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Introduction to Handbook

Team Ivy

Please read this handbook.

It tells you about the College's basic policies regarding your wages, hours, benefits, working conditions, and other matters of your employment. It also includes information you will want to know about the College.

Fringe benefit information in this handbook is only a general guide. Please read the benefits booklets which the College has given you for details.

If you have questions regarding your employment or the College, please ask your supervisor, Human Resources Administrator, or other Human Resources staff. They want to help you avoid misunderstandings. If they do not know the answer to your question, they will get it for you.

The College has essentially the following three types of personnel policies:

  1. No policy covering a particular subject. The local administrators are free to form their own policy covering that subject.
  2. A general policy, leaving the details up to the local administrators; for example, wage and salary administration.
  3. A detailed policy which administrators are expected to follow with less flexibility for local administrators; for example, health care and retirement.

All policies and benefit programs are subject to ongoing review by the College. Changes are made when necessary to ensure that the needs of both the employees and College continue to be met with regard to active and retired employees.

As changes occur or as new programs are developed, notification that these changes have been made will be communicated via statewide e-mail, on the Infonet bulletin board, and in the Inside Ivy Tech newsletter. It is important that you review these updates so that you are familiar with current policies and procedures.

No statement in this handbook is intended to create an employment contract between you and the College.

The College reserves the right to change personnel policies, benefits, and terms and conditions of employment at any time without notice.

Ivy Tech Community College of Indiana is an accredited, equal opportunity, affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, national origin, marital status, religion, sex, gender, sexual orientation, gender identity, disability, age, or veteran status. As required by Title IX of the Education Amendments of 1972, Ivy Tech Community College does not discriminate on the basis of sex, including sexual harassment, in its educational programs and activities, including employment and admissions. Questions specific to Title IX may be referred to the College’s Title IX Coordinator or to the US Department of Education Office of Civil Rights.


Message from the College President

To Faculty and Staff:

It is an honor to serve as the president of Ivy Tech Community College of Indiana. I wish to first thank you for your support that has helped Ivy Tech become the largest singly accredited statewide community college system in the country and a national leader in so many areas.

We are proud of our past accomplishments and eagerly look forward to new challenges. Ivy Tech employees have a unique sense of teamwork. Together our faculty and staff ensure the success of our students and work to help them achieve their goals on their expected timeline, if not faster, and helping them achieve even more.

We provide opportunities for quality training and education - education which enhances the economic development and growth of Indiana by aligning with the needs of our workforce.  We provide the talent Indiana companies’ need.

Some students enter the workforce right away with an Ivy Tech credential; for others this may be the start of their journey as they leave Ivy Tech with a credential and credits that transfer onto one of our many four-year partners.

During the busy routine of day-to-day activities, it is easy to forget the value of your contribution to the goals and mission of the Community College. At such a time, I would urge you to take a moment to talk with a student, look into a classroom, or listen carefully as a faculty or staff member discuss a graduate's success. Any one of these experiences will renew your enthusiasm. You will be reminded that your work is helping to make individual students' dreams come true and changing the lives of thousands of people each year. This is the work of which we can all be proud. Thank you for your individual contributions to accomplishing our mission.  Together we really do change lives and make Indiana great.

Sue Ellspermann, Ph.D.


About Your College

Ivy Tech Community College was founded in 1963 as Indiana Vocational Technical College. Back then, we focused primarily on technical and vocational education—but in the more than 50 years since, we’ve gone through enormous changes. Today, we’re Indiana’s only full-fledged community college, offering more than 150 programs in the following schools (and offering more than 100 transfer programs with in-state and out-of-state schools):

  • School of Business, Logistics, & Supply Chain
  • School of Public Affairs & Social Services
  • School of Information Technology
  • School of Arts, Sciences & Education
  • School of Health Sciences
  • School of Nursing
  • School of Advanced Manufacturing, Engineering & Applied Science

We offer hands-on experience with some of the state’s most advanced technologies and training facilities, plus the convenience of more than 1,000 online classes, and the attention that comes with a small average class size of 22.

We have more than 40 locations, and teach classes in more than 75 communities. We have grown to become the largest public postsecondary institution in Indiana—and the largest singly-accredited statewide community college system in the entire country.

We are accredited by the Higher Learning Commission, and a member of the North Central Association. We shape our curriculum with the needs of local communities in mind—while our affordable tuition rates (annual full-time tuition just over $4,200)  keep higher education accessible for those communities’ residents. A consideration that results in over 97% of our graduates staying in Indiana. 

All those elements combine to make Ivy Tech a true engine of Indiana’s workforce, training Hoosiers for the careers that will grow our future economy.

In 2018, the College launched its new Strategic Plan: “Our Communities. Your College. Pathways for Student Success and a Stronger Indiana. Ivy Tech is committed to enabling our hardworking students to finish their programs and find high-value careers in growing fields. The seven goals of our strategic plan outline how we will achieve our vision of students earning 50,000 high-quality certifications, certificates, or degrees annually.


We are Ivy Tech, Indiana’s Community College. We serve the people of our state through accessible and affordable world-class education and adaptive learning. We empower our students to achieve their career and transfer aspirations. We embrace our vision of economic transformation inspired by the education and earnings attainment of our citizens, the vitality of our workforce, and the prosperity of our unique and diverse communities.


Ivy Tech Community College students will earn 50,000 high-quality certifications, certificates, and degrees per year aligned with the needs of our workforce.

Core Values:


We affirm ethical and academic standards that guide personal and intellectual development through principles of honesty, integrity, and fairness.

We foster engaging learning environments that employ leading technology and learning pathways that both challenge and support our students as they explore their potential.

We stand with students facing challenges impacting their college and career aspirations by leveraging the resources and services of our college and our community partners.


We commit to the discovery of insight and understanding through research, analysis, and measures as we advance educational attainment and align our contributions to the future needs of employers, educational partners, and communities.


We cultivate intellectual and cultural diversity; promote the free, open, and civil exchange of ideas; and celebrate the uniqueness of students, employees, and communities.


We seek and support collaborative relationships with community, philanthropic, workforce, and educational partners as we strive to achieve our mission.

Trustworthy and Transparent

We practice honesty, courtesy, and civility, respecting all. We believe in a college community inspired by collegiality, collaboration, and open communication.

Ivy Tech Foundation

Giving back a little can change lives!

Foundation LogoThe Ivy Tech Foundation is a not-for-profit organization established to direct contributions to provide support for the students and programs of Ivy Tech Community College of Indiana. The Foundation, organized in 1969, has contributed greatly to the statewide growth and development of the College. It continues to provide services where needed, especially in the area of financial support for Ivy Tech students.

Historically, staff and faculty have been tremendous supporters of the cause of the foundation through cash gifts and payroll deductions. Last year, over 1100 Ivy Tech employees provided financial support for Foundation activities. Many participate in the 1% giving club, knowing that it is not how much you give, but giving in proportion to what you have that matters. Payroll deduction is an easy and painless way to give. Gifts can be directed for use in areas of greatest need, or restricted to the uses of a particular Campus, instructional site, or program area. All gifts to the Foundation qualify as charitable contributions for federal income tax purposes as well as for special Indiana income tax credit.

More than $68 million in private donations has been received by the Foundation in the past five years. Donors have enthusiastically provided funds for student financial assistance, laboratory equipment and upgrades, and capital projects to renovate facilities, build buildings, and create new campuses across the State. Support for faculty training, staff development, and new programs associated with community college programming have also been targeted Foundation efforts.

For further information about the Ivy Tech Foundation and its programs, contact your local Executive Director of Development.

Campuses and Systems Office


815 East 60th Street

Anderson, Indiana 46013

(765) 643-7133


590 Ivy Tech Drive

Madison, Indiana 47250

(812) 265-2580


200 Daniels Way

Bloomington, Indiana 47404

(812) 332-1559


261 Commerce Drive

Marion, Indiana 46953

(765) 651-3100


4475 Central Avenue

Columbus, Indiana 47203

(812) 372-9925


345 S. High Street

Muncie, Indiana 47305

(765) 289-2291


3501 N. First Avenue

Evansville, Indiana 47710

(812) 426-2865


2357 Chester Boulevard

Richmond, Indiana 47374

(765) 966-2656


3800 North Anthony Boulevard

Fort Wayne, Indiana 46805

(260) 482-9171


8204 County Road 311

Sellersburg, Indiana 47172

(812) 246-3301


50 West Fall Creek Parkway North Drive

Indianapolis, Indiana 46208

(317) 921-4800


220 Dean Johnson Boulevard

South Bend, Indiana 46601

(574) 289-7001


1815 East Morgan Street

PO Box 1373

Kokomo, Indiana 46903

(765) 459-0561


8000 South Education Drive

Terre Haute, Indiana 47802

(812) 299-1121


3101 South Creasy Lane

Lafayette, Indiana 47903

(765) 269-5000



3100 Ivy Tech Drive

Valparaiso, Indiana 46838

(219) 464-8514


410 East Columbus Drive

East Chicago, Indiana 46312

(219) 392-3600



50 West Fall Creek Parkway North Drive

Indianapolis, Indiana 46208

(317) 921-4882


50 Walnut Street

Lawrenceburg, Indiana 47025

(812) 537-4010


Personnel Policies and Procedures

Personnel Policies and Procedures cover a wide range of topics about your employment at the College: the type of position you might have, how you must conduct yourself, details about your paycheck, and the safety standards the College must maintain.

It is important that all employees are aware of this information. You are responsible for reading and understanding it. If there is something you do not understand, ask your supervisor for help. Your supervisor or Human Resources staff will be glad to assist you.

Military Leave

The College complies with and supports the Uniformed Services Employment and Re-Employment Rights Act (USERRA). USERRA applies to persons who perform duty in the "uniformed services" including service in the Army, Navy, Marine Corps, Air Force, Coast Guard, Public Health Service Commissioned Corps, as well as the reserve components of each of these services. Uniformed Service includes active duty, active duty for training, inactive duty for training (such as drills), and initial active duty training, as well as the period for which a person is absent from a position of employment for the purpose of an examination to determine fitness to perform any such duty. If you are a member of the armed services or become a member you should inform the Executive Director of Human Resources so your rights under USERRA and the College's policies and procedures are handled appropriately in the event you need to be away from work for military service.

Notice of Military Service

Any employee entering any category of training or military service must provide advance written notification to their immediate supervisor and the Executive Director of Human resources that they will be leaving their job for military training or service, unless giving such notice is impossible or is precluded by some military necessity. The cumulative length of absence for any employee taking military leaves may not exceed five years.

Re-Employment Rights

An employee whose military service is from one to thirty days must return to work at the beginning of their next regularly scheduled work period on the first full day after release from service (taking into account safe travel home plus an eight-hour rest period.) An employee who has served more than thirty days but fewer than 180 days must submit an application for re-employment within 14 days of his or her release from military service. An employee who has served more than 180 days must make an application for re-employment and submit it within 90 days after completing military service. Any re-employment application may be in writing or oral, but must clearly indicate that the person is seeking to return to work after their service in the military. If an employee is discharged under other than honorable conditions, he or she will not be entitled to re-employment rights.

Pay for Military Service

Part-time employees are not eligible for pay during military service.

For further information related to military leaves of absence, benefits, seniority, etc., please contact the Human Resources Department.

Benefit Programs

As a part-time employee of the College, you are eligible for certain benefits.  Ivy Tech offers a variety of voluntary benefit options as well as retirement plans depending on the type of position you hold.

Detailed information regarding all of the College's benefit programs is available on the benefits website, Ivy Tech Employee Benefits.

Employee Assistance Program

Ivy Tech has partnered with Humana as the College’s statewide employee assistance program available to part-time employees and household members.  The College is covering the entire cost of this benefit recognizing how important EAP and Work Life services can be to you and members of your household.   

Employees can call the EAP and Work-Life program to receive guidance and assistance with family issues, finding child and adult care, workplace concerns, legal and financial issues, stress, health and wellness, and any other issues that concern them. The program offers personal, confidential guidance and counseling for part-time Ivy Tech employees and household members.

  • Services are confidential and available 24 hours a day, seven days a week.
  • Telephonic Access: 1-866-440-6556 
  • Online Access –  
    • Username: ivytech
    • Password: eap

Educational Support

Ivy Tech supports professional development through academic pursuit and provides opportunities for its employees, their spouses and dependent children to attend Ivy Tech classes at substantially reduced costs.

Fee Remission for Ivy Tech Courses

Adjunct faculty and part-time (non-temporary) staff are eligible for fee remission.

An adjunct faculty who has successfully completed two full semesters of employment with the College is eligible to enroll in Ivy Tech courses for up to six (6) credit hours per semester during the term they are actively employed. A part-time (non-temporary) employee who has successfully completed one full year of service with the College is eligible to enroll in Ivy Tech courses for up to six (6) credit hours per semester during their active employment. The employee’s  spouse and/or dependent children may also enroll for up to six (6) credit hours per semester provided the eligibility criteria are met.  The College will waive the general fee, Ivy+ textbook fee, technology fee and distance education fee when a fee remission waiver form is approved prior to the first day of the term. A dependent acknowledgment form must be completed when requesting a fee remission for a dependent. A request to repeat a course previously approved for fee remission may be subject to inquiry and justification, with final approval of the Chancellor, Vice President or designee.

Questions regarding this policy should be directed to the campus human resources office.

Updates to the Part-Time Employee Handbook

August 2021

TO: All Part-Time Employees
DATE: August, 2021
FROM: Mike McNichols
Vice President of Human Resources
Systems Office
RE: Update to the Part-Time Employee Handbook

Below is a brief description of updates made to the Part-Time Employee Handbook. We have established a direct link from this summary to each section in the handbook to provide you easy access to the update. Please be sure to review the updates carefully so you are fully aware of the changes.

Educational Support

If you have any questions about these changes, please contact your local Human Resources team.

April 2021

TO: All Part-Time Employees
DATE: April, 2021
FROM: Mike McNichols
Vice President of Human Resources
Systems Office
RE: Update to the Part-Time Employee Handbook

Below is a brief description of updates made to the Part-Time Employee Handbook. We have established a direct link from this summary to each section in the handbook to provide you easy access to the update. Please be sure to review the updates carefully so you are fully aware of the changes.

Personnel Policies and Procedures
General College Operations
  • Emergency College or Campus Closings –Effective 4/5/2021 - The purpose of this policy is to provide a framework for work and learning during statewide, geographic regional, or campus emergencies. It is the goal of the College to remain open, either in person or through virtual/remote means.

If you have any questions about these changes, please contact your local Human Resources team.

June 2020

TO: All Part-Time Employees
DATE: June, 2020
FROM: Mike McNichols
Vice President of Human Resources
Systems Office
RE: Update to the Part-Time Employee Handbook

Below is a brief description of updates made to the Part-Time Employee Handbook. We have established a direct link from this summary to each section in the handbook to provide you easy access to the update. Please be sure to review the updates carefully so you are fully aware of the changes.

Personnel Policies and Procedures
  • Employment at the College
    • New Employee Probationary Period - The policy has been updated to permit newly hired employees in probationary status to be eligible to apply for employment opportunities at the College.

If you have any questions about these changes, please contact your local Human Resources team.