To remain in good financial aid standing at the College and retain eligibility for Title IV financial aid, students must maintain a minimum grade point average (GPA), complete the courses in which they enroll, and complete their program of study within a reasonable period of time. All students taking courses for credit will have financial aid SAP status evaluated at the end of each semester/term, including summer.
Satisfactory Academic Progress (SAP) Standards
The following standards are applied to all students taking courses for credit to evaluate financial aid Satisfactory Academic Progress (SAP). This includes financial aid applicants, self-payers, dual credit/high school students, and apprenticeship and guest students. A student’s financial aid SAP status does not affect their ability to enroll with the College, only their eligibility for financial aid. Go here for more information on the College Academic Standing policy.
- Remedial courses and transfer courses are not calculated in the GPA.
- English as a Second Language (ESL) courses do not get calculated in GPA.
- For repeated courses, only the higher grade will be used in the GPA calculation.
- All for-credit courses taken at Ivy Tech, transfer credits from other institutions and verified competency credit are included in this calculation. This includes remedial courses.
- Withdrawals and repeated courses will be counted toward all hours attempted. When courses are repeated, only the earned credit hours associated with the higher grade will be counted as successfully completed in the completion rate calculation. If both grades are equal, only the earned hours from the earlier course will be counted as successfully completed in the completion rate calculation.
- See the chart below to determine the minimum number of hours must be successfully completed to maintain a 67% completion rate
|Hours Attempted||Hours Successfully Completed|
Maximum Time Frame (MTF): The credit hours attempted by a student, regardless of whether or not they apply toward the student’s program, are within 150% of the total credit hours required by the student's declared program
- Up to 30 credit hours of remedial courses will be excluded from the maximum time frame calculation.
- All attempted hours associated with repeated coursework (original and repeated attempts) are included in the maximum time frame calculation
- Transfer hours and dual credit courses are included in the maximum time frame calculation.
- If at any time it is determined to be mathematically impossible for the student to complete their program within the maximum time frame, the student will be terminated from financial aid eligibility
See the chart below to determine the maximum time frame hours allowed, based on the credit hours required for the program:
|Hours Required for Programs||Maximum Hours Allowed|
Changing Majors: Changing majors may have an impact on a student’s maximum time frame calculation because there may be hours from the prior major that now do not count toward the student’s current major requirements, but do count toward the maximum time frame (MTF) calculation. Changing majors will not “re-set” a student’s GPA, completion rate or maximum timeframe calculation.
Returning for a Subsequent Degree: Students who have graduated with an Ivy Tech degree and are returning to Ivy Tech for a subsequent degree, may qualify for a maximum time frame “re-set”. However, the student’s GPA and completion rate will not “re-set” and will include all hours from the prior and subsequent degree (as outlined above). Students may request a subsequent degree MTF “re-set” evaluation by contacting their campus Financial Aid Office.
It is a student's responsibility to monitor their SAP progress via MyIvy.IvyTech.edu:
- Log in to MyIvy
- Go to “Billing and Financial Aid” in the Student section
- Click “More Options”
- Click “Step 5 Monitor your Financial Aid Status”
- Select the aid year
- The current SAP status will be displayed. Students can view their entire SAP status history by clicking the “academic progress” link
Below is a listing of SAP statuses and definitions:
|SAP Status||SAP Status Description||Eligible for Financial Aid?|
|Good||Student meets all SAP standards (GPA, Completion Rate and Maximum Time Frame)||Yes|
|Warning||Student failed to meet at least one SAP Standard (GPA and/or Completion Rate) and is given one semester in which to improve to meet the SAP standards & return to Good standing.||Yes|
|Terminated||Student was previously in Warning status and failed to regain Good standing, or student will not be able to complete program within the 150% limit for Maximum Time Frame. Students who have extenuating circumstances may file an appeal. to have their Financial Aid eligibility reviewed. Students may also self-pay and continue to enroll to attempt to regain Good standing or complete program.||No|
|Probation||Student is on approved SAP appeal. In order to remain eligible for financial aid, the student must the following conditions or regain Good standing:
- Complete all courses enrolled for the term with a grade of "C" or better,
- Not withdraw from any courses, and
|Review||Student has an outstanding issue that must be resolved before their SAP status can be determined. Contact the Financial Aid Office or Express Enrollment Center for more details.||Eligibility will be determined once issue is resolved|
Use the SAP Calculator to estimate how different situations will affect your SAP status.
Students who fail to meet SAP standards may be subject to intervention activities and related restrictions. Students in termination status for not meeting Satisfactory Academic Progress (SAP) standards who have extenuating circumstances may appeal their Financial Aid eligibility.
Students in termination status for not meeting Satisfactory Academic Progress (SAP) standards who have extenuating circumstances may appeal their Financial Aid eligibility. Appeals will be reviewed by the SAP Appeal Committee at each campus within 14 days after a completed appeal packet is submitted. Students will be notified at their Ivy Tech email address of the committee’s decision.
Important Dates if Appealing for Spring 2019
- If you submit your appeal and all required documentation January 4, you will be notified of the appeal decision no later than January 11.
- If you submit your appeal and all required documentation by January 11, you will be notified of the appeal decision no later than January 18.
- If you submit your appeal and all required documentation after January 11, you will be notified of the appeal decision within 14 days of submission. All appeal decision notifications will be sent to your Ivy Tech email address.