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The reputation of the college and the college community depends in large part upon the behavior and academic achievement of its students. This policy provides a guide for students enrolled at the college and to assist faculty and staff in understanding College expectations for students and student rights. Students are expected to conduct themselves in a mature, dignified, and honorable manner. The Code of Student Rights and Responsibilities outlines the expectations for student conduct. College staff and faculty shall follow the judicial procedures as outlined in the Code of Student Rights and Responsibilities.
Ivy Tech Community College recognizes its responsibility to support and uphold the basic freedoms and citizenship rights of all students.
In the Code of Student Rights and Responsibilities, the term “student” is used to refer to Individuals pursuing credit course-work, taking non-credit classes and training programs, and individuals who have submitted an application for these offerings. In addition, the term student may also be applied to a group of individuals and a recognized student organization and all participants. Furthermore, a student who discontinues enrollment after allegedly violating the Code of Student Rights and Responsibilities shall be considered a student for the purposes of the conduct proceedings until such matter is resolved.
Within the context of the entire educational setting this includes experiences both inside and outside the classroom. All students have the following rights:
The classrooms, laboratories, libraries, studios, and other spaces are the essential learning environments of the College, and the freedom to learn in these environments should be promoted and encouraged by the College’s faculty and staff. The following statements have been developed in support of students’ rights in all learning environments within the College. Students shall have the right to:
Ivy Tech Community College is committed to providing an educational environment, as well as other benefits, programs, and activities that are free from discrimination. To ensure compliance with federal and state civil rights laws and regulations, and to affirm its commitment to promoting the goals of fairness and equity in all aspects of the educational program or activity, Ivy Tech has developed internal policies and procedures that provide a prompt, fair and impartial process for those involved in an allegation of discrimination on the basis of protected class status, and for allegations of retaliation. Ivy Tech values and upholds the equal dignity of all members of its community and strives to balance the rights of the parties in the grievance process during what is often a difficult time for all those involved.
Students have the right to study, work, and interact in an environment that is free from discrimination in violation of law or College policy by any member of the College community. Students at Ivy Tech are expected to respect the rights and dignity of other students, faculty, staff, and Ivy Tech visitors.
The College will not exclude any person from participation in its programs or activities on the basis of arbitrary considerations of such characteristics as race, religion, color, sex, ethnicity, national origin, physical or mental disability, age, marital status, sexual orientation, gender identity, gender expression, or veteran or military status
A student has the right to be free from such discrimination by other students who have the effect of interfering with the student’s ability to participate in programs or activities of the College.
Students who believe they are victims of discrimination may obtain information concerning the College’s Student Equal Opportunity, Harassment, and Nondiscrimination Policy and Procedures (ASOM 9.2) and contact the Campus Student Affairs Officer or Campus Title IX Coordinator.
A student has a right to be free from harassment in any building or at any location on any College property or that occurs in a building or on property that is not College property if the harassment arises from College activities that are being conducted off the College campus or if the harassment undermines the security of the College community or the integrity of the education process or poses a serious threat.
Sometimes discrimination takes the form of harassment. Discriminatory harassment is defined as conduct that targets an individual based upon race, religion, sex, ethnicity, national origin, physical or mental disability, age, marital status, sexual orientation, gender identity, gender expression, or veteran or military status and that adversely affects a term or condition of an individual’s education, or participation in a College activity; or has the purpose or effect of unreasonably creating an intimidating, hostile, or offensive environment for academic pursuits, housing, or participation in College activities.
Sexual Harassment is s specific form of discriminatory harassment and is an unlawful discriminatory practice. Acts of sexual harassment may be committed by any person upon any other person, regardless of the sex, sexual orientation, and or gender identify of those involved. Sexual Harassment as an umbrella category, and includes the offenses of quip pro quo, sexual harassment, sexual assault (forcible and non-forcible), domestic violence, dating violence, and stalking.
Detailed definitions of the various forms of sexual harassment can be viewed in the College’s Student Equal Opportunity, Harassment, and Non-Discrimination Policy and Procedures (ASOM 9.2).
Ivy Tech maintains an educational record for each student who is or has been enrolled at Ivy Tech.
In accordance with the Family Educational Rights and Privacy Act (FERPA) of 1974, as amended, the following student rights are covered by the act and afforded to all students at Ivy Tech:
At the College’s discretion, directory information may be provided in accordance with the provisions of the act without the written consent of the student unless the student requests in writing that such information not be disclosed. The items listed below are designated as directory information and may be released for any purpose at the discretion of Ivy Tech unless a request for non-disclosure is on file:
Students may request the withholding of directory information by notifying the Registrar’s Office in writing (link to form). The request will be in effect until rescinded by the student. The student should carefully consider the consequences of any decision to withhold directory information. Regardless of the effect upon the student, Ivy Tech assumes no liability for honoring a student’s request that such information be withheld. Failure on the part of a student to request the withholding of directory information indicates the student’s approval of disclosure.
In addition, student records are held in security by the College. Transcripts on file with the College from high school and other institutions of higher education cannot be released by Ivy Tech. A student needing a transcript from high school or another College should request it directly from that institution. The Office of the Registrar will assist students wishing to see and review their academic record and student files. Any questions concerning the student’s rights and responsibilities under the Family Educational Rights and Privacy Act should be referred to the Office of the Registrar.
The 1990 Federal Student Right to Know Act requires colleges and universities to report to prospective and current students the persistence and graduation rates of full-time technical certificate and degree-seeking students. The graduation rate is based upon program completion within 150 percent of time usually required for a full-time student. For technical certificate students, this is the number of full-time students graduating in three semesters. For associate degree students, this is the number of full-time students graduating in six semesters. Further information is available at the Ivy Tech Community College Office of Institutional Research or visit ivytech.edu/institutionalresearch under the “Graduate Rates” section for further information.
Students are free to form, join, and participate in groups or organizations that promote student interests, including, but not limited to, groups or organizations that are organized for intellectual, religious, social, economic, political, recreational, or cultural purposes.
In accordance with the state and federal constitutions and College policy, the College recognizes the rights of all students to engage in discussions, to express thoughts and opinions, and to assemble, speak, write, publish, or invite speakers on any subject without College interference or fear of College disciplinary action.
Students may engage in peaceful and orderly protests, demonstrations, and picketing that do not disrupt functions of the College, subject to appropriate regulation concerning time, place, and manner. Demonstrations are a legitimate mode of expression, whether politically motivated or directed against the College administration, and will not be prohibited. Demonstrators, however, have no right to deprive others of the opportunity to speak or be heard, take hostages, physically obstruct the movement of others, or otherwise substantially disrupt educational or institutional processes in a way that interferes with the safety or freedom of others. Students may be subject to disciplinary action when their actions cause, or are likely to cause, substantial disruption or interference with the regular and essential operation of the College.
As constituents of the academic community, Ivy Tech students shall be free, individually and collectively, to express their views on issues of institutional policy and procedures which shall include the examination and discussion of issues of interest to them and expression of opinions both publicly and privately. They shall be free to invite and to hear persons of their choosing and to support causes, so long as such persons and means do not substantially disrupt the regular and essential operations of the College.
Students who publish student publications under College auspices have the right to be free of College censorship. Student editors and managers may be suspended or removed from their positions only for proper cause and by appropriate proceedings conducted by the organization responsible for the appointment of such editors and managers.
Ivy Tech requires a student organization to register with the College. Student groups and organizations must comply with all federal, state and local laws, as well as College policies. A student or student organization may be authorized to use College facilities for co-curricular or extracurricular activities, subject to the procedures established by the College.
Students have the right to learn to the fullest of their abilities. College policy outlining accommodations for admitted students is viewable in the Academic Support Operations Manual (ASOM) Policy 5.3
Reasonable accommodations for persons with disabilities will be made to ensure access to academic programs, services, and employment in accordance with section 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act of 1990 and the Americans with Disabilities Amendment Act based upon the policies and procedures established by the College. To help ensure services can be provided in a timely manner, students should contact the office in advance.
Students have the right to file a complaint if they believe any of their rights, as defined in Code of Student Rights and Responsibilities, have been violated by a member of the College community. A student may file a complaint regarding another student, staff or faculty member, or a non-community member via the Incident Report Form available in MyIvy, by contacting Security or contacting the Campus Student Affairs Officer or designee.
A student making a complaint under the provisions of this Code should expect that the College will make a good faith attempt to determine the validity of the complaint. College process and rights of parties involved in a discrimination or discriminatory or sexual harassment are available in the Student Equal Opportunity, Harassment, and Nondiscrimination Policy and Procedures (ASOM 9.2)
Summary of Rights of the victim and accused include:
A student’s rights and responsibilities as an employee of the College are governed by the policies of the work unit and by the applicable personnel policies of Ivy Tech. A student-employee who has an employment related complaint should bring the matter to the attention of the immediate supervisor. If a student-employee is not satisfied with the resolution from the immediate supervisor, or if the complaint is with the student-employee’s supervisor, the student-employee should contact the Office of Human Resources. Employment complaints based on discrimination or sexual harassment must be submitted to the Office of Human Resources. All personnel policies are available on the Ivy Tech website.
A student’s rights to intellectual property are governed by college policy (ASOM 9.4) The College encourages and supports students who produce intellectual property directly related to course assignments. Course-related activities may be carried out with access to College facilities and equipment provided appropriate channels and guidelines are followed. Students shall adhere to the laws governing the use of copyrighted materials. Students shall have sole ownership and equity rights to property they produce for course assignments. If the display of student work online during a course is done on a password protected web site and follows the same guidelines as the sharing of student work in the face-to-face class does, no written permission from the student is necessary. However, if the College wishes to continue displaying a student's work online beyond the semester in which the student is enrolled in the course, written permission should be obtained. If the student creates a work while performing in an employment relationship with the College for the development of the materials in question, ownership resides with the College. If a work is developed by a student specifically as part of a College employee's formal project, including research and scholarly publications, institution or sponsored project, ownership will reside with the faculty or staff who created the work or the College, to be determined using the provisions outlined above.
Just as students have rights, they also have responsibilities. Ivy Tech Community College recognizes its responsibility to support and uphold the basic freedoms and citizenship rights of all students. Students are expected to be responsible for the following:
Academic misconduct is defined as any activity that undermines the academic integrity of the institution. Faculty and College staff members are responsible for maintaining the academic integrity of the institution. Academic integrity is expected of all students. Faculty and the College may sanction a student for academic integrity violations and misconduct.
Ivy Tech recognizes academic integrity as a fundamental principle of collegiate life. The credibility of the College’s educational programs rests upon the foundation of student learning and integrity. Students who misrepresent their academic work violate the rights of their fellow students and undermine the faculty member’s authority and ability to assess learning.
Faculty members are also responsible for determining appropriate and professional behavior connected with academic course work associated with clinical, field, or internship experiences off College property. Further, some academic programs have additional student responsibilities associated with them that may be based upon accreditation standards and professional standards, as well as compliance with federal and state laws.
The College, therefore, views any act of academic dishonesty or unprofessional behavior as a serious offense requiring disciplinary measures, including failure for the exam or specific course work, course failure, removal from an academic program, suspension, and expulsion from the College. In addition, an act of academic dishonesty/misconduct may have unforeseen effects and lead to a formal process outside the College.
Violations of academic integrity and professional behavior include, but are not limited to, the following acts:
The College may impose sanctions on students for the following acts of personal misconduct that occur on College property or off campus if the acts arise from College activities that are being conducted off the College’s campuses, or if the misconduct undermines the security of the College community.
Unacceptable behavior includes:
Ivy Tech disciplinary procedures will be used to determine responsibility for violations of the Code of Student Rights and Responsibilities and determine the appropriate consequences for violations of policy. The College’s disciplinary procedures are separate and distinct from any formal legal proceedings.
The procedures for imposing academic and disciplinary sanctions are designed to provide students with due process, procedural fairness, and developmental growth opportunities; to ensure equal protection for all students; and to provide for the imposition of similar sanctions for similar acts of misconduct. At the same time, the procedures reflect the need to be concerned about the individual student involved in a particular case. The procedures, therefore, provide that the imposition of disciplinary sanctions must also be based upon a consideration of all circumstances in a particular case, including a student’s prior record of misconduct, if any. For the purposes of this Code, calendar days are based upon the College’s academic calendar. Therefore, calendar days will be counted during active academic terms. Calendar days in-between academic terms will not be counted due to limited faculty/staff/student availability during break periods. The timelines established within this Code outlines the maximum time frames for each step. Any claims regarding discrimination or harassment, based on a protected status, including sexual misconduct should follow the guidelines for reporting timelines set forth in the Student Equal Opportunity, Harassment, and Nondiscrimination Policy and Procedures (ASOM 9.2).
The College’s ability to proceed with substantive determinations and actions in a particular case shall not be impaired by minor deviations from these procedures that do not have the effect of preventing a student from responding fully to a charge of misconduct.
Retaliation is prohibited. Protections against retaliation are critical to reducing the prevalence of misconduct within the College community. Retaliation against anyone who has reported an incident of misconduct, provided information, or participated in procedures or an investigation into a report of misconduct, is prohibited by the College and will not be tolerated. Acts of retaliation may include intimidation, threats, and/or harassment, whether physical or communicated verbally or via written communication (including the use of e-mails, texts and social media), as well as adverse changes in work or academic environments or other adverse actions or threats. The College will take steps to prevent retaliation, and will impose sanctions on anyone or any group who is found to have engaged in retaliation in violation of this policy. Concerns about potential retaliation in connection with a report of misconduct should be reported to the Campus Student Affairs Officer or designee.
This Code governs activities on all campuses of Ivy Tech Community College. The procedures described below are intended to be used only for determining whether violations of the Code occurred. The student rights and responsibilities described in the Code are specific to academic misconduct, computer/technology misconduct, and personal misconduct on or off College property, and should not be used for general complaints, grade appeals, or other students/faculty/staff concerns.
The academic misconduct procedures address two key issues: (1) whether misconduct has occurred, and if so, (2) what sanctions are appropriate.
As set out more fully below, various people and offices play specific roles in resolving these two issues. Whether misconduct has occurred in a particular course, and if so, whether a particular academic sanction (failing grade, repeating an assignment, etc.) is an appropriate response to a finding of misconduct in the course. When alleged violation(s) of academic policy occurs in a distance education course, the student’s home campus will determine whether a violation of College policy occurred and will also determine the outcomes, including sanctions, as outlined in this Code.
When an academic misconduct charge does not involve a particular course in which the student is enrolled, the Campus Academic Officer or designee substitutes for the faculty member in the following process. When a student commits an act of academic misconduct related to a course in which the student is enrolled and also commits a separate but simultaneous act of academic misconduct unrelated to that course and/or act of personal misconduct, the faculty member involved with the Campus Student Affairs Office or designee may handle the matters jointly or separately.
The procedures for handling students who are suspected of violations of academic integrity are as follows:
Disciplinary proceedings for acts of personal misconduct are governed by the following procedures.
Disciplinary Proceedings for an act of personal misconduct that is committed simultaneously with an act of academic misconduct are governed by the following procedures unless the Campus Student Affairs Officer or designee, and the faculty member involved agree otherwise.
Disciplinary reviews are initiated when a report of misconduct is received by the Campus Student Affairs Officer or designee. Any person may make a report that a student has committed an act of personal misconduct. The report must be submitted via the Incident Report Form available in MyIvy, by contacting Security, or through the Campus Student Affairs Officer or designee for additional support. Reports of harassment and discrimination based on protected class, including sexual misconduct will be addressed following the guidelines set forth in the Student Equal Opportunity, Harassment, and Nondiscrimination Policy (ASOM 9.2).
The Campus Student Affairs Officer or designee may designate representatives to conduct fact-finding investigations, to serve as conduct hearing officers, and to recommend disciplinary action. After reviewing a report, the Campus Student Affairs Officer or designee has the discretion to decide whether disciplinary proceedings should be instituted.
The Campus Student Affairs Officer or designee shall review the incident report and conduct fact finding to determine if information in the incident report is valid and what, if any, violations of the Code may have occurred. This may include, but is not limited to conducting interviews and meetings with those involved or who may have pertinent information.
During the meeting, the alleged may choose to accept or deny responsibility for violating the College’s policies regarding personal misconduct. In the event the student accepts responsibility for the alleged violation, the student waives the right to appeal the finding of responsibility. Should the student deny responsibility for the alleged violation, the Campus Student Affairs Officer or designee will determine, based upon preponderance of the evidence, whether the accused student violated College policy.
Should a student fail to attend the judicial conference in the timeframe specified, a judicial conference shall be conducted in absentia (in their absence).
If an individual’s actions are deemed to be harmful, disruptive, threatening, or otherwise presents a risk to the safety or property of the College, a trespass warning may be issued by Public Safety and Emergency Preparedness (PSEP). The warning may be issued by a sworn police officer, a member of the security staff, or any other member of the public safety team. The process governing trespass warnings and removal of a subject from College property is governed by the PSEP Trespass Warning policy.
The College, while mindful of its obligations under Title IX and other local, state and federal rules, regulations and laws to prevent, investigate and when appropriate sanction sexual misconduct, is also mindful of the rights of all students, especially those accused of wrongdoing, to due process. The College’s Student Equal Opportunity, Harassment, and Nondiscrimination Policy and Procedures (ASOM 9.2) outlines the investigative process and the appeal process available for complaints involving sexual misconduct. The Student Equal Opportunity, Harassment, and Nondiscrimination Policy and Procedures (ASOM) Policy 9.2 can be found here.
Contained within this code, including direct passages, is language from Indiana University’s Code of Student Rights and Responsibilities and is used with the expressed permission of the Indiana University Board of Trustees.
Ivy Tech Community College is accredited by The Higher Learning, hlcommission.org
The Higher Learning Commission
230 S. LaSalle Street, Suite 7-500
Chicago, IL 60604
(800) 621-7400 or (312) 263-0456
Fax: (312) 263-7462
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