As a parent or guardian of a college student, you may not realize that you do not automatically have access to your student’s information such as grades, financial information, and other information that is unique to the student and is not considered “directory information” such as a student’s email address, mailing address, and phone number.

Under the Family Educational Rights and Privacy Act (FERPA), students have the right to privacy of their educational records if they are over the age of 18 or if they attend a school beyond high school level.

Students and families are encouraged to become familiar with FERPA as it relates to Ivy Tech Community College.

Your student may grant parents and other parties access to their educational records by submitting a Request for Release of Information form. 

Request Release of Information

Family Educational Rights - Privacy Act (FERPA)

  • Ivy Tech maintains an educational record for each student who is or has been enrolled at Ivy Tech. In accordance with the Family Educational Rights and Privacy Act of 1974, as amended, the following student rights are covered by the act and afforded to all students at Ivy Tech:

    1. The right to inspect and review information contained in the student's educational records.
    2. The right to challenge the contents of the student's educational records.
    3. The right to a hearing if the outcome of the challenge is unsatisfactory.
    4. The right to submit an explanatory statement for inclusion in the educational record if the outcome of the hearing is unsatisfactory.
    5. The right to prevent disclosure, with certain exceptions, of personally identifiable information.
    6. The right to secure a copy of the institutional policy.
    7. The right to file complaints with the Department of Education concerning alleged failures by Ivy Tech to comply with the provisions of the act. The name and address of the office that administers FERPA is: 1 Family Policy Compliance Office, U.S. Department of Education, 400 Maryland Avenue, SW, Washington, DC 20202-4605.

    Each of these rights, with any limitations or exceptions, is explained in the Academic Support and Operations Manual, a copy of which may be obtained in the Office of Student Affairs or the library.

    At the College's discretion directory information may be provided in accordance with the provisions of the act without the written consent of the student unless the student requests in writing that such information not be disclosed (see below). The items listed below are designated as directory information and may be released for any purpose at the discretion of Ivy Tech unless a request for non-disclosure is on file.

    1. Name, address, C-Number, e-mail address, telephone number, dates of attendance, enrollment status.
    2. Previous institution(s) attended, major field of study, awards, honors, degree conferred.
    3. Past and present participation in officially recognized activities, date and place of birth.

    Students may request the withholding of directory information by notifying the Registrar's Office in writing within ten (10) calendar days from the first scheduled day of the term. The request will be in effect until rescinded by the student. The student should carefully consider the consequences of any decision to withhold directory information. Regardless of the effect upon the student Ivy Tech assumes no liability for honoring a student's request that such information be withheld. Failure on the part of a student to request the withholding of directory information indicates the student's approval of disclosure.

    In addition, student records are held in security by the College. Transcripts on file with the College from high schools and other institutions of higher education cannot be released by Ivy Tech. A student needing a transcript from high school or another college should request it directly from that institution. The Registrar's Office will assist students wishing to see and review their academic records and student files. Any questions concerning the student's rights and responsibilities under the Family Educational Rights and Privacy Act should be referred to the Office of the Registrar.

  • Ivy Tech reserves the right, as allowed under the Federal Educational Rights and Privacy Act of 1974, to disclose educational records or components thereof without written consent to parents of dependent students as defined according to the Internal Revenue Code of 1954, Section 152 (as amended). A certified copy of the parent's most recent federal income tax form establishing the student's dependency status shall be required before any educational records or components thereof will be released to the parent of any student.  Ivy Tech may also disclose educational records without consent to the following parties or under the following conditions, among others:

    1. School officials with a legitimate educational interest
    2. Other schools to which a student is transferring or where the student is already enrolled, as long as the disclosure is for purposes related to the student's enrollment or transfer
    3. Specified officials for audit or evaluation purposes
    4. Appropriate parties in connection with financial aid to a student
    5. Organizations conducting certain studies for or on behalf of the school
    6. Accrediting organizations
    7. To comply with a judicial order or lawfully issued subpoena
    8. Appropriate officials in cases of health and safety emergencies
    9. State and local authorities, within a juvenile justice system, pursuant to specific State law
  • When your child was in elementary and high school, FERPA gave you and your child rights to access and control your child's educational records. Now that your child is in college, these same laws transfer ownership of the records directly to the student.

    According to FERPA, college students are considered responsible adults and are allowed to determine who will receive information about them. While parents understandably have an interest in a student's academic progress, they are not automatically granted access to a student's records without written consent of the student. Parents are encouraged to consult with the student if academic information is needed. Your child may give permission for parents or anyone else to obtain information about his/her records completing a Student Waiver form at the Office of the Registrar.

    Ivy Tech Community College does not provide private information or restricted public information (even with consent) over the phone or by e-mail. Photo ID must be shown in order to obtain information about your child's record when there is a consent form on file.

    How can I get a copy of my student's grades?

    The only way for you to receive information about your child's grades, financial statement, or other student information is for him/her to provide it to you. Students can look information up online, print it off, and give or e-mail a copy to their parents. Student records are available on their MyIvy account.

    If I'm paying for my child's education, why can't I get a copy of his records?

    College policy does not include an exception permitting disclosures to parents of financially dependent students. Regardless of a student's age or financial status, the policy does not provide parents an automatic right of access to information. Rather, information may be shared with parents only with the student's consent, in a health or safety emergency, of if the parent can show proof that the child is carried as a dependent on the federal tax return as defined by Section 152 of the Internal Revenue Code of 1954.

    Will I be contacted if my student is sick or hurt? What if my child is in academic trouble, or facing disciplinary action?

    In most cases, the College will not contact you or provide medical, academic, or disciplinary information without your child's permission. In the case of an extreme emergency, where the health of your son or daughter is in serious jeopardy, or if there is a concern that he/she poses a threat to him or herself or to someone else, the College may contact you. As a general guideline, if your child is able to communicate about the situation, it is up to him/her to decide whether and how to discuss the issues.

    Isn't there a FERPA provision that colleges and universities can contact parents if a student violates alcohol or drug policies?

    FERPA regulations allow, but do not require, higher education institutions to provide notice to parents when a student violates federal, state or local laws related to alcohol or drugs. This information may only be shared with consent, in a health or safety emergency or pursuant to another FERPA exception.

    Where can I find out more about FERPA?

    The U.S. Department of Education is responsible for overseeing FERPA. Information can be found on their website.

Find Local Registrar/Transcripts Contact Info

Don't see a nearby Registrar/Transcripts location? Call 1-888-489-5463 and we'll get you started.

Monday–Friday, 8 a.m. to 5 p.m. ET

765-643-7133
askanderson@ivytech.edu

Records 

Jasmine Hamilton 

jhamilto@ivytech.edu

812-900-4870 or 812-900-4641
columbus-registrar@ivytech.edu

Batesville Registrar
1 Ivy Tech Drive
Batesville, IN 47006

Fax: 812-376-7639

Monday–Thursday, 8 a.m. to 5 p.m. ET
Friday, 9 a.m. to 4 p.m. ET

812-330-6161
bl-registrar@ivytech.edu

Monday–Friday, 8 a.m. to 5 p.m. ET

812-900-4870 or 812-900-4641
columbus-registrar@ivytech.edu

Columbus Registrar Office
4475 Central Avenue
Columbus, IN 47203-1868

Fax Number: 812-376-7639

 

Please contact Registrar/Transcripts at our full-service campus located in Richmond.

Please contact Registrar/Transcripts at our full-service campus located in Lafayette.

Monday–Friday, 9 a.m. to 4 p.m. CT

219-392-3600
asklakecounty@ivytech.edu

Please note that Registrar Services for Lake County at Crown Point are provided at the Gary location.

Monday–Friday, 9 a.m. to 4 p.m. CT

219-392-3600
asklakecounty@ivytech.edu

Please note that Registrar Services for Lake County at Crown Point are provided at the Gary location.

Monday–Thursday, 9 a.m. to 6 p.m. ET
Friday, 9 a.m. to 5 p.m. ET

574-830-0375
sberegistrar@ivytech.edu

Elkhart Registrar Office
22531 County Road 18
Goshen, IN 46528

Enrollment Services/Student Affairs Hours: Effective January 2024:
Mondays and Tuesdays: 8 a.m. – 6 p.m.
Wednesday and Thursdays: 8 a.m. - 5 p.m.
Fridays: 9 a.m. - 5 p.m.
First week of classes in January and August: 7:30 a.m. – 6 p.m.

812-429-1434
evansville-registrar@ivytech.edu

Evansville Registrar Office
3501 N First Avenue
Evansville, IN 47710

Fax: 812-429-0591

Monday–Thursday, 8 a.m. to 5 p.m. ET
Friday, 9 a.m. to 4 p.m. ET

260-480-4235
ajohnston18@ivytech.edu

Fort Wayne Registar
3800 N. Anthony Blvd.
Fort Wayne, IN 46835

Fax: 260-480-2088

Please contact Registrar/Transcripts at our full-service campus located in Lafayette.

Please contact Registrar/Transcripts at our full-service campus located in Columbus.

Monday–Friday, 8 a.m. to 4 p.m. CT

219-392-3600
asklakecounty@ivytech.edu

Monday–Friday | 8 a.m.-4:45 p.m. ET

765-653-7410
jcarroll97@ivytech.edu

Registrar
915 S Zinc Mill Road
Greencastle, IN 46135

Transcripts: transcripts@ivytech.edu

Virtual On-Demand Service:
Video | Voice | Chat
Monday–Friday | 8 a.m. to 4:45 p.m. ET
Enter Zoom Room →

Please contact Registrar/Transcripts at our full-service campus located in Columbus.

Monday, 8:30 a.m. to 5 p.m. ET
Tuesday, 8:30 a.m. to 6 p.m. ET
Wednesday, 8:30 a.m. to 5 p.m. ET
Thursday, 8:30 a.m. to 5 p.m. ET
Friday, 9 a.m. to 4:30 p.m. ET

317-921-4300
HamiltonCounty-Registrar@ivytech.edu

Hamilton County Registrar
300 N. 17th Street
Noblesville, IN 46060

Monday – Friday, 9 a.m. to 5 p.m. ET

1-888-489-5463

Indianapolis Registrar
50 W. Fall Creek Parkway N.
Indianapolis, IN 46208

Monday–Friday, 8 a.m. to 5 p.m. ET

765-252-5475

Kokomo Registrar
1815 E Morgan Street
Kokomo, IN 46901

Janice Hulet, Registrar
765-252-5475
jhulet@ivytech.edu

Carolyn Weaver, Records Clerk
765-252-5477
cweaver@ivytech.edu

Monday, Wednesday & Thursday, 8 a.m. to 5 p.m. ET
Tuesday, 8 a.m. to 6 p.m. ET
Friday, 9 a.m. to 5 p.m. ET

765-269-5335
Lafayette-registrar@ivytech.edu

Lafayette Registrar
3101 S Creasy Lane Ivy Hall 1233
Lafayette, IN 47905

Academic Offices
Monday, Tuesday, Thursday & Friday, 8 a.m. to 5 p.m. ET
Wednesday, 8 a.m. to 6 p.m. ET

Lake County has 3 full-service locations. Select a location below to see contact information for their Registrar/Transcripts department.

Monday–Friday, 8:30 a.m. to 4:30 p.m. ET

1-888-489-5463

Lawrence Registrar
9301 East 59th Street
Indianapolis, IN 46216

Monday–Friday, 8 a.m. to 5 p.m. ET

812-900-4870 or 812-900-4641
columbus-registrar@ivytech.edu

Lawrenceburg Registrar
50 Walnut Street
Lawrenceburg, IN 47025

Fax: 812-376-7639

Monday–Friday, 8 a.m. to 5 p.m. ET

765-252-5475

Logansport Registrar
1 Ivy Tech Way
Logansport, IN 46947

Janice Hulet, Registrar
765-252-5475
jhulet@ivytech.edu

Carolyn Weaver, Records Clerk
765-252-5477
cweaver@ivytech.edu

Monday–Friday, 8 a.m. to 4 p.m. ET

812-265-2580, ext. 4100

Fax
812-265-4028

Registrar Team
Jonah Hill, Students Services Coordinator
jhill234@ivytech.edu
812-265-2580

Ben Westrick, Assistant Registrar
columbus-registrar@ivytech.edu
812-900-4870

Corrie McGuckin, Registrar
columbus-registrar@ivytech.edu
812-900-4641

Monday, Tuesday, and Friday, 8 a.m. to 5 p.m.
Wednesday and Thursday, 9 a.m. to 5 p.m.

765-651-3100, ext. 3304
marion-records@ivytech.edu

Marion Registrar
261 Commerce Drive
Marion, IN 46953

Zoom Video Call
Email marion-records@ivytech.edu to schedule.

Monday–Friday, 8 a.m. to 5 p.m. ET

765-289-2291 ext. 4010
jhamblin@ivytech.edu

Muncie Registrar
125 S High Street, Ball Building, 2nd Floor
Muncie, IN 47304

Fax: 765-282-2414

Monday–Friday, 8 a.m. to 5 p.m. ET

765-599-2613, ext 4013
jhamblin@ivytech.edu

New Castle Registrar
3325 IN-3
New Castle, IN 47362

Fax: 765-282-2414

Please contact Registrar/Transcripts at our full-service campus located in Columbus.

Please contact Registrar/Transcripts at our full-service campus located in Sellersburg.

Please contact Registrar/Transcripts at our full-service campus located in Kokomo.

Monday–Friday, 8 a.m. to 5 p.m. ET

765-966-2656, ext. 1225

Fax: 765-962-3775

Please contact Registrar/Transcripts at our full-service campus located in Richmond.

Please contact Registrar/Transcripts at our full-service campus located in Sellersburg.

Monday, Wednesday, Thursday, 8 a.m. to 5 p.m. ET
Tuesday, 8 a.m. to 6 p.m. ET
Friday, 7:30 a.m. to 4 p.m. ET

812-246-3301, ext. 4372
sl-registrar@ivytech.edu

Sellersburg Registrar Office
8204 Highway 311, Pfau Hall, A2
Sellersburg, IN 47172

Fax: 812-248-2704

Please contact Registrar/Transcripts at our full-service campus located in Columbus.

Please contact Registrar/Transcripts at our full-service campus located in Columbus.

Monday–Thursday, 8 a.m. to 6 p.m. ET
Friday, 9 a.m. to 5 p.m. ET

574-289-7001x4451
sberegistrar@ivytech.edu

South BendRegistrar Office
220 Dean Johnson Blvd.
South Bend, IN 46601

Please contact Registrar/Transcripts at our full-service campus located in Evansville.

Monday–Friday, 8 a.m. to 4:45 p.m. ET

812-298-2484
jcarroll97@ivytech.edu

Terre Haute Registrar
8000 S Education Drive
Terre Haute, IN 47802

Transcripts: transcripts@ivytech.edu

Virtual On-Demand Service:
Video | Voice | Chat
Monday–Friday | 8 a.m. to 4:45 p.m. ET
Enter Zoom Room →

Monday - Friday: 8 a.m. - 5 p.m

(219) 476-4745
valparaiso-mcregistrar@ivytech.edu

Ryan J Segally
Registrar
rsegally1@ivytech.edu

260-480-4255
ajohnston18@ivytech.edu

Warsaw Registrar
2545 Silveus Crossing
Warsaw, IN 46582