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What is a Financial Aid refund?
On occasion, the school may have money for you in the form of a refund. Some of the reasons you might receive money include: dropping a class or the receipt of financial aid or a grant.
Financial Aid Posting Date
For the Fall 2023 semester, federal financial aid will begin posting to student accounts on September 10, 2023 for students enrolled 16-week and 1st 8-week courses, and November 12, 2023 for students enrolled in 2nd 8-week courses.
Refunds can begin to post in the next business day's nightly processes. Each student's situation is different based on numerous factors, therefore not every student’s financial aid or refund will be posted at the same time.
Please note:
- Loan funds for first-year, first-time loan borrowers cannot be posted to the Student Account until 30 days after the student's course(s) have begun. (This applies to loans only, not other types of aid such as Pell grants and scholarships). The term "first-year, first-time borrower" applies to students who have never had a student loan at Ivy Tech or any college/university, and have either earned less than 30 credit hours or are enrolled in a technical certificate (TC) or certificate of training (CT) degree.
- Loan funds for one semester only will be posted in two installments within the term.
- All Summer loans are for one semester only and thus will post in two installments within the term.
| Fall 2023 Tuition Refund Schedule | ||
| Course Length | Start/End Dates | Last Day for 100% Tuition Refund |
| 2 Week Intercession | August 7, 2023 - August 20, 2023 | August 7, 2023 |
| 1 Week Intercession | August 14, 2023 - August 20, 2023 | August 14, 2023 |
| 16 Week | August 21, 2023 - December 17, 2023 | September 3, 2023 |
| 12 Week (Early Start) | August 21, 2023 - November 19, 2023 | August 30, 2023 |
| 12 Week (Standard) | September 18, 2023 - December 17, 2023 | September 27, 2023 |
| First 8 Weeks | August 21, 2023 - October 15, 2023 | August 28, 2023 |
| Second 8 Weeks | October 23, 2023 - December 17, 2023 | October 30, 2023 |
| First 4 Weeks | August 21, 2023 - September 17, 2023 | August 24, 2023 |
| Second 4 Weeks | September 18, 2023 - October 15, 2023 | September 21, 2023 |
| Third 4 Weeks | October 23, 2023 - November 19, 2023 | October 26, 2023 |
| Fourth 4 Weeks | November 20, 2023 - December 17, 2023 | November 23, 2023 |
| 1 Week (First 8 Weeks) | August 21, 2023 - August 27, 2023 | August 21, 2023 |
| August 28, 2023 - September 3, 2023 | August 28, 2023 | |
| September 5, 2023 - September 10, 2023 | June 5, 2023 | |
| September 11, 2023 - Septermber 17, 2023 | September 11, 2023 | |
| September 18, 2023 - September 24, 2023 | September 18, 2023 | |
| September 25, 2023 - October 1, 2023 | September 25, 2023 | |
| October 2, 2023 - October 8, 2023 | October 2, 2023 | |
| October 9, 2023 - October 15, 2023 | October 9, 2023 | |
| 1 Week (Second 8 Weeks) | Octobber 23, 2023 - October 29, 2023 | October 23, 2023 |
| October 20, 2023 - November 5, 2023 | October 30, 2023 | |
| November 6, 2023 - November 12, 2023 | November 6, 2023 | |
| November 13, 2023 - November 19, 2023 | November 13, 2023 | |
| November 20, 2023 - November 21, 2023 | November 20, 2023 | |
| November 27, 2023 - December 3, 2023 | November 27, 2023 | |
| December 4, 2023 - December 10, 2023 | December 4, 2023 | |
| December 11, 2023 - December 17, 2023 | December 11, 2023 | |
Refund Process
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Prior to the refund disbursement date, estimated financial aid appears on the My Account page in IvyPay (see screenshot below). To access IvyPay, log in to MyIvy, click My Account Balance in the My Info section.
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After the financial aid refund posting date, you will know that your aid has posted when your account looks like one of the following two screenshots.
Screenshot #1: All of your aid has been posted. The negative amount due is the amount you will receive back as a refund within 14 days.
Screenshot #2: Partial aid has posted. The negative amount due on line one (Amount Due) is the amount you will receive back as a refund within 14 days. Remaining financial aid should be released at a later date.
It is possible that only a portion of your aid will post to your account, leaving a balance in your Estimated Financial Aid. Reasons for partial aid disbursements include:
- A 30-day delay in your loan for first-time, first-year loan borrowers
- A single-term loan (Fall only or Spring only) which requires the 2nd installment after mid-point of the student’s enrollment period
- An incomplete requirement needed to fully disburse the remaining estimated aid. (Login to MyIvy > Tools & Resources > Financial Aid Requirements > Requirements, Verification Documentation and Financial Aid Authorization Forms)
- A recent enrollment change which may require an aid adjustment. Enrollment changes are routinely reviewed and adjusted as needed by your Financial Aid Office. Continue to monitor your student account activity using the My Account Balance link.
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Your amount due goes from a negative number to a zero balance (not including any remaining estimated aid) and you see the word "Refund" on the View Account Activity page (as shown below in the red section). We "zero out" students in a computer process late at night, every weeknight, until all refunds are processed. After you zero out, it takes 2 business days to transfer the money to BankMobile. The transfer of funds usually occurs around noon on that 2nd business day.
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Ivy Tech has partnered with BankMobile Disbursements to deliver your financial aid refund. Visit BankMobile to learn about disbursement options.
For information about refunds, please visit the BankMobile page on the Ivy Tech website.
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Ivy Tech delivers your refund with BankMobile Disbursements, a technology solution, powered by BMTX, Inc.
Although you may not be expecting a refund, we encourage all students to select a safe, efficient refund delivery preference right away.
How to Select a Refund Preference
- Login to MyIvy
- Browse Topics
- Select Billing & Financial Aid
- Select Refund Preference (Note: this link will only work if you are an enrolled student and have been assigned a student ID number)
- Enter your email address and create a password
If you are not connected to theBankMobile Disbursements refund website once you enter your information, please allow two business days for Ivy Tech to transmit your information to BMTX, Inc.
How to Manage Your Refund Account
Once you have selected your refund preference you can:
- Login to MyIvy
- Select the View/Manage Refund Account link to sign into your BankMobile Disbursements profile, update your mailing address or change your refund preference.
How to Order Replacement Cards
To order replacement cards that were lost or never received, please contact the BankMobile Disbursements Team.
Find Local Financial Aid Contact Info
Don't see a nearby Financial Aid location? Call 1-888-489-5463 and we'll get you started.
Monday–Thursday, 8 a.m. to 5 p.m. ET
Friday, 8:30 a.m. to 4:30 p.m. ET
812-934-3954
R11express@ivytech.edu
Batesville Financial Aid
1 Ivy Tech Drive
Batesville, IN 47006
Fax: 812-934-4590
Monday–Thursday, 10 a.m. to 5 p.m. ET: Drop-ins and by appointment
Friday: By appointment
812 -330-6160
bloomington-finaid@ivytech.edu
Bloomington Financial Aid
200 Daniels Way
Bloomington, IN 47404
Columbus Financial Aid
4475 Central Avenue
Columbus, IN 47203
Virtual Waiting Room to receive a call from Financial Aid
Fax Number: 812-376-7639
Monday–Thursday, 8 a.m. to 6 p.m. CT
Friday, 8 a.m. to 5 p.m. CT
219-981-1111, x7498
lakecounty-finaid@ivytech.edu
Monday–Thursday, 8 a.m. to 6 p.m. CT
Friday, 8 a.m. to 5 p.m. CT
219-392-3600 x 3212
lakecounty-finaid@ivytech.edu
Monday–Thursday, 8 a.m. to 7 p.m.
Friday, 9 a.m. to 4 p.m.
Saturday: Virtual 9 a.m. - 12 p.m. only
Open Saturdays: 9 a.m. – 12 p.m during the following dates:
October 14, 21; December 9, 16; January 6, 13; March 16
574-289-7001, ext. 5339
southbendelkhart-finaid@ivytech.edu
Elkhart Financial Aid Office
22531 County Road 18
Goshen, IN 46528
January, March, August and October:
Monday - Thursday: 8 a.m.- 6 p.m. CT
Fridays: 9 a.m.– 5 p.m. CT
All other months
Mondays and Tuesdays: 8 a.m. – 6 p.m. CT
Wednesdays and Thursdays: 8 – 5 p.m. CT
Fridays: 9 a.m.– 5 p.m. CT
812-429-1429
evansville-finaid@ivytech.edu
Evansville Financial Aid Office
3501 N First Avenue
Evansville, IN 47710
Sign Up for a Call Back
Fax: 812-429-0591
Monday–Thursday, 8 a.m. to 5 p.m. ET
Friday, 9 a.m. to 4 p.m. ET
260-480-4136
fw-finaid@ivytech.edu
Fort Wayne Financial Aid
3701 Dean Drive, Student Life Center, Room 118
Fort Wayne, IN 46835
Fax: 260-480-2054
Monday–Thursday, 8 a.m. to 6 p.m. CT
Friday, 8 a.m. to 5 p.m. CT
219-981-4417
lakecounty-finaid@ivytech.edu
Please contact Financial Aid at our full-service campus located in Terre Haute.
Monday 8:30 a.m. - 5:00 p.m. ET
Tuesday 8:30 a.m. - 6:00 p.m. ET
Wednesday 8:30 a.m. - 5:00 p.m. ET
Thursday 8:30 a.m. - 5:00 p.m. ET
Friday 9:00 a.m. - 4:30 p.m. ET
317-921-4300
HamiltonCounty-FinAid@ivytech.edu
Hamilton County Financial Aid
300 N. 17th Street
Noblesville, IN 46060
Fax
317-917-7196
Financial Aid Team
Dr. Shederick Whipple, Director of Financial Aid
317-921-4826
swhipple2@ivytech.edu
Financial Aid Questions for Military & Veterans
HamiltonCounty-VeteransAffairs@ivytech.edu
Monday–Thursday, 8 a.m. to 5 p.m. ET
Friday, 9 a.m. to 5 p.m. ET
2nd Saturday of the month, 9 a.m. to 1 p.m. ET
1-888-489-5463
indy-finaid@ivytech.edu
Indianapolis Financial Aid Office
50 W. Fall Creek Parkway N.
Indianapolis, IN 46208
Fax: 317-921-4326
Monday–Friday, 8 a.m. to 5 p.m. ET
765-252-5571
kokomo-finaid@ivytech.edu
Kokomo Financial Aid
1815 E Morgan Street
Kokomo, IN 46901
Logansport Financial Aid
1 Ivy Tech Dr
Logansport, IN 46947
In-person Services Wednesdays 8:30am-4:30pm, Virtual Services Monday-Friday 8am-5pm
765-252-5571
Please contact Financial Aid at our full-service campus located in Valparaiso.
Monday, Wednesday & Thursday, 8 a.m. to 5 p.m. ET
Tuesday, 8 a.m. to 6 p.m. ET
Friday, 9 a.m. to 5 p.m. ET
765-269-5200
lafayette-finaid@ivytech.edu
Lafayette Financial Aid
3101 S Creasy Lane Ivy Hall 1233
Lafayette, IN 47905
Lake County has 3 full-service locations. Select a location below to see contact information for their Financial Aid department.
Monday–Thursday, 8 a.m. to 5 p.m. ET
8:30 a.m. to 4:30 p.m. ET, Friday
812-537-4010 ext. 5305
R11express@ivytech.edu
Lawrenceburg Financial Aid
50 Walnut Street
Lawrenceburg, IN 47025
Fax: 812-537-0993
Monday–Friday, 8 a.m. to 5 p.m. ET
765-252-5571
Logansport-finaid@ivytech.edu
Logansport Financial Aid
1 Ivy Tech Way
Logansport, IN 46947
In-person Services Wednesdays 8:30am-4:30pm, Virtual Services Monday-Friday 8am-5pm
765-252-5571
Monday & Wednesday, 8 a.m. to 5 p.m. ET
Tuesday and Thursday, 8 a.m. to 5:30 p.m. ET
Friday, 8 a.m. to 4:30 p.m. ET
812-265-2580, ext. 4100
madison-finaid@ivytech.edu
Madison Financial Aid
590 Ivy Tech Drive
Madison, IN 47250
Financial Aid Team
Julie Wade, Director of Financial Aid
jwade86@ivytech.edu
812-265-2580, ext. 4148
Monday, 9 a.m. to 6 p.m.
Tuesday–Friday, 8 a.m. to 5 p.m.
765-651-3100, ext. 3301
marion-finaid@ivytech.edu
Marion Financial Aid Office
261 Commerce Drive
Marion, IN 46953
Fax
765-651-3110
Zoom Video Call
Email marion-finaid@ivytech.edu to schedule.
Monday–Thursday, 8 a.m. to 6 p.m. CT
Friday, 9 a.m. to 5 p.m. CT
219-879-9137
valpo-finaid@ivytech.edu
Michigan City Financial Aid
3714 Franklin Street
Michigan City, IN 46360
Fax: 219-464-9751
Monday–Friday, 8 a.m. to 5 p.m. ET
765-289-2291, ext. 1230
muncie-finaid@ivytech.edu
Muncie Financial Aid
125 S High Street, Ball Building, 2nd Floor
Muncie, IN 47304
Fax: 765-282-2414
Monday–Friday, 8 a.m. to 5 p.m. ET
765-599-2613, ext 4026
pburris4@ivytech.edu
New Castle Financial Aid
3325 IN-3
New Castle, IN 47362
Fax: 765-282-2414
Please contact Financial Aid at our full-service campus located in Sellersburg.
Monday–Friday, 8 a.m. to 5 p.m. ET
765-966-2656, ext. 1219
richmond-finaid@ivytech.edu
Richmond Financial Aid
2357 Chester Boulevard
Richmond, IN 47374
Zoom Video Call
Call 765-966-2656, ext. 1219 to schedule an appointment.
Fax: 765-962-5054
Monday & Wednesday, 8:30 a.m. to 7 p.m. ET
Tuesday & Thursday, 8:30 a.m. to 5 p.m. ET
Friday, 8:30 a.m. to 3 p.m.
765-932-7191
mroller1@ivytech.edu
Rushville Financial Aid
330 N Main Street
Rushville, IN 46173
Virtual meetings or appointments by request. Call 765-932-7191.
Fax: 765-932-5263
Please contact Financial Aid at our full-service campus located in Sellersburg.
Monday, Wednesday, Thursday, 8 a.m. to 5 p.m. ET
Tuesday, 8 a.m. to 6 p.m. ET
Friday, 7:30 a.m. to 4 p.m. ET
812-246-3301, ext. 4504
sellersburg-finaid@ivytech.edu
Sellersburg Financial Aid
8204 Highway 311, Pfau Hall, A2
Sellersburg, IN 47172
Monday–Thursday, 8 a.m. to 7 p.m.
Friday, 9 a.m. to 4 p.m.
Saturday: Virtual 9 a.m. - 12 p.m. only
Open Saturdays: 9 a.m. – 12 p.m during the following dates:
October 14, 21; December 9, 16; January 6, 13; March 16
574-289-7001
southbendelkhart-finaid@ivytech.edu
South Bend Financial Aid Department
220 Dean Johnson Blvd.
South Bend, IN 46601
To meet with a financial aid representative please use the link below:
Please contact Financial Aid at our full-service campus located in Evansville.
Monday–Friday, 8 a.m. to 4:45 p.m. ET
812-298-2293
th-finaid@ivytech.edu
Terre Haute Financial Aid Office
8000 S Education Drive
Terre Haute, IN 47802
Virtual On-Demand Service:
Video | Voice | Chat
Monday–Friday | 8 a.m. to 4:45 p.m. ET
Enter Zoom Room →
Monday–Thursday, 8 a.m. to 5 p.m. CT
Friday, 9 a.m. to 5 p.m. CT
219-476-1001
valpo-finaid@ivytech.edu
Valparaiso Financial Aid
3100 Ivy Tech Drive
Valparaiso, IN 46383
Fax: 219-464-9751
Monday, Wednesday, Thursday & Friday, 8 a.m. to 5 p.m. ET (phone/virtual service)
Tuesday, 8:30 a.m. to 5 p.m. ET (on campus)
574-267-5428
warsaw-finaid@ivytech.edu
Warsaw Financial Aid
2545 Silveus Crossing Room 209
Warsaw, IN 46582