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Skills Training Terms

Terms and Conditions

By submitting your information to create a skills training account and enroll in a skills training class at Ivy Tech Community College of Indiana, you agree to the following: 

Please read this agreement carefully before completing your Skills Training registration.

REFUND POLICY FOR SKILLS TRAINING CLASSES - OPEN ENROLLMENT

I understand as a student enrolled in a skills training class, I must cancel my registration no later than the day before the start of the class to receive a 100% refund for a multi-day class, or 48 hours before the start of a one-day class. I understand that no refunds will be given for cancellation after the first day of the skills training class. I understand that if I do not communicate with the class’s point of contact and fail to show up for the class on the first day, I will be dropped from the class and no refund will be provided.

PAYMENT OF FEES/PROMISE TO PAY 

By registering for classes or receiving services from Ivy Tech Community College, I accept full responsibility for paying all tuition, fees, and related charges by the published due date. 

I understand and agree that if I drop or withdraw from any classes, I may still be responsible for all or part of the tuition and fees, according to the refund policy. I have read and accept the terms of the tuition refund schedule, which is incorporated herein by reference. I understand that failing to attend class or receive a bill does not absolve me of my financial responsibility as described above.   

PAYMENT PLANS 

I understand that I can enroll in a flexible payment plan through the College's IvyPay system, and select a payment schedule that works for me (https://www.ivytech.edu/tuition-aid/payments/payment-plans/). I also understand that setting up a payment plan requires a non-refundable $30 setup fee. I understand that installment amounts might change over time to account for any new charges, payments, or financial aid adjustments. I understand that, in addition to the setup fee and payment amounts listed below, I will be charged a service charge, assessed by TouchNet PayPath tuition services, for payments made using a credit or debit card. If payment is made by ACH, I understand that Ivy Tech Community College may assess a $10.00 returned payment fee for returned ACH payments. 

I also understand that failure to meet the terms of this agreement may entitle Ivy Tech Community College to (1) declare the full balance plus late fees immediately due and payable by law, (2) refuse subsequent registration for any classes and/or drop current classes (3) deny future enrollment in any payment plan, and (4) withhold grades, diplomas, or transcripts from being released until the unpaid balance, as well as all attorney fees, legal expenses, and other collection costs are paid in full. 

WORKFORCE READY GRANT AWARDS 

I understand that if I am awarded the Workforce Ready Grant for Skills Training through the Indiana Department of Workforce Development (Next Level Jobs program), Ivy Tech Community College will receive 70% of my award at the beginning of the class and 30% when I complete the class. If I fail to complete the class, I understand that I am responsible for paying the remaining 30%.  

FINANCIAL AID

I understand that: 

  • “Estimated” financial aid is not guaranteed and depends on meeting all eligibility requirements. 

  • My financial aid award is contingent upon my continued enrollment and attendance in all classes used to determine eligibility.  

  • Dropping, withdrawing, or not attending classes may affect my financial aid eligibility and aid may be reduced or revoked.   

  • Questions should be directed to the financial aid office before making changes to my registration.  

Federal Aid:

I understand that federal Title IV aid, except for Federal Work-Study wages, will first apply to any unpaid tuition and fees. Title IV aid includes Pell Grant, Supplemental Educational Opportunity Grant (SEOG), Direct Loan, and PLUS Loan.  

Prizes, Awards, Scholarships, Grants:   

I understand that: 

  • These funds may be applied to any outstanding balance on my student account.  

  • These funds are considered financial resources according to federal Title IV financial aid regulations and may reduce my eligibility for other federal and/or state financial aid (i.e., loans, grants, Federal Work Study). 

  • If funds already disbursed to my student account are reduced, I may be required to repay the difference.  

Repayment of Educational Benefits: 

If any financial aid or awards are revoked due to dropping, withdrawing, non-attendance, or involuntary suspension or dismissal from the College, I agree to repay Ivy Tech Community College the amount returned to the issuer. This repayment constitutes a debt that is not dischargeable in bankruptcy under 11 U.S.C. § 523(a)(8)(A). 

DELINQUENT ACCOUNT & COLLECTIONS 

Financial Hold  

If I fail to pay by the scheduled due date, Ivy Tech Community College may place a financial hold on my student account, preventing registration for future terms for both academic and skills training classes.  

Collections 

If my account becomes delinquent and no payment arrangements are made: 

  • Ivy Tech Community College may refer my account to a third-party debt collection agency or an attorney.  

  • I authorize Ivy Tech Community College and/or its agents, including collection agencies or attorneys, to contact me via all forms of technology, including phone, email, text message, and mail, to collect such outstanding debt, unless I notify the agent in writing to cease the communication.  

  • I am responsible for all collection costs, including but not limited to collection fees up to 28% of the balance, as permitted by law.  

  • I am liable for court costs, attorney’s fees, or other applicable costs if legal action is taken.  

Tax Offset  

If I default, Ivy Tech Community College may report my debt to the Indiana Department of Revenue for tax refund garnishment under Indiana Code 6-8.1-9.5.  

COMMUNICATION

Method of Communication: 

Ivy Tech Community College uses student email as its official communication method. I am responsible for checking my College email account regularly. 

Updating Contact information:   

I must keep my mailing address(es), email address(es), and phone number(s) current by following the procedures at https://www.ivytech.edu/student-services/registrar-transcripts/update-your-contact-info/.  Upon leaving Ivy Tech Community College, I am responsible for providing updated contact information, including an updated email address. Otherwise, important communications will continue to be sent to the contact information on file.  

BILLING

Electronic Billing (eBill) 

Ivy Tech Community College uses electronic billing (eBill) as its official billing method. I must review and pay my bill by the due date. Not viewing my bill does not excuse late payment. eBill information is available at https://myivy.ivytech.edu or directly through IvyPay at https://secure.touchnet.net/C20006_tsa/web/login.jsp. 

 If I am unable to access the e-billing portal IvyPay, I understand that I must contact the help desk for assistance at ivyforce@ivytech.edu or find another way to pay for the class at least 48 hours prior to the start date and time.  

Billing Errors 

Administrative, clerical, or technical billing errors do not absolve me of my financial responsibility to pay the correct amount owed to Ivy Tech Community College. I will notify Ivy Tech Community College promptly in the event I notice an administrative, clerical, or technical error on a bill. 

Returned Payments & Failed Payment Agreements 

If a payment is returned for any reason, I agree to pay the original amount of the payment plus a $10 returned payment fee. Multiple returned payments or failure to comply with the terms of any payment plan or agreement I sign with Ivy Tech Community College may result in the cancellation of my classes or suspension of my eligibility to register for future classes at Ivy Tech.   

PRIVACY RIGHTS AND RESPONSIBILITIES

Ivy Tech Community College complies with the Family Educational Rights and Privacy Act (FERPA) and will not disclose educational records without written permission except as permitted by FERPA and as described on Ivy Tech’s notice of FERPA privacy practices. To further share information from my education record, I must provide written permission by following the procedure outlined at https://www.ivytech.edu/student-services/registrar-transcripts/family-access-to-student-records/. I may revoke my permission at any time.  

IRS Form 1098-T 

I agree to provide my Social Security number (SSN) or Taxpayer Identification Number (TIN) to Ivy Tech Community College upon request as required by the Internal Revenue Service (IRS) regulations on Form 1098-T. I understand I am liable for any IRS fines resulting from failure to provide this information. 

 Severability Clause 

If any provision, term, or clause of this Agreement is declared illegal, unenforceable, or ineffective in a legal forum with competent jurisdiction to do so, this Agreement shall be deemed severable, and all other provisions, terms, and clauses of the Agreement will remain valid and binding on the Parties.  

 

 For questions and concerns, please contact your nearest Program Manager (see contact list below). 

Please open each of the below topics to review:

  • I have read and understand my rights and responsibilities as a skills training student as outlined in the Code of Student Rights and Responsibilities.

     

    **In the Code of Student Rights and Responsibilities, the term “student” is used to refer to Individuals pursuing credit course-work, taking skills training classes and training programs, and individuals who have submitted an application for these offerings. The Code of Student Rights and Responsibilities outlines the expectations for student conduct. 

  • I understand that Ivy Tech is committed to the protection and confidentiality of student educational records and adhering to the guidelines of the Family Educational Rights and Privacy Act (FERPA).

    FERPA gives you: 

    1. The right to inspect and review your educational records.  
    2. The right to request an amendment of the educational record.  
    3. The right to consent to disclosures of personally identifiable information contained in the student's education records, except to the extent that FERPA authorizes disclosure without consent. 
    4. The right to file a complaint with the U.S. Department of Education concerning alleged failures by Ivy Tech to comply with FERPA requirements.  

    A FERPA release form will need to be completed in order to share your educational and financial statements with third-party sponsors, like an employer who is paying for your skills training class. 

    To obtain a FERPA release form please contact your campus Registrar. For more information, please see the policy on FERPA at ivytech.edu/policy. 

  • Currently, campuses will typically process the refund within 14 calendar days. The timing on when the student receives that will vary depending on the initial payment method.  

    •  Debit/Credit Card Payments: The refund is issued back to the same card. Once the refund is processed to the card, it may take up to 3-5 business days for this to reflect on the student's card account.
    • Cash, check, or ACH Payments: The refund will either be sent to BankMobile and delivered to the student based on their selected refund preference, or the college will issue and mail a check to the student. Whether or not a student has an account with BankMobile depends on if they have any activity for credit terms. I have asked Janelle to explore the option of having all Ivy+ Career Link student accounts sent to BankMobile.  

    If the student has an account with BankMobile, the timing of the refund will depend on the student's refund preference: 

    • Direct deposit to an existing bank account: BankMobile sends the funds to the student's bank account within 2-3 business days of when BankMobile receives the funds from us.
    • Direct deposit to BankMobile bank account: BankMobile deposits the funds the same day they receive the funds from us.
    • No refund preference selected: BankMobile mails a check to the student 21 days after receiving the funds from us. 

     

  • I understand as a student at Ivy Tech Community College, it is my right to have access the College's Annual Security Report. 

    The College’s Annual Security Report can be accessed at: www.ivytech.edu/security-safety/17109.html.

    The report contains information about safety and security policies, as well as statistics for crimes that have occurred within the College’s Clery Act designated geography.

    A paper copy of the report can be obtained by emailing security@ivytech.edu or by contacting the campus public safety lead as identified at www.ivytech.edu/safety. 

  • I understand that Ivy Tech Community College prohibits discrimination on the basis of race, color, ethnicity, national origin, marital status, religion, sex, gender, sexual orientation, gender identity, disability, age, or veteran status. Ivy Tech Community College is committed to providing equal opportunity in education and employment for all. Discrimination based on any protected class is prohibited.  

    As required by Title IX of the Education Amendments of 1972, Ivy Tech Community College does not discriminate on the basis of sex, including sexual harassment, in its educational programs and activities, including employment and admissions. Questions specific to Title IX may be referred to the College’s Title IX Coordinator or to the US Department of Education Office of Civil Rights.

  • I understand that if any provision, term, or clause of this Agreement is declared illegal, unenforceable, or ineffective in a legal forum with competent jurisdiction to do so, this Agreement shall be deemed severable, and all other provisions, terms, and clauses of the Agreement will remain valid and binding on the Parties.