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Courses and Transcripts

Failing Courses

If you stopped attending your class(es) and received a Last Date of Attendance (LDA), which is ascertained from your professor, or IvyLearn activity, that date is reported to the VA. When the LDA is reported to the VA, we are also reporting what the tuition and fees would have been without that course. As a result of this change, the VA charges the college for tuition not used. Since the class was not dropped during the 100% refund period, the college is entitled to the tuition, which means you now owe the college. The VA can also create a debt on you for housing allowance that you collected while not attending your course(s).

If you fail to call the VA and set up a payment plan.  They will retain any future VA benefits from you until your debt is satisfied. You do have options though, you can call the VA Debt Management center (phone number is on the debt letter) and set up a payment plan or appeal the debt. If you had mitigating circumstances that kept you from attending the course(s), or from officially withdrawing, you can appeal the VA debt decision. The paperwork is included in the debt notification letter. You must provide documentation of the mitigating circumstance and complete the required paperwork. Be aware, even with an appeal you can still be held responsible for the debt unless you notify VA Debt Management that you are appealing the decision. If the VA approves the appeal, this is for the housing allowance only, you are still responsible for paying the college any balance owed.

If you have questions or need additional assistance, see your VMBS!

For questions regarding how the withdraw may impact your financial aid, be sure to follow up with your campus financial aid office. Even if you did not use any Title IV funds, your future financial aid eligibility is impacted.

Request your military transcripts

The VA requires your official military and prior college (if applicable) transcripts to be on file with the school you are currently attending.

To request your official military transcripts, please click on the appropriate link below and have your official transcript sent to Ivy Tech Community College.

ARMY, COAST GUARD, MARINE CORPS, and NAVY:  https://jst.doded.mil/smart/signIn.do

AIR FORCE:     https://www.airuniversity.af.edu/Barnes/CCAF/Display/Article/803247/community-college-of-the-air-force-transcripts/

Financial Aid

You can receive federal financial aid and VA benefits simultaneously. Apply for Financial Aid by filling out Your FAFSA

Go to studentaid.gov

State Veteran Education Benefits and National Guard Supplemental Grant, Tuition and Fees
Benefit Type of Payment Controlling Agency

Child of a Disabled Veteran

Tuition and fees

Indiana Department of Veterans Affairs

Purple Heart Recipient

Tuition and fees

Indiana Department of Veterans Affairs

National Guard Supplemental Grant

Tuition and fees

Indiana Commission on Higher Ed Affairs

More Indiana resources https://www.in.gov/dva/
Important things to consider if you withdraw from a class after the 100% refund period

Financial Aid

  • Your SAP (Satisfactory Academic Progress) status is impacted, affecting future financial aid eligibility
  • You may owe Federal Aid back to the college, due to the college having to pay back Title IV funds

VA benefits CH33

  • You will owe the college tuition, as the VA debts the college for unused tuition based off your last date of attendance
  • You may have a housing debt based off your last date of attendance All other VA chapters
  • You may incur a debt with the VA based off your last date of attendance 

Military Tuition Assistance

  • You may owe the school for tuition returned to the military for the portion of the course(s) you are no longer enrolled
  • Please see your local Education Office for possible impact to your future TA benefits

Applying for your VA benefit

  • Scroll down to “How do I apply”
  • Pull down the “Find your education benefits form”
  • Answer the questions and then “apply now”
    • It gives you an option to apply without signing in, or you can create an account to log back in and track – if you have an ID.me account, it is highly recommended you sign in with this account as you may receive a quicker approval.
  • Answer all the questions – select which VA benefit for which you qualify.
  • When you choose Post 9/11 GI Bill ®, it gives you an election date to relinquish any other benefits you may qualify for.
What benefit might I qualify for?

Service Members:

  • Chapter 33 – Post 9/11 GI Bill ®
    • If you have at least 90 days active duty time after 09/11/2001 (Not Counting Training) you may be eligible for CH 33
  • Chapter 30 – Montgomery GI Bill ® – Active Duty
    • You would have contributed $100 per month for the first 12 months of your contract or made a $1,200 bulk payment to your GI Bill ®.
  • Chapter 31 – Veteran Readiness and Employment (Voc Rehab)
  • Chapter 1606 - Montgomery GI Bill ® (Selected Reserves)
    • This VA benefit is for Guard and Reserve members with NO Active Duty time.

Dependents:

  • Chapter 35 - Survivors’ and Dependents’ Educational Assistance
    • This VA benefit is for the dependents of a Veteran that has a 100% permanent and total service related disability.
  • Chapter 33 Transfer of Benefits
    • The service member would have had to transfer a portion of their GI Bill ® benefits to you while they were active duty.
  • Fry Scholarship
    • For dependents of a Veteran who died in the line of duty on or after September 11, 2001, while serving in the Armed Forces, or was a member of the Selected Reserve who died from a service-connected disability.

Please be aware that you may only use one type of VA Educational Benefit at a time. For instance, if a veteran has eligibility under both the Ch. 30 and Ch. 1606 programs, the veteran would have to choose which program they want to use.

Students who are not sure which benefit they may be eligible for, please contact your VMBS.

Students Transferring Benefits from Another School

Service members, veterans, and dependents who were using VA Educational Benefit at another post-secondary institution must notify the VA.

  • Scroll down to “How do I apply”
  • Pull down the “Find your education benefits form”
  • Answer the questions and then “apply now”
How each VA benefit works
  • CH30/CH1606
    • You are required to verify your attendance at the end of every month with the VA before your monthly stipend is sent to you.
    • The monthly stipend the VA sends you is intended to help pay your tuition
      • You need to either have financial aid that covers your tuition, or set up a payment plan prior to the start of classes.
    • If you are enrolled in any courses that have certification, or licensing, you may request reimbursement for a portion of the charges. https://www.va.gov/education/about-gi-bill-benefits/how-to-use-benefits/test-fees/
  • CH31
    • Once we receive a PO (purchase order) from your VR&E counselor we will code your account so you will receive any financial aid you are entitled to upon disbursement of aid.
  • CH35
  • CH33
    • Complete the Veteran Enrollment Certification form (VREC)
      • Upon receipt of completed VREC, your account is coded to keep you from being dropped for non-payment or needing to set up a payment plan.
        • If you are NOT 100% for Post 9/11 you are responsible for the remaining balance
    • If you are enrolled in any courses that have certification, or licensing, tests you are responsible for those fees.  The VA has deemed them ineligible, but you may request reimbursement for a portion of the charges. https://www.va.gov/education/about-gi-bill-benefits/how-to-use-benefits/test-fees/
    • You are required to verify your attendance at the end of every month with the VA before your monthly MHA is sent to you. Students who receive MHA/kicker payments will have their payments withheld if they fail to verify or report that they are no longer enrolled in their courses or training.
    • Via Text Message:
      • Opt in: Students with a U.S. mobile phone number can use text messages as a simple, quick option for verifying monthly enrollment. As your enrollment approaches, you will receive the following opt-in text: “Post-9/11 GI Bill ® housing and kicker payments now require monthly enrollment verification. Would you like to submit yours via text? Please reply YES or NO.” Reply “YES” to opt in. The text message link will expire 14 days after receipt, so please respond within that time frame.
      • Verify: After opting in, you can verify your enrollment every month simply by responding to the following text message from VA: “Did you remain enrolled in your courses in MONTH YEAR as certified? Please reply YES or NO. If you have dropped all your courses, you must reply NO.” Reply “YES” to verify enrollment for the previous month.  If you don’t reply within 6 days, the conversation will expire and you will need to call the Education Call Center (ECC) at 1-888-GIBILL-1 (1-888-442-4551) domestically or 001-918-781-5678 internationally to verify your enrollment.
      • NOTE:  When responding to opt-in or verification texts, it may take up to a day to receive a confirmation text in response.  Be assured that your response has been received.
    • Via Email:
      • If you opt out of text messages, can’t verify by text, or do not have a US mobile phone number, you will be automatically enrolled in email verification at the email address on file with VA.
      • After being opted into email verification, you will receive an email with the subject line, “Confirmation: You’ve been enrolled into VA’s email verification!”
      • On the last day of each month, you will receive an email with the subject line, “Action Required: Verify Your Monthly Enrollment”. Select “Yes, my enrollment is the same” to verify your enrollment. After selecting your response, you will be taken to a confirmation page thanking you for verifying your monthly enrollment.
      • If you don’t select a response within 14 days, the links in your email will expire and you will need to call the ECC to verify your enrollment.
      • If your enrollment status has changed, select “No, my enrollment has changed.” Please contact your SCO to ensure your enrollment record with VA has been adjusted.

If you are unable to verify via text or email, you will need to contact the ECC at 1-888-GIBILL-1 (1-888-442-4551) and ask a representative to verify your enrollment. NOTE: ECC wait times may be high due to the number of students verifying enrollment each month.

If you’re not sure if VA has your phone number and/or email on file, you can also contact the ECC to update your contact information and ensure you can verify via text or email.

GI Bill® is a registered trademark of the U.S. Department of Veterans Affairs (VA). More information about educational benefits offered by the VA is available at the official U.S.

Military Tuition Assistance

  • Complete a TA Request Form (request a copy from your campus VMBS).  We will use this information to keep you from being dropped for non-payment while we process your TA Authorization.
  • Once you see the TA/Contract Payment on your account in MyIvy, you will be able to pay the remaining balance due.  All balance due amounts must be paid prior to the end of term to be able to register for the next term. 
  • If you do not complete a course (Earn a W or FW) TA may only cover a portion of your tuition charges, any charges not paid by the DoD will be your responsibility.
  • If you have specific questions regarding TA, please contact your respective Education Services Office for further information. 
Air Force 
  • Students must set up an account prior to using TA: Military Tuition Assistance (MilTA)
  • Classes can be requested up to 45 days prior to the start of classes
  • TA provides up to $4,500 per fiscal year. 
  • Only tuition is covered, all other charges are your responsibility
  • Available to students on Active Duty and Reservists 
Air National Guard 
Army 
  • Students must set up an account prior to using TA: ArmyIgnitED    
  • As part of your account set up, you must upload a copy of your degree plan signed by a school official. Please contact your VMBS for assistance with this step
  • Classes can be requested up to 60 days prior to the start of classes
  • TA provides up to $4,500 per fiscal year for up to 16 credit hours per DoD fiscal year. 
  • Only tuition is covered, all other charges are your responsibility
  • Active, Reserve and National Guard may be eligible
Army National Guard 
Coast Guard 
  • Students must set up an account prior to using TA: Tuition Assistance
  • TA requests must be submitted for approval at least 14 days prior to the start of classes.
  • TA is capped at $3,750.00 per DoD fiscal year.
  • Only tuition is covered, all other charges are your responsibility
  • Available to Active Duty and Reserve service members
  • You must submit a copy of your TA Authorization form to your VMBS 
Marine Corps 
  • Students must set up an account prior to using TA: How Do I Apply for Tuition Assistance?
  • Classes can be requested up to 60 days prior to the start of classes
  • TA provides up to $4,500 per fiscal year. 
  • TA is authorized only for tuition charges in addition to lab, technology, and distance learning fees, not to exceed $250 per semester hour
  • TA Is limited to no more than 2 classes simultaneously
  • Available to students on Active Duty
  • You must submit a copy of your TA Authorization form to your VMBS 
Navy 
  • Students must set up an account prior to using TA: Tuition Assistance / NCPACE
  • Classes can be requested up to 60 days prior to the start of classes
  • TA provides up to $4,500 per fiscal year. 
  • Only tuition is covered, all other charges are your responsibility
  • Students are limited to 18 credit hours per DoD fiscal year.
  • Only available to Active Duty and Reservists on AD Orders.
  • You must submit a copy of your TA Authorization form to your VMBS

VA Benefits

There is a process in place for requesting your benefits which consists of a form being sent through DocuSign, an electronic document that is sent to your Ivy Tech email. Be sure to meet with your academic advisor and follow your Degree Completion Tracker to ensure you are taking classes that are required for your program, to help lessen processing delays due to scheduling issues. Once you are enrolled in courses, request the enrollment request from your VMBS.

When you complete and e-sign the document it is then routed to our office. Generally, we can have your enrollment processed to the VA, within a week. In peak enrollment time please give us up to 14 business days to get this sent to the VA.

Tips for full time status:
  • The VA pays for the time you are in classes – and that “rate of pursuit” during that time period.   
  • We understand this is a lot of information, please do not hesitate to ask about full time status before you are enrolled in classes – if you follow these helpful examples.
16 Week - Not Enrolled
8 Week 1 - 6 Credit Hours (Full-Time) 8 Week 2 - 6 Credit Hours (Full-Time)
VA Status - Full-Time Full-Time
 
16 Week - 6 Credit Hours (1/2-Time)
8 Week 1 - 3 Credit Hours (1/2 -Time) 8 Week 2 - 4 Credit Hours (3/4-Time)
VA Status - Full-Time Full Time
   
16 Week - 3 Credit Hours (1/4 Time)
8 Week 1 - 3 Credit Hours (1/2 Time) 8 Week 2 - 6 Credit Hours (Full Time)
VA Status - 3/4 Time Full Time
   
16 Week - 4 Credit Hours (< 1/2 time)
8 Week 1 - 3 Credit Hours (1/2 Time) 8 Week 2 - 5 Credit Hours (3/4 Time)
VA Status - 3/4 Time Full Time

If you are in a clinical course and not full time based upon credit hours, you may still qualify for full time benefits - see your VMBS to confirm your enrollment status. 

Important Things to Consider When Scheduling/Attending Classes
  • The VA will only pay for classes that go towards your major.  To verify, please see your academic advisor and consult your Degree Completion Tracker on your MyIvy.
  • You can remain as undecided for a maximum of two semesters and still receive your GI Bill ®. After two semesters you must select a major or you will not be able to use your GI Bill ®.
  • The VA will only pay for remedial classes if there is evidence of an academic need.  Remedial classes are non-college credit courses that start with a zero (0) like MATH 023, ENGL 083 or ENGL 093. The VA does not allow for benefits to be paid if not taken on campus.
  • When scheduling, adding, dropping, or switching classes, make sure you notify the VMBS to avoid overpayment or underpayment from the VA.
  • It is important to understand when you withdraw from the class, you must actually withdraw from the class via My Ivy or the Registrar’s office. 
    • Withdrawing, or failing to withdraw from the class will result in a W or FW and you will owe money to the college, as the VA will request a refund of tuition and fees from Ivy Tech.  This will also impact your GPA as well as your financial aid eligibility.
  • All monthly payments from the VA are prorated. 
    • Meaning, if your class starts or ends in the middle of the month, the VA will only pay you for the portion of the month you are attending class.

Financial aid full time and VA benefit full time are not the same. Having 12 credits for the entire term is full-time for Financial Aid, but not necessarily full-time for VA benefits. If you have questions please be sure to reach out to your VMBS.

Guest Students

If you are a student from another college and wish to use your VA benefits at Ivy Tech

  • Your home college needs to send us a parent letter indicating the course(s) you are taking at Ivy Tech will transfer to your degree at your college.
    • If you are using CH33 benefits, you will not need to set up a payment plan to keep from being dropped for non-payment
    • If you are using CH31 benefits, you will need to receive permission from your Vocational Rehabilitation Counselor, as we will need to receive a Purchase Order so we can invoice the VA for your tuition and fees.

If you are a college and need to send a parent letter, you can email to statewide-ta@ivytech.edu.  For CH33 students, please be sure to include their percentage eligibility.

ADDITIONAL INFORMATION BY LOCATION

Select a location nearest you for more information about resources available.

The Ivy Tech Community Thanks You For Your Service!

Through your service, you’ve made our nation stronger and proven your commitment to our country.

Let Ivy Tech help you take the next step on your journey.

We will provide you with the education you need to jump start your career in a high-demand field. With the lowest college tuition in the state and flexible scheduling, you can earn your degree quickly and for less.

Whether you’re looking to earn an associate degree, build up your credentials with certifications and certificates, or take a more affordable route to a bachelor’s degree, we are here for you, from interest to graduation.

Get started today by discovering some of the many benefit options available to you, including the Federal Veteran GI Bill® benefitsState Veteran benefits, and National Guard supplemental grants, tuition, and fees

Have questions about military tuition assistance?
First time using benefits?
Transferring benefits from another school?

Learn more about the Military Transfer Credit

Military Crosswalk

You served for us. Let us help so college works for you.

FEDERAL VETERAN GI Bill® BENEFITS

Benefit Type of Payment Contract

Chapter 30 – Montgomery GI Bill® for Active Duty (MGIB-AD)

Monthly stipend based upon enrollment

gibill.va.gov
(888) 442-4551

Chapter 31 – Vocational Rehabilitation and Employment (VOC REHAB)

Tuition and fees, books and supplies, and a monthly stipend based upon enrollment

benefits.va.gov/vocrehab/

Post 9/11 and Transfer of Entitlement (TOE)

Based upon a % of eligibility and enrollment

  • Tuition and fees
  • Book stipend
  • Monthly housing
    allowance

gibill.va.gov
(888) 442-4551

Department of Defense (DOD) for the TOE:
milconnect.dmdc.osd.mil/

Post 9/11 Fry Scholarship

Based upon a % of eligibility and enrollment

  • Tuition and fees
  • Book stipend
  • Monthly housing
    allowance
gibill.va.gov
(888) 442-4551

Chapter 1606 –
Montgomery GI Bill® for Selected Reserve (MGIB-SR)

Monthly stipend based upon enrollment

gibill.va.gov
(888) 442-4551

Your individual unit provides Notice of Basic Eligibility (NOBE)

Chapter 35 – Survivor and Dependent Educational Assistance Program (DEAP)

Monthly stipend based upon enrollment

gibill.va.gov
(888) 442-4551

GI Bill® is a registered trademark of the U.S. Department of Veterans Affairs (VA). More information about educational benefits offered by the VA is available at the official U.S. Government website at benefits.va.gov/gibill.

STATE VETERAN EDUCATION BENEFITS & NATIONAL GUARD
SUPPLEMENTAL GRANT, TUITION AND FEES

Benefit Type of Payment Controlling Agency

Child of a Disabled Veteran

Tuition and fees

Indiana Department of Veterans Affairs

Purple Heart Recipient

Tuition and fees

Indiana Department of Veterans Affairs

National Guard Supplemental Grant

Tuition and fees

Indiana Commission on Higher Ed Affairs

Military Tuition Assistance

The following branches are able to use their benefits at Ivy Tech to cover tuition costs for enrollment: Air Force, Army, Army National Guard, Navy, Marines, and Coast Guard. In addition, spousal benefits may be available through MyCAA.

First Time Benefits Users

Students are responsible for tuition, campus fees, course fees, and all other costs of their education. The first step to using VA Educational Benefits to cover those costs is to obtain a Certificate of Eligibility from the VA.

To apply for VA Educational Benefits, students must complete the appropriate application.

  • Chapter 33, 30, and 1606
  • Chapter 35 - VA Form 22-5495
  • Chapter 31 – Contact Local Vocational Rehab Office

Requests for Certificates of Eligibility may be submitted electronically through VONAPP (the VA Online Application). In addition, paper applications may be downloaded, or you may have an application sent to you by calling (888) GIBILL-1 (1-888-442-4551).

Please be aware that you may only use one type of VA Educational Benefit at a time. For instance, if a veteran has eligibility under both the Ch. 30 and Ch. 1606 programs, the veteran would have to choose which program he or she wants to use.

Veterans who have questions regarding which benefit should be used first should contact the Department of Veterans Affairs at (888) 442-4551 and speak to an Education Case Manager.

Students Transferring Benefits from Another School

Service members, veterans, and dependents who are currently using VA Educational Benefits at another post-secondary institution must complete a VA Change of Program form in order to use those benefits at Ivy Tech Community College. Please complete a Change of Program and submit to your campus Veteran Services Office.

  • Chapter 33, 30, and 1606
  • Chapter 35 -  VA Form 22-5490
  • Chapter 31 – Contact Local Vocational Rehab Office

Four-Year Partner Benefits

Indiana Wesleyan University has expanded the 44% discount ($250) per credit for all bachelor programs to include anyone who has ever served in the U.S. Armed Forces and their spouses. This discount will enable more Ivy Tech graduates to continue their education at IWU for much less than they might have thought. Many spouses of prior military service members are often surprised to learn they qualify as well.

Contact Ivy Tech's Veteran Services Office

Find your local campus contact info and then set up a meeting with a School Certifying Official (SCO) and/or Veterans Affairs Coordinator (VACO) who will guide you through the process. Your contact will work directly with the VA to submit your enrollment for GI Bill® payments.


Apply For Education Benefits

Discover the many education benefits available to you such as the GI Bill®, tuition assistance, and grants. Educational benefits are highly individualized and you may qualify for several.


Apply For Your Certificate of Eligibility

Visit the VA website to learn how to apply for your certificate of eligibility.


Fill Out Your FAFSA

Fill out your Free Application for Federal Student Aid (FAFSA).


Submit Your Transcipts

All GI Bill® recipients are required to submit a copy of their Official Military Transcript for evaluation to determine if credit for prior military experience can be awarded.

With the exception of some Coast Guard members, anyone with prior military service can apply for his or her military transcript at this website.  

Note: This is a DOD website so you may get a privacy/security warning; simply accept and proceed to the website.

This should be done before a student begins his or her second semester of classes to prevent the interruption of educational benefits.

Air Force members can get further information on requesting their transcript from this website.

Forms

Information on the forms you need to apply for Federal and State grants.

Helpful Links

Check the dropdown for helpful resource links.

Military Leave

Ivy Tech encourages all of its military members to continue their education and assures them that Ivy Tech will remain flexible and responsive to their needs.

Policies

Check the dropdown for important information on Ivy Tech's Veteran Service's Policies.