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Introduction to Handbook

Team Ivy

Please read this handbook.

It tells you about the College's basic policies regarding your wages, hours, benefits, working conditions, and other matters of your employment. It also includes information you will want to know about the College.

Fringe benefit information in this handbook is only a general guide. Please read the benefits booklets which the College has given you for details.

If you have questions regarding your employment or the College, please ask your supervisor, Human Resources Administrator, or other Human Resources staff. They want to help you avoid misunderstandings. If they do not know the answer to your question, they will get it for you.

The College has essentially the following three types of personnel policies:

  1. No policy covering a particular subject. The local administrators are free to form their own policy covering that subject.
  2. A general policy, leaving the details up to the local administrators; for example, wage and salary administration.
  3. A detailed policy which administrators are expected to follow with less flexibility for local administrators; for example, health care and retirement.

All policies and benefit programs are subject to ongoing review by the College. Changes are made when necessary to ensure that the needs of both the employees and College continue to be met with regard to active and retired employees.

As changes occur or as new programs are developed, notification that these changes have been made will be communicated via statewide e-mail, on the Infonet bulletin board, and in the Inside Ivy Tech newsletter. It is important that you review these updates so that you are familiar with current policies and procedures.

No statement in this handbook is intended to create an employment contract between you and the College.

The College reserves the right to change personnel policies, benefits, and terms and conditions of employment at any time without notice.

The Personnel Section in the College Operational Procedure Manual (COPM) became null and void on March 1, 1998.

Ivy Tech Community College of Indiana is an accredited, equal opportunity, affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, gender identity or status as a veteran.

 

Message from the College President

To Faculty and Staff:

It is an honor to serve as the president of Ivy Tech Community College of Indiana. I wish to first thank you for your support that has helped Ivy Tech become the largest singly accredited statewide community college system in the country and a national leader in so many areas.

We are proud of our past accomplishments and eagerly look forward to new challenges. Ivy Tech employees have a unique sense of teamwork. Together our faculty and staff ensure the success of our students and work to help them achieve their goals on their expected timeline, if not faster, and helping them achieve even more.

We provide opportunities for quality training and education - education which enhances the economic development and growth of Indiana by aligning with the needs of our workforce.  We provide the talent Indiana companies’ need. 

Some students enter the workforce right away with an Ivy Tech credential; for others this may be the start of their journey as they leave Ivy Tech with a credential and credits that transfer onto one of our many four-year partners.

During the busy routine of day-to-day activities, it is easy to forget the value of your contribution to the goals and mission of the Community College. At such a time, I would urge you to take a moment to talk with a student, look into a classroom, or listen carefully as a faculty or staff member discuss a graduate's success. Any one of these experiences will renew your enthusiasm. You will be reminded that your work is helping to make individual students' dreams come true and changing the lives of thousands of people each year. This is the work of which we can all be proud. Thank you for your individual contributions to accomplishing our mission.  Together we really do change lives and make Indiana great.

Sue Ellspermann, Ph.D.

President

About Your College

Ivy Tech Community College is the state's largest public postsecondary institution and the nation's largest singly accredited statewide community college system serving nearly 200,000 students annually.

Ivy Tech was created by the General Assembly in 1963 and is one of the state’s seven public, post-secondary institutions along with IU, Purdue, Ball State, ISU, USI and Vincennes.  Ivy Tech was named Indiana’s sole community college system in 2005 and is the nation’s only statewide community college system.  As a public college, Ivy Tech is state-supported, which means a major portion of its funding is provided by appropriations from the Indiana General Assembly.

While our students enjoy the benefits of a large institution, with 30 campuses throughout the state and an average class size of 22, students find personal attention close to home at Ivy Tech Community College.

Ivy Tech is the state's most affordable college and with credits that transfer, students can save money by completing the first two years of a four-year degree at Ivy Tech.

Ivy Tech Community College's Department of Workforce and Economic Development offers local, affordable solutions for Indiana business and industry training needs.

Ivy Tech’s mission is to prepare Indiana residents to learn, live, and work in a diverse and globally competitive environment by delivering professional, technical, transfer and lifelong education.  Through its affordable, open access education and training programs, the college enhances the development of Indiana’s citizens and communities and strengthens its economy.  Our vision is "Changing Lives, Making Indiana Great."

The College recently launched its new "Accelerating Greatness  to Focus on Student Success 2025 Strategic Plan," which includes four core strategies: 1.) Ensure that students achieve their educational goals, 2.) Make Indiana’s citizens, workforce and businesses more competitive globally, 3.) Ensure optimal quality and efficiencies statewide, and 4.) Secure an adequate and sustainable resource base.

Ivy Tech Foundation

Giving back a little can change lives!

Foundation LogoThe Ivy Tech Foundation is a not-for-profit organization established to direct contributions to provide support for the students and programs of Ivy Tech Community College of Indiana. The Foundation, organized in 1969, has contributed greatly to the statewide growth and development of the College. It continues to provide services where needed, especially in the area of financial support for Ivy Tech students.

Historically, staff and faculty have been tremendous supporters of the cause of the foundation through cash gifts and payroll deductions. Last year, over 1100 Ivy Tech employees provided financial support for Foundation activities. Many participate in the 1% giving club, knowing that it is not how much you give, but giving in proportion to what you have that matters. Payroll deduction is an easy and painless way to give. Gifts can be directed for use in areas of greatest need, or restricted to the uses of a particular Region, instructional site, or program area. All gifts to the Foundation qualify as charitable contributions for federal income tax purposes as well as for special Indiana income tax credit.

More than $68 million in private donations has been received by the Foundation in the past five years. Donors have enthusiastically provided funds for student financial assistance, laboratory equipment and upgrades, and capital projects to renovate facilities, build buildings, and create new campuses across the State. Support for faculty training, staff development, and new programs associated with community college programming have also been targeted Foundation efforts.

For further information about the Ivy Tech Foundation and its programs, contact your Regional Executive Director of Development, or the Executive Director of Resource Development, Sandra Howarth.

Regional Administrative Centers

IVY TECH NORTHWEST

Region 1

 1440 East 35th Avenue

 Gary, Indiana 46409

 (219) 981-1111

IVY TECH WHITEWATER

Region 9

 2357 Chester Boulevard

 Richmond, Indiana 47374

 (765) 966-2656

IVY TECH NORTH CENTRAL

Region 2

 220 Dean Johnson Boulevard

 South Bend, Indiana 46601

 (574) 289-7001

 

 

 IVY TECH COLUMBUS

Region 10

 4475 Central Avenue

 Columbus, Indiana 47203

 (812) 372-9925

 IVY TECH NORTHEAST

Region 3

 3800 North Anthony Boulevard

 Fort Wayne, Indiana 46805

 (260) 482-9171

IVY TECH SOUTHEAST

Region 11

 590 Ivy Tech Drive

 Madison, Indiana 47250

 (812) 265-2580

IVY TECH LAFAYETTE

Region 4

 3101 South Creasy Lane

 Lafayette, Indiana 47903

 (765) 269-5100

IVY TECH SOUTHWEST

Region 12

 3501 N. First Avenue

 Evansville, Indiana 47710

 (812) 426-2865

IVY TECH KOKOMO

Region 5

 1815 East Morgan Street

 PO Box 1373

 Kokomo, Indiana 46903

 (765) 459-0561

IVY TECH SELLERSBURG

Region 13

 8204 Highway 311

 Sellersburg, Indiana 47172

 (812) 246-3301

IVY TECH EAST CENTRAL

Region 6

 4301 South Cowan Road

 Muncie, Indiana 47302

 (765) 289-2291

IVY TECH BLOOMINGTON

Region 14

 200 Daniels Way

 Bloomington, Indiana 47404

 (812) 330-6350

IVY TECH WABASH VALLEY

Region 7

 8000 South Education Drive

 Terre Haute, Indiana 47802

 (812) 299-1121

COLLEGE CENTRAL OFFICES

 50 West Fall Creek Parkway North Drive

 Indianapolis, Indiana 46208

 (317) 921-4882 

IVY TECH CENTRAL INDIANA

Region 8

 50 West Fall Creek Parkway North Drive

 Indianapolis, Indiana 46208

 (317) 921-4800

 

 

Personnel Policies and Procedures

Personnel Policies and Procedures cover a wide range of topics about your employment at the College: the type of position you might have, how you must conduct yourself, details about your paycheck, and the safety standards the College must maintain.

It is important that all employees are aware of this information. You are responsible for reading and understanding it. If there is something you do not understand, ask your supervisor for help. Your supervisor or Human Resources staff will be glad to assist you.

Military Leave

The College complies with and supports the Uniformed Services Employment and Re-Employment Rights Act (USERRA). USERRA applies to persons who perform duty in the "uniformed services" including service in the Army, Navy, Marine Corps, Air Force, Coast Guard, Public Health Service Commissioned Corps, as well as the reserve components of each of these services. Uniformed Service includes active duty, active duty for training, inactive duty for training (such as drills), and initial active duty training, as well as the period for which a person is absent from a position of employment for the purpose of an examination to determine fitness to perform any such duty. If you are a member of the armed services or become a member you should inform the Executive Director of Human Resources so your rights under USERRA and the College's policies and procedures are handled appropriately in the event you need to be away from work for military service.

Notice of Military Service

Any employee entering any category of training or military service must provide advance written notification to their immediate supervisor and the Executive Director of Human resources that they will be leaving their job for military training or service, unless giving such notice is impossible or is precluded by some military necessity. The cumulative length of absence for any employee taking military leaves may not exceed five years.

Re-Employment Rights

An employee whose military service is from one to thirty days must return to work at the beginning of their next regularly scheduled work period on the first full day after release from service (taking into account safe travel home plus an eight-hour rest period.) An employee who has served more than thirty days but fewer than 180 days must submit an application for re-employment within 14 days of his or her release from military service. An employee who has served more than 180 days must make an application for re-employment and submit it within 90 days after completing military service. Any re-employment application may be in writing or oral, but must clearly indicate that the person is seeking to return to work after their service in the military. If an employee is discharged under other than honorable conditions, he or she will not be entitled to re-employment rights.

Pay for Military Service

Part-time employees are not eligible for pay during military service.

For further information related to military leaves of absence, benefits, seniority, etc., please contact the Human Resources Department.

Benefit Programs

As a part-time employee of the College, you are eligible for certain benefits.  Ivy Tech offers a variety of voluntary benefit options as well as retirement plans depending on the type of position you hold.

Detailed information regarding all of the College's benefit programs is available on the benefits website, Ivy Tech Employee Benefits.

Employee Assistance Program

Personal or family problems may, at times, affect your job performance. If this is the case, you are encouraged to let your supervisor or regional Human Resources Administrator know. They are not counselors, but they can give you valuable information about the community resources which may help you and your family.

Employee assistance programs are contracted for on a region-specific basis. Please contact your regional Human Resource Administrator to determine if this service is available in your region. This assistance is strictly confidential and a designated number of counseling sessions and/or other EAP services are provided at no cost to you.

Educational Support

Ivy Tech supports professional development through academic pursuit and provides opportunities for its employees, their spouses and dependent children to attend Ivy Tech classes at substantially reduced costs.

Fee Remission for Ivy Tech Courses

Adjunct faculty and part-time (non-temporary) staff are eligible for fee remission.

An adjunct faculty who has successfully completed two full semesters of employment with the College is eligible to enroll in Ivy Tech courses for up to six (6) credit hours per semester during the term they are actively employed. A part-time (non-temporary) employee who has successfully completed one full year of service with the College is eligible to enroll in Ivy Tech courses for up to six (6) credit hours per semester during their active employment. The employee’s  spouse and/or dependent children may also enroll for up to six (6) credit hours per semester provided the eligibility criteria are met.  The College will waive the general fee, technology fee and distance education fee when a fee remission waiver form is approved prior to the first day of the term. A dependent acknowledgment form must be completed when requesting a fee remission for a dependent. A request to repeat a course previously approved for fee remission may be subject to inquiry and justification, with final approval of the Chancellor, Vice President or designee.

Questions regarding this policy should be directed to the regional human resources office.

Updates to the Part-Time Employee Handbook

January 2016

TO: All Part-Time Employees
DATE: January, 2016
FROM: Mike McNichols
Executive Director of Human Resources Office of the President
RE: Update to the Part-Time Employee Handbook

Below is brief description of updates made to the Part-Time Employee Handbook. We have established a direct link from this summary to each section in the handbook to provide you easy access to the update. Please be sure to review the updates carefully so you are fully aware of the changes.

Personnel Policies and Procedures
General College Operations
  • Additional Personnel Policies
    • Accidents -- The accidents section of the handbook has been removed to consolidate the protocol for the reporting of accidents section of the handbook.
Safety at the College
  • Reporting of Accidents -- Protocol for the reporting of accidents has been consolidated to one section of the handbook.  Actual policy has not been changed.
Benefit Programs
  • Worker's Compensation Disability Benefit -- The Worker's Compensation policy has been updated to include rules and requirements for Temporary Modified Duty for employees returning to work following a workplace injury or illness.

If you have any questions about these changes, please contact your regional Human Resources Administrator.

April 2015

TO: All Full-Time Employees
DATE: April, 2015
FROM: Mike Popielski
Executive Director of Human Resources Office of the President
RE: Update to the Part-Time Employee Handbook

Below is brief description of updates made to the Part-Time Employee Handbook. We have established a direct link from this summary to each section in the handbook to provide you easy access to the update. Please be sure to review the updates carefully so you are fully aware of the changes.

Personnel Policies and Procedures
Employment at the College

If you have any questions about these changes, please contact your regional Human Resources Administrator.