidential unless the student authorizes release and exchange of specified information.  For more information regarding disability support services, visit IvyTech.edu/dss/.

EMAIL

Students are assigned an Ivy Tech email address upon admission to the College.  The format of the e-mail address is username@ivytech.edu.  Students may access their Ivy Tech email by clicking on the “Gmail” link in MyIvy.  Most email communication from the College to the student will be through the ivytech.edu email account, so students are expected to check this frequently.  Once a student has graduated or left Ivy Tech, the email address and MyIvy account will remain active for six semesters (two years).  After that time, the email and MyIvy accounts will be disabled.

EMERGENCY CLOSING OF CAMPUSES

Severe weather conditions or other emergencies occasionally make it necessary to close a campus.  In the event of a closing, delay, weather emergency or other related emergency, Ivy Tech will notify students via text message to those that have signed up for the service.  Students are encouraged to sign up for emergency text alerts at IvyTech.edu/alert.

Information regarding closings, delays and weather emergencies will also be made available via email and announcements via MyIvy.  Students are encouraged to check these resources for the most up to date information regarding campus closings and/or delays.

HEALTH INSURANCE

The College does not offer a student health insurance plan for domestic students.  The Health Insurance Marketplace is designed to help you find health insurance coverage specific to your needs and budget through either your state or the U.S.  Department of Health and Human Services for Medicaid or Medicare programs.  Please visit HealthCare.gov for more information, including an online application for health insurance coverage and contact information for local health plan assisters.

HOUSING

Ivy Tech is a commuter college and does not operate residence halls.  However, the Office of Student Affairs may be able to respond to questions concerning housing in the community.  Ivy Tech accepts no responsibility for locating, approving, or supervising local student housing.

IDENTIFICATION (ID) CARD

As part of registration some campuses require students to obtain a student id card.  Students may be expected to show their id card for safety and security purposes or to receive College services.

NAME AND ADDRESS CHANGES

Students are encouraged to review frequently the address information on MyIvy and to make any necessary updates.  Addresses and phone numbers can be updated by clicking on the Update Address or Phone link on the MyIvy Home page.  Students may make name changes by bringing appropriate documentation to the Express Enrollment Center or Registrar’s Office.

NON-DISCRIMINATION

Students have the right to study, work, and interact in an environment that is free from discrimination in violation of law or College policy by any member of the college community.  Students are expected to respect the rights and dignity of other students, faculty, and staff.

The College will not exclude any person from participation in programs or activities on the basis of arbitrary consideration of such characteristics of as age, color, disability, ethnicity, sex, gender, gender identity, marital status, national origin, race, religion, sexual orientation, and veteran status.

A student has the right to be free from such discrimination by other students that has the effect of interfering with the student’s ability to participate in programs or activities of the college.

Students who believe they are victims of discrimination may obtain information concerning the College’s applicable policies and procedures from the Regional Chief Student Affairs Officer or designee.

PARKING

As part of registration, some campuses require students to register their motor vehicles and obtain a parking sticker.  A special permit is required to park in spaces for persons with disabilities.  Stickers are to be displayed in the vehicle while parked on campus, and students may park only in designated student parking areas.  Vehicles improperly parked in areas reserved for the disabled, visitors, or others may be towed at the expense of their owners.  Additional parking information is available at IvyTech.edu/parking.

RULES OF CONDUCT REGARDING DRUGS, ALCOHOL, TOBACCO, AND FIREARMS

Drugs

The College prohibits possession, manufacture, sale, distribution, or use of illegal drugs, any controlled substance, or drug paraphernalia on College property.  This may also include being under the influence of illegal drugs or unauthorized controlled substances.  Violations of this policy will be managed by the Student Disciplinary Procedures outlined in the Code of Student Rights and Responsibilities at IvyTech.edu/studentcode.

Alcohol

Ivy Tech prohibits public intoxication, use, or possession of alcoholic beverages on College property or at unauthorized College events off-campus or providing or possessing alcohol contrary to law.  The College may sanction a student for the unauthorized possession, use, or supplying of alcoholic beverages to others contrary to law or college policy.  Violations of this policy will be managed by the Student Disciplinary Procedures outlined in the Code of Student Rights and Responsibilities at IvyTech.edu/studentcode.

Tobacco

Ivy Tech seeks to provide students, faculty, staff, and guests with a healthy and comfortable environment and prohibits the use or sale of tobacco or smoking related products on College property.  Tobacco and smoking related products include all tobacco-derived or tobacco containing products, cigars, cigarillos, pipes, smokeless tobaccos, oral and nasal tobaccos, and any product intended to mimic tobacco products.  View the Smoking and Tobacco Use Policy at IvyTech.edu/files/9.11-Smoking-Tobacco-Use-Policy.pdf.

Firearms

Firearms and weapons are prohibited on campus and at off-campus events unless possessed by law enforcement personnel on duty.  The College may sanction a student for possession or sale/distribution of any weapon, potential weapon, or dangerous article on any College property; possession sale/distribution, or display of any firearm on College property, except in the course of an authorized activity; intentional possession of a dangerous article as a potential weapon.  Violations of this policy will be managed by the Student Disciplinary Procedures outlined in the Code of Student Rights and Responsibilities at IvyTech.edu/studentcode.

STUDENT LIFE

The College offers a variety of opportunities for students to become involved on campus and in their communities.  Student Life is committed to providing a student-centered environment that fosters intentional individual development through activities, programs, and events ensuring students’ academic success.  It is the goal of Student Life to increase student engagement, satisfaction, retention, and graduation rates in a climate that fosters student learning.

Student Governance
The Student Government Association (SGA) is the representative governing body of the students and serves as the voice of the students to the College administration.  SGA representatives are elected or selected according to the by-laws of each regional SGA constitution and serve as stated in those bylaws.  The SGA President in each region serves on the College Presidents’ Council and meets several times throughout the year.

Events and Activities
The Student Life officer in partnership with the Campus Activities Board provide a diverse array of social, cultural, and educational programming to meet the needs and interests of the student body and to encourage personal development.  Contact the Student Life Office in your region to learn more about programming or log on to IvyLife through MyIvy to obtain a detailed list of events and activities.

Student Organizations
Ivy Tech offers many ways for students to be involved on campus and in the community.  One of the best ways to get involved and to gain leadership skills is by joining one of the many student organizations.  There are more than 250 student organizations college-wide.  These organizations include governance groups, professional and technical societies, performing arts groups, recreational and sports clubs, student newspapers, and a number of special interest groups.

If the College does not offer what you are looking for, you can even create your own club.  To begin this process, contact the regional Student Life Office.

Service Engagement
Ivy Tech students are committed to helping others.  Involvement in service is an important aspect of becoming a well-rounded citizen.  Service opportunities are available through classroom activities, involvement in student organizations, or through regional and College-wide events like Ivy Tech Days of Service.  Check with the Student Life Office in your region to learn more about service engagement opportunities.

Leadership Development
There are many opportunities, both in and out of the classroom, for students to develop their leadership knowledge, skills, and abilities.  One way is through participation in the College’s leadership development programs and events.  The College sponsors the Student Leadership Academy each year.  This formal leadership development experience is designed to help students better understand the roles of leaders and the leadership potential that exists within us all.  The College also hosts an annual state-wide Student Leadership Conference.  Another way to develop and practice leadership skills is by joining one of the many student organizations that exist at the College.

Recreation and Wellness
The College recognizes the benefits of activities and services that contribute to students’ physical fitness and overall wellness.  These activities could include, but are not limited to, club sports, intramural sports, recreation tournaments, fitness and wellness classes, and wellness fairs.

To learn more about Student Life and how to get involved on your campus contact your regional Student Life Office.

VETERANS SERVICES

Ivy Tech Community College is dedicated to providing military members, veterans and their families the support they need to transition from military service to a college education.  We commit ourselves to helping students build a solid foundation for their future through a veteran-friendly campus environment.  The Veteran Services Office is a comprehensive resource available to answer questions, certify enrollments and assist with academic progress monitoring while focusing on the unique needs of our military community all within a framework of quality customer service in a timely manner.

Students using VA Educational Benefits at Ivy Tech are expected to submit a Veterans Request for Enrollment Certification form each semester they wish to use their benefits IvyTech.edu/files/veterans-enrollment-form.pdf.  In addition, they need to be aware of the requirements for their particular benefits and timely notify their campus Veteran Services Office (VSO) and/or the VA of any changes that may affect benefits during the semester.

The following items are the responsibility of the student:

  • Apply for benefits with the VA
  • Turn in Request for Certification form each term
  • Communicate with Advisors and the Veteran Services office at Ivy Tech
  • Notify the Veteran Services office of course changes
  • Possible repayment of benefits back to the VA for classes not properly withdrawn from or completed.
  • Certify enrollment with VA monthly if needed
  • Submit military/college transcripts for evaluation
  • Seek academic assistance when needed

More detailed information regarding Veteran Educational Benefits and campus VSO contact information can be found on the Ivy Tech website at web IvyTech.edu/veteran-services/.  Additional external resources that may be beneficial to veteran students can be found at IvyTech.edu/veteran-services/3467.html.

Students who are interested in earning additional credit for their military training beyond what is provided on the Military Crosswalk IvyTech.edu/files/Military-Crosswalk.pdf should contact their campus PLA Coordinator.

VOTER REGISTRATION

Students are strongly encouraged to exercise their right to vote.  In order to vote in national, state, and local elections one must be a registered voter at the person’s current address.  Students can register to vote, update voter registration information, request an absentee ballot, and sign-up to receive email and/or text reminders about their voting location and upcoming local, state, and federal elections using TurboVote at ivytech.turbovote.org.

Forms can also be downloaded from the Indiana Secretary of State’s office at in.gov/sos/elections/2403.htm.  A Spanish-language version is also available.