Satisfactory Academic Progress (SAP) is a federal requirement financial aid recipients must meet to establish or maintain financial aid eligibility. The Financial Aid Office is required to monitor a student’s academic progress to ensure they are successfully completing the courses needed to complete their educational program.
To remain in good financial aid standing at the College and retain eligibility for Title IV financial aid, students must maintain a minimum grade point average (GPA), complete the courses in which they enroll, and complete their program of study within a reasonable period of time. All students taking courses for credit will have financial aid SAP status evaluated at the end of each semester/term, including summer.
Satisfactory Academic Progress (SAP) Standards
The following standards are applied to all students taking courses for credit to evaluate financial aid Satisfactory Academic Progress (SAP). This includes financial aid applicants, self-payers, dual credit/high school students, and apprenticeship and guest students. A student’s financial aid SAP status does not affect their ability to enroll with the College, only their eligibility for financial aid. Go here for more information on the College Academic Standing policy.
Maintaining Good Financial Aid Standing
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Students must maintain a cumulative GPA that is greater than or equal to 2.0.
- Remedial, withdrawal, and transfer courses are not calculated in the GPA.
- English as a Second Language (ESL) courses do not get calculated in the GPA.
- Pass/Fail courses do not get calculated in the GPA.
- For repeated courses, only the higher grade will be used in the GPA calculation.
Use this GPA calculator guide for reference.
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Students must successfully complete 67% or more of all attempted credit hours.
- All for-credit courses taken at Ivy Tech, transfer credits from other institutions and verified competency credit are included in this calculation. This includes remedial and pass/fail courses.
- Withdrawals and repeated courses will be counted toward all hours attempted. When courses are repeated, only the earned credit hours associated with the higher grade will be counted as successfully completed in the completion rate calculation. If both grades are equal, only the earned hours from the earlier course will be counted as successfully completed in the completion rate calculation.
- See the chart below to determine the minimum number of hours must be successfully completed to maintain a 67% completion rate.
Hours Attempted Hours Successfully Completed 12 8 24 16 36 24 48 32 60 40 72 48 -
The credit hours a student attempts, whether or not they count toward the student's program, must fall within 150% of the total credit hours required for the program.
- Remedial courses prepare students for study at the post-secondary level. For the maximum time frame calculation, up to 30 credit hours will be excluded from the calculation.
- All attempted hours associated with repeated coursework (original and repeated attempts) are included in the maximum time frame calculation
- Transfer hours, dual credit course and pass/fail courses are included in the maximum time frame calculation.
- If at any time it is determined to be mathematically impossible for the student to complete their program within the maximum time frame, the student will be terminated from financial aid eligibility.
See the chart below to determine the maximum time frame hours allowed, based on the credit hours required for the program.
Hours Required for Programs x 150% Maximum Hours Allowed 18 x 150% 27 30 x 150% 45 45 x 150% 67.5 60 x 150% 90 72 x 150% 108 Changing Majors: Changing majors may have an impact on a student’s maximum time frame calculation because there may be hours from the prior major that now do not count toward the student’s current major requirements but do count toward the maximum time frame (MTF) calculation. Changing majors will not “re-set” a student’s GPA, completion rate or maximum timeframe calculation.
Returning for a Subsequent Degree: Students who have graduated with an Ivy Tech degree and are returning to Ivy Tech for a subsequent degree, may qualify for a maximum time frame “re-set”. However, the student’s GPA and completion rate will not “re-set” and will include all hours from the prior and subsequent degree (as outlined above). Students may request a subsequent degree MTF “re-set” evaluation by contacting their local campus Financial Aid Office.
Monitoring SAP Status
It is a student's responsibility to monitor their SAP progress via MyIvy.IvyTech.edu:
- Log in to MyIvy
- Go to “Billing and Financial Aid” in the Student section
- Click “More Options”
- Click “Step 5 Monitor your Financial Aid Status”
- Select the aid year
- The current SAP status will be displayed. Students can view their entire SAP status history by clicking the “academic progress” link
Other Information Related to SAP
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SAP Status SAP Status Description Eligible for Financial Aid? Good Student meets all SAP standards (GPA, Completion Rate and Maximum Time Frame) Yes Warning Student failed to meet at least one SAP Standard (GPA and/or Completion Rate) and is given one semester in which to improve to meet the SAP standards & return to Good standing. Yes Terminated Student was previously in Warning status and failed to regain Good standing, or student will not be able to complete program within the 150% limit for Maximum Time Frame. Students who have extenuating circumstances may file an appeal. to have their Financial Aid eligibility reviewed. Students may also self-pay and continue to enroll to attempt to regain Good standing or complete program. No Probation Student is on approved SAP appeal. In order to remain eligible for financial aid, the student must the following conditions or regain Good standing:
- Complete all courses enrolled for the term with a grade of "C" or better,
- Not withdraw from any courses, and
- Follow their Academic Completion Plan (ACP)
Yes Review Student has an outstanding issue that must be resolved before their SAP status can be determined. Contact the Financial Aid Office or Express Enrollment Center for more details.
Eligibility will be determined once issue is resolved -
Students who fail to meet SAP standards may be subject to intervention activities and related restrictions. Students in termination status for not meeting Satisfactory Academic Progress (SAP) standards who have extenuating circumstances may appeal their Financial Aid eligibility.
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Students in termination status for not meeting Satisfactory Academic Progress (SAP) standards who have extenuating circumstances may appeal their Financial Aid eligibility. Examples of extenuating circumstances include:
- Medical Issues
- Serious illness or injury to the student (physical or mental health)
- Hospitalization or extended medical treatment
- Surgery with prolonged recovery
- Medical complications from pregnancy or childbirth
- Family Emergency or Illness
- Death of an immediate family member
- Serious illness or injury of an immediate family member requiring student’s care or support
- Mental Health Challenges
- Documented mental health crisis
- Required treatment impacting academic performance
- Accident or Natural Disaster
- Car accident or other significant personal accident
- Fire, flood, hurricane, or other natural disaster
- Personal or Financial Hardship
- Homelessness or housing insecurity
- Sudden loss of income or financial support
- Victim of a crime (e.g., domestic violence, assault, identity theft)
- Divorce or Family Separation
- Divorce or separation (student or student’s parents, if dependent)
- Domestic violence or other family trauma
- Change in Work Schedule or Employment Obligations
- Required overtime or shift change outside the student’s control
- Military deployment or activation (student or family member)
When writing your statement, be sure to include ALL semesters in which you did not meet one or more of the SAP standards (i.e., semesters with W, F, I grade or a GPA below 2.0).
Your statement should include an explanation of the following:
- What extenuating circumstances prevented you from meeting the SAP standards?
- What changes have you made that will enable you to now meet the SAP standards?
Your supporting documentation should match your statement. This documentation may include the following: medical documents, death or birth certificates, accident or police reports, court documentation.
Appeals will be reviewed by the SAP Appeal Committee at each campus within 14 days after a completed appeal packet is submitted. Students will be notified at their Ivy Tech email address of the committee’s decision.
- Medical Issues
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Below are videos that can help you understand SAP. Take time to watch them and contact us at 888-IVY-LINE if you have any further questions.
Find Local Financial Aid Contact Info
Don't see a nearby location? Call 1-888-489-5463 and we'll get you started.
Kady Finnerty
Assistant Director of Financial Aid
kfinnerty1@ivytech.edu
765-643-7133 ext 062089
Fax: 765-648-2755
Monday–Thursday, 8 a.m. to 5 p.m. ET
Friday, 8:30 a.m. to 4:30 p.m. ET
812-934-3954
R11express@ivytech.edu
Batesville Financial Aid
1 Ivy Tech Drive
Batesville, IN 47006
Fax: 812-934-4590
Appointments are available Monday-Friday
Email or call for an appointment
812 -330-6160
bloomington-finaid@ivytech.edu
Bloomington Financial Aid
200 Daniels Way
Bloomington, IN 47404
Monday, Wednesday, Friday – 8 a.m. to 5 p.m.
Tuesday, Thursday – By appointment only
Columbus Financial Aid
4475 Central Avenue
Columbus, IN 47203
Virtual Waiting Room to receive a call from Financial Aid
Fax Number: 812-376-7639
Monday–Thursday, 8 a.m. to 6 p.m. CT
Friday, 8 a.m. to 5 p.m. CT
219-981-1111, x7498
lakecounty-finaid@ivytech.edu
For work-study info:
lakecounty-workstudy@ivytech.edu
Monday–Thursday, 8 a.m. to 6 p.m. CT
Friday, 8 a.m. to 5 p.m. CT
219-256-7491
lakecounty-finaid@ivytech.edu
For work-study info:
lakecounty-workstudy@ivytech.edu
2024-2025 Office Hours
Monday, Tuesday, Wednesday, & Thursday: 8 a.m. to 5 p.m.
Friday: 9 a.m. to 4 p.m.
Open Saturdays: 9 a.m. – 12 p.m. during the following dates:
August 23
574-289-7001, ext. 5339
southbendelkhart-finaid@ivytech.edu
Elkhart Financial Aid Office
22531 County Road 18
Goshen, IN 46528
Enrollment Services/Student Affairs Hours:
Mondays and Tuesdays: 8 a.m. – 6 p.m.
Wednesday and Thursdays: 8 a.m. - 5 p.m.
Fridays: 9 a.m. - 5 p.m.
First week of classes in January and August: 7:30 a.m. – 6 p.m.
812-429-1429
evansville-finaid@ivytech.edu
Evansville Financial Aid Office
3501 N First Avenue
Evansville, IN 47710
Monday–Thursday, 8 a.m. to 5 p.m. ET
Friday, 9 a.m. to 4 p.m. ET
260-480-4136
fw-finaid@ivytech.edu
Fort Wayne Financial Aid
3701 Dean Drive, Student Life Center, Room 118
Fort Wayne, IN 46835
Fax: 260-480-2054
Monday–Thursday, 8 a.m. to 6 p.m. CT
Friday, 8 a.m. to 5 p.m. CT
219-392-3600, ext. 3281
lakecounty-finaid@ivytech.edu
For work-study info:
lakecounty-workstudy@ivytech.edu
Please contact Financial Aid at our full-service campus located in Terre Haute.
Monday 8:30 a.m. - 5:00 p.m. ET
Tuesday 8:30 a.m. - 6:00 p.m. ET
Wednesday 8:30 a.m. - 5:00 p.m. ET
Thursday 8:30 a.m. - 5:00 p.m. ET
Friday 9:00 a.m. - 4:30 p.m. ET
317-921-4300, Option 0
HamiltonCounty-FinAid@ivytech.edu
Hamilton County Financial Aid
300 N. 17th Street
Noblesville, IN 46060
Financial Aid Inquiries
Email - HamiltonCounty-FinAid@ivytech.edu,
Call - 317-921-4300, Option 0.
Federal Work Study Inquires
Email - HamiltonCounty-FWS@ivytech.edu
Call - 317-921-4300, Option 0.
Financial Aid Questions for Military & Veterans
HamiltonCounty-VeteransAffairs@ivytech.edu
Monday–Thursday, 9 a.m. to 5 p.m. ET
Friday, 9 a.m. to 5 p.m. ET
1-888-489-5463
indy-finaid@ivytech.edu
Indianapolis Financial Aid Office
50 W. Fall Creek Parkway N.
Indianapolis, IN 46208
Fax: 317-921-4326
Monday–Friday, 8 a.m. to 5 p.m. ET
765-252-5571
kokomo-finaid@ivytech.edu
Kokomo Financial Aid
1815 E Morgan Street
Kokomo, IN 46901
Federal Work Study Inquires
FWS Website: Federal Work Study - Ivy Tech Community College
Email - Kokomo-Workstudy@ivytech.edu
Call - 765-252-5571
Financial Aid Questions for Military & Veterans
Call: 765-252-5485
Email: Kokomo-VeteransAffairs@ivytech.edu
Logansport Financial Aid
1 Ivy Tech Dr
Logansport, IN 46947
In-person Services Wednesdays 8:30am-4:30pm, Virtual Services Monday-Friday 8am-5pm
765-252-5571
Monday, Wednesday, Thursday & Friday, 8 a.m. to 5 p.m. ET (phone/virtual service)
Tuesday, 8:30 a.m. to 5 p.m. ET (on campus)
574-267-5428
warsaw-finaid@ivytech.edu
Kosciusko County (Warsaw) Financial Aid
2545 Silveus Crossing Room 209
Warsaw, IN 46582
Please contact Financial Aid at our full-service campus located in Valparaiso.
Monday, Wednesday & Thursday, 8 a.m. to 5 p.m. ET
Tuesday, 8 a.m. to 6 p.m. ET
Friday, 9 a.m. to 5 p.m. ET
765-269-5200
lafayette-finaid@ivytech.edu
Lafayette Financial Aid
3101 S Creasy Lane Ivy Hall 1233
Lafayette, IN 47905
Lake County has 3 full-service locations. Select a location below to see contact information for their Financial Aid department.
Monday–Thursday, 8 a.m. to 5 p.m. ET
8:30 a.m. to 4:30 p.m. ET, Friday
812-537-4010 ext. 5305
R11express@ivytech.edu
Lawrenceburg Financial Aid
50 Walnut Street
Lawrenceburg, IN 47025
Fax: 812-537-0993
Monday–Friday, 8 a.m. to 5 p.m. ET
765-252-5571
Logansport-finaid@ivytech.edu
Logansport Financial Aid
1 Ivy Tech Way
Logansport, IN 46947
In-person Services Wednesdays 8:30am-4:30pm, Virtual Services Monday-Friday 8am-5pm
765-252-5571
Monday & Wednesday, 8 a.m. to 5 p.m. ET
Tuesday and Thursday, 8 a.m. to 5:30 p.m. ET
Friday, 8 a.m. to 4:30 p.m. ET
812-265-2580, ext. 4100
madison-finaid@ivytech.edu
Madison Financial Aid
590 Ivy Tech Drive
Madison, IN 47250
Financial Aid Team
Julie Wade, Director of Financial Aid
jwade86@ivytech.edu
812-265-2580, ext. 4148
Monday through Friday, 8 a.m. to 5 p.m.
765-651-3100, ext. 3416
marion-finaid@ivytech.edu
Marion Financial Aid Office
261 Commerce Drive
Marion, IN 46953
Fax
765-651-3110
Zoom Video Call
Email marion-finaid@ivytech.edu to schedule.
Monday–Thursday, 8 a.m. to 6 p.m. CT
Friday, 9 a.m. to 5 p.m. CT
219-879-9137
valpo-finaid@ivytech.edu
Michigan City Financial Aid
3714 Franklin Street
Michigan City, IN 46360
Fax: 219-464-9751
Monday–Friday, 8 a.m. to 5 p.m. ET
765-289-2291, ext. 1230
muncie-finaid@ivytech.edu
Muncie Financial Aid
125 S High Street, Ball Building, 2nd Floor
Muncie, IN 47305
Fax: 765-282-2414
Monday–Friday, 8 a.m. to 5 p.m. ET
765-289-2291, ext. 1230
muncie-finaid@ivytech.edu
New Castle Financial Aid
3325 IN-3
New Castle, IN 47362
Fax: 765-282-2414
Please contact Financial Aid at our full-service campus located in Sellersburg.
Monday–Friday, 8 a.m. to 5 p.m. ET
765-966-2656, ext. 1219
richmond-finaid@ivytech.edu
Richmond Financial Aid
2357 Chester Boulevard
Richmond, IN 47374
Zoom Video Call
Call 765-966-2656, ext. 1219 to schedule an appointment.
Fax: 765-962-5054
Monday & Wednesday, 8:30 a.m. to 7 p.m. ET
Tuesday & Thursday, 8:30 a.m. to 5 p.m. ET
Friday, 8:30 a.m. to 3 p.m.
765-932-7191
mroller1@ivytech.edu
Rushville Financial Aid
330 N Main Street
Rushville, IN 46173
Virtual meetings or appointments by request. Call 765-932-7191.
Fax: 765-932-5263
Please contact Financial Aid at our full-service campus located in Sellersburg.
Monday, Wednesday, Thursday, 8 a.m. to 5 p.m. ET
Tuesday, 8 a.m. to 6 p.m. ET
Friday, 7:30 a.m. to 4 p.m. ET
812-246-3301, ext. 4504
sellersburg-finaid@ivytech.edu
Sellersburg Financial Aid
8204 Highway 311, Pfau Hall, A2
Sellersburg, IN 47172
2024-2025 Office Hours
Monday, Wednesday, & Thursday: 8 a.m. to 5 p.m.
Tuesday: 8 a.m. to 7 p.m.
Friday: 9 a.m. to 4 p.m.
574-289-7001
southbendelkhart-finaid@ivytech.edu
South Bend Financial Aid Department
220 Dean Johnson Blvd.
South Bend, IN 46601
To meet with a financial aid representative please use the link below:
Please contact Financial Aid at our full-service campus located in Evansville.
Monday–Friday, 8 a.m. to 4:45 p.m. ET
812-298-2293
th-finaid@ivytech.edu
Terre Haute Financial Aid Office
8000 S Education Drive
Terre Haute, IN 47802
Virtual On-Demand Service:
Video | Voice | Chat
Monday–Friday | 8 a.m. to 4:45 p.m. ET
Enter Zoom Room →
Monday–Thursday, 8 a.m. to 5 p.m. CT
Friday, 9 a.m. to 5 p.m. CT
219-476-1001
valpo-finaid@ivytech.edu
Valparaiso Financial Aid
3100 Ivy Tech Drive
Valparaiso, IN 46383
Fax: 219-464-9751