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Ivy Tech Columbus Service Area is seeking a dedicated and motivated individual to join our team as the Assistant Director of the Advantage Shelby Scholarship Program at our Shelbyville location. In this role, the Assistant Director will collaborate closely with the Program Director to oversee and enhance the Advantage Shelby County (ASC) Scholarship Program.

This position is responsible for supporting the implementation, monitoring, evaluation, and reporting of all program components while ensuring compliance with Ivy Tech guidelines, policies, and established MOU
agreements with Shelby County and the City of Shelbyville. The Assistant Director will play a key role in driving the program’s success through leadership support, student engagement, effective program execution, and data-informed decision-making.

Program Support and Evaluation:

• Assist in the continuous improvement of the Advantage Scholarship Program by

• researching best practices and regularly assessing existing policies and procedures

• related to community outreach, recruitment, retention, graduation, and community service.

• Support the collection and analysis of data across all program operations, including

• gathering feedback from stakeholders, including students and partners.

Student Recruitment and Enrollment:

• Collaborate with the five county high schools to recruit annually for the next cohort.

• Assist with the creation and distribution marketing and recruitment materials in partnership

• with the marketing and communication department.

• Participate in area recruitment events such as presentations, college fairs, and community

• outreach initiatives.

• Support students through the application and enrollment process.

Student Advising and Support:

• Assist in managing the day-to-day requirements of advising and supporting students,

• ensuring their academic and personal needs are met.

• Maintain regular communication with students to provide personalized guidance on

• academic planning and career goals.

• Help facilitate connections with appropriate resources and support services, including

• financial aid, IvyCares, and mental health services.

Reporting and Communication:

• Assist in compiling, analyzing, and preparing reports for relevant stakeholders, College

• leadership, and external partners.

• Maintain up-to-date records and documentation to support program reporting and

• compliance efforts.

The above is not to be construed as an exhaustive list. Other duties logically associated with this position may be assigned. All responsibilities will be conducted within the parameters of the Family Educational
Rights and Privacy Act (FERPA), other applicable regulatory requirements, and professional standards.

Benefits:

• No waiting period to enroll in benefits.

• Employer contribution to retirement plan.

• Excellent benefits, including voluntary benefits: medical, dental, vision, retirement, life insurance, spouse/child life insurance, Short and Long-Term Disability Insurance, identity theft protection, accidental injury and illness, and more!

• Paid time off: vacation, sick, volunteer, bereavement.

• Paid holidays: 9 days plus winter break between December 25th and January 1st.

• Free tuition at any Ivy Tech location for employee, spouse, and qualifying dependents.

• Full time employees qualify for tuition assistance for higher education opportunities.

• Professional Development opportunities.

Hiring Range:

$39,000 - $46,000

Work Hours:
May be required to work outside normal hours to attend recruitment and special events relative to the Advantage Shelby program throughout the academic year.

Minimum Requirements:

• Bachelor's degree with one (1) to three (3) years of related work experience or Associate degree or industry-related certification and three (3) to four (4) years of related experience.

• Possess a collaborative style to projects and daily tasks.

• Excellent organizational, interpersonal, and networking skills.

• Strong verbal and written communication skills.

Preferred Qualifications:

• Project oversight.

• Experience working in higher education, specifically advising and/or recruiting students.

• Shelby County Resident.

Ivy Tech Community College is an accredited, equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, national origin, marital status, religion, sex, gender, sexual orientation, gender identity, disability, age or veteran status. As required by Title IX of the Education Amendments of 1972, Ivy Tech Community College does not discriminate on the basis of sex, including sexual harassment in its educational programs and activities, including employment and admissions. Questions specific to Title IX may be referred to the College’s Title IX Coordinator or to the US Department of Education Office of Civil Rights.

Job ID: JR0000107783

The Apprenticeship Director will be instrumental in managing existing apprenticeship partner relationships, driving new apprenticeship partnership opportunities, and overseeing operations that work within Lake County to further enhance Ivy Tech’s apprenticeship efforts in the Building Trades and Workforce. The Director will manage the day-to-day operations of the existing relationships of the Apprenticeship programs. This may include facilitating enrollment and/or customizing course offerings to meet related educational requirements for apprentices and journeypersons seeking upgrade training.

Pay Range: $55,000 - 60,000

Location: This position is primarily located in East Chicago but local travel to partner union facilities will be required with occasional travel throughout the state.

MAJOR RESPONSIBILITIES:

• Initiate activities to grow the workforce and construction trade apprenticeship programs in Lake County and NE Illinois.

• Coordinate and manage the day-to-day operations of the Apprenticeship department.

• Recruit, select, and orient faculty with appropriate academic credentials for the general education component of the programs.

• Identify appropriate curriculum needs to accomplish related training goals of Building Trade Joint Apprenticeship and Training Committee (JATC) apprenticeship programs.

• Manage the enrollment, retention and completion of Building Trades and Workforce apprenticeship students.

• Work with the partners and  students to resolve student issues relating to enrollment, registration and graduation.

• Prepare and process graduation requests and follow-up with partners and communication with apprenticeship graduates.

• Prepare written communications to apprentices, representatives, students, staff, and other external partners.

• Attend Building Trade events that may extend outside of regular working hours.

• Participate in JATC Training Center site visits.

• Administer the financial tracking and account management functions related to grant initiatives.

• Manage the process of transfer for interested apprenticeship graduates.

• Collect and organize data required to meet contractual obligations.

• Maintain records of projects and other student/employer information in customer (CRM) and student management system (e.g. Salesforce, Banner, contract CSM) to track and provide reports in a timely manner; including grades and certifications earned.

• Analyze program effectiveness and recommend improvements.

• Hire, Train, Lead and manage the Apprenticeship Enrollment Coordinator through motivation, accountability, and strategic direction.

• Demonstrate strong emotional intelligence to effectively engage and support staff members.

This is not to be construed as an exhaustive list. Other duties logically associated with this position may be assigned. All responsibilities will be conducted within the parameters of the Family Educational Rights and Privacy Act (FERPA), other applicable regulatory requirements, and professional standards.

Benefits:

• No waiting period to enroll in benefits.

• Employer contribution to retirement plan.

• Excellent benefits, including voluntary benefits: medical, dental, vision, retirement, life insurance, spouse/child life insurance, Short and Long-Term Disability Insurance, identity theft protection, accidental injury and illness, and more!

• Paid time off: vacation, sick, volunteer, bereavement.

• Paid holidays: 9 days plus winter break between December 25th and January 1st.

• Free tuition at any Ivy Tech location for employee, spouse, and qualifying dependents.

• Full time employees qualify for tuition assistance for higher education opportunities.

• Professional Development opportunities.

EDUCATION: 

Bachelor’s degree required. Master’s degree preferred.

EXPERIENCE AND OTHER REQUIREMENTS:

• leadership, project management, apprenticeship programs enrollment and registration.

• A minimum of four (4) years’ related experience in leadership, apprenticeship programs, training, enrollment, registration or related fields. 

• Must be able to complete all assignments within required deadlines.

• Must possess an ability and a willingness to travel in the performance of assigned duties.

• Must have working knowledge of Microsoft Office Products, Banner and DocuSign.

• Must be able to learn and use various technology and software products as needed for day-to-day activities.

• Demonstrated ability to exercise sound judgment and process confidential information with the utmost discretion and according to current FERPA guidelines.

• Ability and desire to interact with individuals of varying social, cultural, economic and educational backgrounds.

• Must have the ability to work collaboratively and effectively with other staff members and students and administrators and be able to be productive in time-sensitive and high-pressured situations.

Selected candidate for employment will be subject to pre-employment background checks, including criminal history check, and any offer of employment will be contingent upon that outcome.

Ivy Tech Community College is an accredited, equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, national origin, marital status, religion, sex, gender, sexual orientation, gender identity, disability, age or veteran status. As required by Title IX of the Education Amendments of 1972, Ivy Tech Community College does not discriminate on the basis of sex, including sexual harassment in its educational programs and activities, including employment and admissions. Questions specific to Title IX may be referred to the College’s Title IX Coordinator or to the US Department of Education Office of Civil Rights.

Job ID: JR0000107663

Provide leadership for the organization, recruitment, and retention of Dual Credit students. The liaison serves as the primary contact for outreach initiatives and communication between participating high schools, counselors, and students. Works in partnership with Director of Admissions, the Vice Chancellor of Academic Affairs and the Director of Secondary Initiatives to provide ongoing support for Dual Credit/Enrollment and Early College programs.

Major Responsibilities:

• Cultivate relationships with Dual Credit Administrators
• Serve as point of contact for outreach efforts for area high schools
• Ensure that High School Dual Credit students receive academic support and are equipped with the appropriate guidance to succeed in Dual Credit as they transition to the college environment, i.e. Admissions, Financial Aid
  Establish consistent communication with Dual Credit students via email in order to transition them to degree/certificate Ivy Tech students utilizing CRM database.
• Work closely with high school counselors/liaisons for referrals
• Coordinate and implement DC parent night at area High Schools
• Provide Career pathways to convert high school dual credit students to degree seeking or certificate tracts
• Leverage Career services department to provide career exploration and job market statistics so students can make informed decisions about life after high school
• Track and collect data on student transition and conversion to Ivy Tech i.e.; Dual Credit Conversion Report, Annual Report
• Create and implement transitions events at Ivy Tech and High Schools
• Work collaboratively with Director of Marketing to create marketing material specifically for DC students
• Serve as a liaison in a pre-advising capacity for dual credit students
• Networking with outside organizations and agencies to promote DC program
• Continuously develop targeted enrollment strategies to increase the number of students transitioning into Ivy Tech.
• Provide leadership for enrollment activities and advising services for high school Dual Enrollment students.
• Oversee and implement standardized policies/procedures for Dual Credit programs for the campus.
• Communicate regularly with high schools, students, parents, and faculty as the primary contact on campus for Dual Credit, and promote the partnership and processes.
• Provide ongoing support and information regarding the college and promote relevant programs.
• Maintain, update, and distribute Dual Credit resource materials to college and high school personnel.
• Maintain and track Dual Credit registrations each semester. The above list of duties is not to be constructed as an exhaustive list. Other duties logically associated with the position may be assigned.

Minimum Qualifications:

Education: Bachelor’s degree required.

Experience:

• Minimum of one to two years of relevant experience and one year of supervisory experience required.
• Demonstrated experience in managing multiple projects.
• Must possess excellent “people” skills including working successfully with diverse populations, including (but not limited to) college and school administrators, counselors, teachers, students, and parents.
• Must possess skills and experience in public speaking.
• Previous computer experience is necessary.
• Must possess a willingness and an ability to travel.

​

Proudly named a Louisville Business First's 2025 Best Places to Work– Ivy Tech Community College, Sellersburg.

Ivy Tech Community College is an accredited, equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, national origin, marital status, religion, sex, gender, sexual orientation, gender identity, disability, age or veteran status. As required by Title IX of the Education Amendments of 1972, Ivy Tech Community College does not discriminate on the basis of sex, including sexual harassment in its educational programs and activities, including employment and admissions. Questions specific to Title IX may be referred to the College’s Title IX Coordinator or to the US Department of Education Office of Civil Rights.

Job ID: JR0000107405

This position provides leadership and strategic direction for student academic support initiatives. The assistant director coordinates and supervises activities in the Tutoring Center to ensure consistent and effective services are available to students. This position is responsible for researching current trends, best practices, and innovative methods for providing tutoring and writing services for students with varied levels of academic readiness. The person in this position will work closely with academic leadership to promote excellence through the utilization of innovative and data-informed academic support strategies.

Primary Responsibilities

Oversight of Tutoring Center:

• Provide direction, training, coaching, and supervision of tutors for the interdisciplinary Tutoring Center.
  • Hire, train, and supervise part-time faculty and staff tutors.
  • Develop and disseminate tutoring schedules to campus community.
  • Coordinate training program for tutors to include current trends in tutoring, writing, learning, and academic support services.
  • Manage ongoing reporting and tracking to improve the processes and procedures needed to impact student matriculation, retention and success, as well as to support budgetary decisions.
  • Manage tutor scheduling, payroll, assignments, and evaluations. 
  • Manage both the scheduling and virtual tutoring platforms.

• Lead the evaluation and adoption of academic strategies to enhance teaching and learning.
• Make recommendations for ways academic support may be strengthened to better support students and faculty needs.
• Collaborate with Assistant Director of Instructional Support to design outreach and strategies to enhance retention of students in online courses.

• Demonstrate strong, proactive customer service and/or student advocacy through a positive attitude of approachability and adaptability.
• Collaborate with faculty, academic schools, and student affairs to ensure continuity of services to students and to improve customer service. Identify ways to complement existing student success efforts.
• Collaborate with Assistant Vice Chancellor for Academic Affairs and Assistant Director of Instructional Support to coordinate new faculty onboarding, orientation, and training.
• Develop and implement specialized student workshops and structured faculty professional development to target individual student needs, including competency remediation.
• Demonstrate support for Ivy Tech Community College and its mission.
• Conduct all activities with an appreciation and respect for diversity of people, styles, and views.

Other duties logically associated with the position may be assigned.

Minimum Qualifications:

• Bachelor’s degree required. Bachelor and/or master’s degree in education, college student services, teaching and learning, or related field is preferred.
• Minimum of two (2) years demonstrated leadership or administration experience in an academic setting with supervisory experience.
• Experience in assessment of adult learners, tutoring or college instruction, serving a diverse population.
• Knowledge of tutoring techniques, learning assistance programs, variety of learning styles, and teaching and learning strategies.
• Experience with current trends and issues for academic tutoring services.
• Knowledge of instructional design principles and educational technology tools that support traditional, hybrid, and online learning.
• Excellent written, verbal and presentation skills.
• Demonstrated knowledge of Microsoft Office and Windows based computer applications.
• Available some weekday evening hours.

Preferred Qualifications:

• Experience in a community college setting and/or classroom teaching.
• Master’s degree in education or related field.
• Ability to prioritize multiple tasks and projects in an environment with potential for interruptions.
• Ability to learn new systems efficiently and adapt to new standards and practices.

Proudly named a Louisville Business First's 2025 Best Places to Work - Ivy Tech Community College, Sellersburg.

Ivy Tech Community College is an accredited, equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, national origin, marital status, religion, sex, gender, sexual orientation, gender identity, disability, age or veteran status. As required by Title IX of the Education Amendments of 1972, Ivy Tech Community College does not discriminate on the basis of sex, including sexual harassment in its educational programs and activities, including employment and admissions. Questions specific to Title IX may be referred to the College’s Title IX Coordinator or to the US Department of Education Office of Civil Rights.

Job ID: JR0000107863

The Assistant Director of Advising Operations, Retention, and Data Integrity provides operational leadership for academic advising, student tracking, and retention initiatives across the campus. Working in close partnership with the Director of Advising & Retention, this role ensures consistent, student centered advising practices while establishing and maintaining the data standards, systems processes, and operational workflows necessary for accurate student–advisor assignment and effective student success interventions. The Assistant Director collaborates extensively with Academic Affairs, including deans and department chairs, as well as key student facing units to develop and implement Standard Operating Procedures, support faculty and staff advisors, and strengthen decision making through high quality advising data and reporting. This position plays a critical role in promoting persistence, engagement, and completion in alignment with Ivy Tech’s mission of access and student success.

Location: This position will be working at the three campus locations: Crown Point, Gary, and East Chicago and must be willing to travel to all three frequently.

Pay Range: $45,000 - $52,000 per year depending on qualifications and experience

Key Responsibilities

• Lead monitoring, auditing, and maintenance of advising data across all student success systems. Ensure accurate advisor assignments, clean data structures, standardized note entry, and timely documentation to support institutional decision‑making.

• Develop and manage processes to ensure all enrolled students have an assigned advisor, including routine audits, exception reporting, and coordination of batch assignment.

• Establish and enforce advising data standards. Provide training, quality checks, and ongoing support to advisors to ensure consistent and compliant data entry.

• Collaborate with the Director of Advising & Retention to develop, document, and maintain Standard Operating Procedures (SOPs) that define consistent advising workflows, data-entry expectations, communication protocols, and caseload management standards across all academic advising units.

• Partner with Academic Affairs leadership to develop and maintain Memorandums of Understanding (MOUs) with academic units in which faculty advisors play a role, outlining expectations for advisor assignment accuracy, documentation standards, communication flow, and ongoing quality assurance.

• Work closely with Academic Affairs leadership, including deans and department chairs, to align advising processes with curricular structures, ensure accurate student–advisor assignment, and promote shared accountability for student persistence and success.

• Assist with implementation of retention strategies, outreach campaigns, and student success initiatives.

• Collaborate with admissions, apprenticeships, Career Link, financial aid, registrar, academic schools, and student affairs to support student persistence.

• Support training, onboarding, and mentoring of advising staff.

• Help plan and support student engagement and retention-focused events.

• Other duties as logically assigned with this position

Benefits Offered:

• No waiting period to enroll in benefits.

• Employer contribution to retirement plan.

• Excellent benefits, including voluntary benefits: medical, dental, vision, retirement, life insurance, spouse/child life insurance, Short and Long-Term Disability Insurance, identity theft protection, accidental injury and illness, and more!

• Paid time off: vacation, sick, volunteer, bereavement.

• Paid holidays: 9 days plus winter break between December 25th and January 1st.

• Free tuition at any Ivy Tech location for employee, spouse, and qualifying dependents.

• Full time employees qualify for tuition assistance for higher education opportunities.

• Professional Development opportunities.

Required Qualifications

• Bachelor’s degree in a related field.

• Minimum of two (2) years of professional experience in academic advising, student success, retention, or a related higher education role.

• Demonstrated experience with student information systems (e.g., Banner), CRM or advising platforms (e.g., EAB Navigate, Starfish, Salesforce), and the ability to run queries, perform data audits, and interpret system reports.

• Knowledge of advising practices and student success strategies.

• Experience using student information systems and advising tools.

• Strong communication, organizational, and collaboration skills.

Preferred Qualifications

• Master’s degree with coursework in data analytics, information systems, research methods, or educational measurement.

• Experience using reporting tools (e.g., Tableau, Excel advanced functions) to develop dashboards, monitor caseload accuracy, and support strategic decision‑making.

• Lead, coordinator, or supervisory experience.

• Experience with early alert, probation/SAP, or re-engagement initiatives.

• Familiarity with NACADA advising practices.

• Experience supporting or training faculty advisors on data‑entry expectations, system use, or caseload management.

Selected candidate for employment will be subject to pre-employment background checks, including criminal history check, and any offer of employment will be contingent upon that outcome.

Ivy Tech Community College is an accredited, equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, national origin, marital status, religion, sex, gender, sexual orientation, gender identity, disability, age or veteran status. As required by Title IX of the Education Amendments of 1972, Ivy Tech Community College does not discriminate on the basis of sex, including sexual harassment in its educational programs and activities, including employment and admissions. Questions specific to Title IX may be referred to the College’s Title IX Coordinator or to the US Department of Education Office of Civil Rights.

Job ID: JR0000107803

This position is responsible for administering business office operations and campus wide procurement duties.

Major Responsibilities:

• Administer business office operations duties, including grants management, contract management, room reservations and rental invoicing, compliance reporting, procurement oversight, and financial documentation
• Administer campus-wide procurement activities—including requisitions, purchase orders, invoices, vendor management, and contract tracking—to ensure compliance with institutional and state policies.
• Represent the Business Office in compliance-focused and grant-related meetings, along with other operational discussions requiring reporting or oversight.
• Support and collaborate with the Accounts Receivable Clerk and the Business Office & Procurement Coordinator in procurement and compliance workflows.
• Provide cross-training and serve as backup to the Assistant Director of the Bursar Office during peak cycles.
• Ensure adherence to institutional, state, and federal financial policies in all business office functions.
• Other duties as assigned to meet evolving campus needs. Responsibilities may shift during peak periods or as institutional priorities evolve.

Minimum Qualifications:

• Associate degree in related field
• 1 years of relevant work experience
• Excellent customer service skills

Preferred Qualifications:

• Bachelor’s Degree in related area
• Experience with DocuSign and WorkDay

Proudly named a Louisville Business First's 2025 Best Places to Work– Ivy Tech Community College, Sellersburg.

Ivy Tech Community College is an accredited, equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, national origin, marital status, religion, sex, gender, sexual orientation, gender identity, disability, age or veteran status. As required by Title IX of the Education Amendments of 1972, Ivy Tech Community College does not discriminate on the basis of sex, including sexual harassment in its educational programs and activities, including employment and admissions. Questions specific to Title IX may be referred to the College’s Title IX Coordinator or to the US Department of Education Office of Civil Rights.

Job ID: JR0000107555

The Assistant Director of the Business Office provides leadership, operational oversight, and strategic support to ensure the effective management of all revenue collection and accounting functions. This position oversees Business Office staff and ensures compliance with college financial policies and procedures. The Assistant Director plays a key role in ensuring timely and accurate billing, revenue recognition, and exceptional customer service to students, sponsors, and community partners.

Duties and responsibilities included, but not limited to:

• Oversee and manage the day-to-day operations related to revenue collection, billing, and recording of revenue in accordance with college policy and accounting standards.
• Provide leadership and guidance to frontline staff, third-party billing, and work-study employees.
• Review and approve daily deposits, cash reconciliations, and related documentation.
• Handle escalated student inquiries and resolve complex issues with professionalism and empathy.
• Maintain and reconcile petty cash accounts.
• Support the team by assisting with phone calls, emails, and walk-in inquiries while maintaining a high level of customer service.
• Ensure all departmental procedures are well-documented, accurate, and regularly updated.
• Collaborate with the Executive Director to identify and implement process improvements that enhance efficiency and accuracy.
• Oversee student account billings, third-party sponsorships, and scholarship fund disbursements.
• Monitor accounts receivable balances and invoicing procedures through system reporting and analysis.
• Ensure compliance with Ivy Tech Community College financial policies, procedures, and regulatory requirements.
• Work collaboratively with other departments to streamline the student service experience and promote operational excellence.
• Supervise, coach, and develop Business Office staff, fostering a culture of accountability, teamwork, and continuous improvement.
• Assist the Executive Director in enforcing financial management policies and ensuring internal controls are maintained.
• Works with other departments to develop strategies to streamline the student service process 

Education And Experience:

• Associate’s degree in Accounting, Finance, or a related field required. Bachelor’s degree preferred.
• Minimum of 3 years of experience in accounting, finance, or business operations; supervisory experience preferred.
• Demonstrated ability to interpret and apply institutional policies and procedures.
• Strong proficiency in Microsoft Office (Excel, Word, Outlook); experience with Banner and Workday preferred.
• Excellent communication, analytical, and interpersonal skills.
• Highly organized and detail-oriented with the ability to manage multiple priorities in a fast-paced environment.
• Demonstrated ability to take initiative, think critically, and drive process improvement.
• Commitment to fostering an inclusive environment that reflects the diversity of Ivy Tech’s students, employees, and community.

Ivy Tech Community College is an accredited, equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, national origin, marital status, religion, sex, gender, sexual orientation, gender identity, disability, age or veteran status. As required by Title IX of the Education Amendments of 1972, Ivy Tech Community College does not discriminate on the basis of sex, including sexual harassment in its educational programs and activities, including employment and admissions. Questions specific to Title IX may be referred to the College’s Title IX Coordinator or to the US Department of Education Office of Civil Rights.

Job ID: JR0000107158

Position Summary

The Early Childhood Workforce Development Consultant will serve as a regional connector and advocate for improving the quality and capacity of the early childhood education (ECE) workforce across the Richmond Campus’s five-county service area. This position will develop and strengthen partnerships among childcare providers, school systems, community organizations, and higher education resources to support credential attainment and professional growth for current and future childcare workers. The consultant will also coordinate initiatives to expand access to Child Development Associate (CDA) training, “grow-your-own” high school pipelines, and employer-based education programs designed to improve workforce quality and retention.

Major Responsibilities 

• Develop and maintain a network of early childhood providers (public, private, and nonprofit) across the five-county region. 

• Assess workforce needs and create pathways for childcare employees to access educational credentials (e.g., CDA, or associate degree). 

• Serve as a liaison between childcare centers and campus resources, connecting employers and workers to funding opportunities, training programs, and credential support. 

• Collaborate with public school systems to design and implement “grow-your-own” programs that encourage high school students to pursue careers in early childhood education. 

• Provide technical assistance and consultation to organizations seeking to upskill their childcare staff or align operations with state requirements. 

• Track program participation, outcomes, and community impact through regular reporting and data collection. 

• Represent the Richmond Campus at community meetings, workforce development events, and early childhood education coalitions. 

• Work closely with academic and workforce departments to ensure alignment between training offerings and industry needs. 

Minimum Qualifications 

• Bachelor’s degree in Early Childhood Education, Education, Human Services, or a related field is preferred or a minimum of three years experience in early childhood education, workforce development, or community engagement.  

• Strong Communication skills and ability to take initiative and complete tasks with minimal supervision.  

• Creative problem solver with solutions-oriented mindset 

• Easily accessible and responsive to customer needs 

• Operates with a strong sense of urgency and professionalism 

• Ability to travel throughout the service area 

Work Environment 

This position requires frequent regional travel to childcare providers, schools, and community partners.  

Ivy Tech Community College is an accredited, equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, national origin, marital status, religion, sex, gender, sexual orientation, gender identity, disability, age or veteran status. As required by Title IX of the Education Amendments of 1972, Ivy Tech Community College does not discriminate on the basis of sex, including sexual harassment in its educational programs and activities, including employment and admissions. Questions specific to Title IX may be referred to the College’s Title IX Coordinator or to the US Department of Education Office of Civil Rights.

Job ID: JR0000107312

The primary function is to manage, complete, and distribute the daily tasks of the Financial Aid Processing Center. Creates a positive environment and completes tasks that are required on a student's account in order to establish their financial aid package. This position assists campuses with in-depth processing questions, escalated account issues, and complex errors on student files. The position is responsible for ensuring that student files are processed in a timely manner and that student accounts are in accordance with federal and state regulations and institutional policy and procedures. This position also assists with questions from the financial aid processors and performs training to processing staff on a variety of financial aid topics.

MAJOR RESPONSIBILITIES

Administrative:

• Determine daily priorities, anticipated workload and distribute daily tasks for Financial Aid Processing Center.

• Research and answer escalated questions from staff, faculty and administration via tickets, instant messages and email.  Communicates as needed with external agencies through answering inquires and respond appropriately to faculty, staff and other agencies and partnerships that collaborate with the institution. 

• Organizes and conducts financial aid training for financial aid processing staff.

• Works with Financial Aid Systems Office team and IT for process improvements.

• Research and answer escalated questions from staff, faculty and administration via help tickets, instant messages and email.  Answer inquires and respond appropriately to faculty, staff and other agencies and partnerships that collaborate with the institution. 

• Review and maintain student financial aid accounts with accuracy and completeness by monitoring financial aid awards and reports regularly; analyzing data from those reports, identifying problems through internal audits and recommending solutions based on best practices.

• Assist with R2T4 calculations and reviews.

Administrative Processing of Financial Aid: 

• Maintain accurate, auditable and complete student financial aid records. 

• Process applications and other materials related to financial assistance, including Student Aid Reports (SAR), student/parent loan applications, financial aid transcripts, verification of information and certification of student eligibility and other forms of financial aid application materials as needed.

• Pull and complete loan error reports, review the loan errors and determine appropriate action required as needed.

• Review accounts with holds: TA (Transfer Alert) holds and compare with information on NSLDS, adjust aid as needed. Review GL (Grad Level) holds to determine if student is eligible for the loan amount posted, adjust accordingly. OA (Over award) and over need issues.  Adjust accounts to keep file in compliance with Federal/State regulations.

• Resolve C-Flags on student accounts (Loan Defaults, Citizenship, DD214, Loan limit, etc.) as needed by pulling and completing C-Flags reports to resolve C-Flags conflicts that exist on student accounts.

• Maintain contact with agencies regarding financial aid requirements and issues with student eligibility status, while following FERPA guidelines.

• Assist with pulling and reviewing loan not originating report, review account using checklist and determine why a loan is not creating, as needed.  Resolve issue on account that is preventing certification.

Leadership and Student Support 

• Serve as a point of contact in the absence of the Director and the Processing Assistant Director Leads. Serve as a backup for providing direct support for answering escalated questions and issues from financial aid Processors. Assist in identify training needs, communicate to the director and assist in coordinating and implementing trainings.

• Participates in team projects in the management and administration of all financial aid programs for students, including staff and resource management, audit reports and program reviews, compliance with college and funding agency requirements, processing of financial aid disbursement authorizations, maintenance of financial aid database, reconciliation of financial aid data, communicate to students account changes or issues with documentation, and assist with the development of financial aid policy and procedures the ensure compliance with federal and state regulations.

• Organize resources and initiate actions within established guidelines to achieve departmental objectives. Provide recommendations/decisions that may affect activities, programs, groups and/or departmental objectives. 

• Provide ongoing troubleshooting with internal and external customers to maximize customer service. 

• Provide training, audit and update assistance for the Processing Team’s R2T4 functions. Development of SOP and training staff is ongoing process, review accounts with Processors to ensure they understand appropriate way to complete a process.

• Assist with the quality and consistency of department operations. 

Technical Support/Usage:

• Review and update financial aid data in Banner, COD/FAA/NSLDS.

• Process information that is confidential in nature.

This is not to be construed as an exhaustive list.  Other duties logically associated with this position may be assigned.  All responsibilities will be conducted within the parameters of the Family Educational Rights and Privacy Act (FERPA), other applicable regulatory requirements, and professional standards.

SUPERVISION RECEIVED: Director of Financial Aid Processing

SUPERVISION GIVEN: None

HIRING RANGE: $54,000-60,000, dependent on experience, education, and skills.

EDUCATION, EXPERIENCE, AND OTHER REQUIREMENTS

• Associate's Degree required, Bachelor’s Degree preferred. 

• Must have at least two years of relevant experience demonstrating leadership qualities and a customer-service focus. 

• Must not be in default on an education loan or in overpayment of a federal grant or loan.

• Banner experience or the demonstrated ability to learn this software system is required. 

• Strong understanding of database management and Microsoft Office required. 

• Must demonstrate strong organizational skills and attention to detail.

• Outstanding interpersonal skills required. 

• Must have the ability to work in a self-directed team environment.

• Excellent written and verbal communications required. 

• Must have knowledge of financial aid regulations and processes. 

• Excellent interpersonal skills and the ability to work with college departments to obtain and maintain accurate information for callers are required. 

• Must demonstrate ability to promote an inclusive environment that reflects the broad diversity and backgrounds represented by our students and employees, and in which every individual feels respected and valued.

• Ability to set priorities, manage time effectively, handle multiple responsibilities simultaneously, and demonstrate the ability to work with a diverse student population in a fast-paced environment is required. 

• Must possess demonstrated leadership qualities. 

• Financial Aid knowledge and experience with financial aid information systems required. 

BENEFITS

Full-time, benefits-eligible position with no enrollment waiting period. Exceptional benefit offerings, including:

• Medical insurance, dental insurance, vision insurance, life insurance, spouse/child life insurance, long-term disability, and short-term disability.

• Retirement Plan with 10% Employer contribution, no match necessary, with no waiting period.

• Paid time off: vacation, sick time, holidays, winter break between December 25th and January 1st, and more. Up to 47 paid days off per year.

• Free Ivy Tech tuition for employees, spouses, and dependents.

• For those pursuing higher degrees, Tuition Reimbursement at other institutions.

• Opportunities for Professional Development.

• Discounts for rental cars, hotels, and electronic and mobile devices.

• Eligible employer under the DOL Public Service loan forgiveness program.

For more information on Ivy Tech Benefits, visit https://careers.ivytech.edu/benefits.

Ivy Tech Community College is an accredited, equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, national origin, marital status, religion, sex, gender, sexual orientation, gender identity, disability, age or veteran status. As required by Title IX of the Education Amendments of 1972, Ivy Tech Community College does not discriminate on the basis of sex, including sexual harassment in its educational programs and activities, including employment and admissions. Questions specific to Title IX may be referred to the College’s Title IX Coordinator or to the US Department of Education Office of Civil Rights.

Job ID: JR0000107902

GENERAL PURPOSE AND SCOPE OF THE POSITION: In collaboration with the Director of K-14 Initiatives, the Assistant Director of K-14 and Transitions will support dual credit and dual enrollment programming that will lead to completing a credential before high school graduation. This role will create academic plans aligning to Ivy Tech stackable credentials and promote Ivy Tech, with all stakeholders, as a viable option to support students in their college and career journey. This position will also develop, coordinate, and implement student success initiatives for dual enrollment students. Services to dual enrolled students include academic success guidance and planning, solution focused assistance, student group tracking, and management of students with academic and success challenges. The Assistant Director of K-14 and Transitions will work to guide students and families through the transition from high school to full-time Ivy Tech enrollment, and provide ongoing support to ensure student success. This individual will collaborate closely with faculty, school counselors, recruitment and enrollment staff, advising team and community partners to deliver a seamless, student-centered experience.

MAJOR RESPONSIBILITIES:

● Sustain positive working relationships with internal and external audiences including academic leadership, instructors, and counselors.

● Advise dual credit students about pathways to academic degrees and transfer opportunities with Ivy Tech by creating individual academic plans/degree trackers.

● Assist in promoting and increasing dual credit and dual enrollment opportunities to students within the Hamilton County service area by holding various events on campus and in partnership with community partners

● Promote dual credit and dual enrollment opportunities to high school partners, students and families.

● Provide academic advising support for Ivy Tech Hamilton County high school students.

● Organize student meetings to provide in person and/or virtual support in advising high school students through credential completions.

● Assist with transition events for high school dual enrollment students which highlight the benefits of attending Ivy Tech Community College.

● Establish consistent communication with dual credit students in order to transition them to full time Ivy Tech students after high school.

● Collaborate with campus Registrar in auditing and awarding credentials at the end of each semester.

● Assist Director of K14 Initiatives with onsite support at Hamilton County partner high schools through dual credit registration during peak times.

● Assist with the application and qualification process of dual credit and dual enrollment students to ensure a smooth process from start to finish.

● Coordinate dual enrollment student on-campus orientations and other on-campus events. Share campus resources with dual enrollment students when appropriate.

● Manage several concurrent projects with a minimal amount of supervision.

● Ensure timelines and policies are adhered to for NACEP accreditation requirements and college policies throughout the year.

● Support and contribute to the department, campus and College vision for K-14. This is not to be construed as an exhaustive list. Other duties logically associated with this position may be assigned. All responsibilities will be conducted within the parameters of the Family Educational Rights and Privacy Act (FERPA), other applicable regulatory requirements, and professional standards.

SUPERVISION RECEIVED: Director of K-14 Initiatives

SUPERVISION GIVEN: n/a

EDUCATION AND EXPERIENCE:

● Bachelor’s Degree required with minimum of 3-5 years in program development or K-14 preferred.

● Must be highly motivated and possess demonstrated planning, and organization skills.

● Must demonstrate the ability to take initiative and make decisions

● Interpersonal skills, attention to detail and the ability to handle major projects simultaneously are required.

● Must demonstrate familiarity with technology and ability to learn systems as applied to delivery of services to dual credit and dual enrolled students.

● Ability to administer and interpret assessment results required.

● Must possess a willingness and an ability to travel within the service area and occasionally work nights or weekends.

● We are looking for a candidate who is committed to an environment where team members feel valued, respected and supported. The ideal candidate will demonstrate a strong commitment to a workplace culture that recognizes and appreciates varied perspectives, backgrounds, and experiences. We are seeking someone who is passionate about creating and maintaining a team dynamic that encourages open communication and mutual respect.

CLASSIFICATION: E1

SALARY: Starting annual salary for this role is $44,800.

Ivy Tech Community College is an accredited, equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, national origin, marital status, religion, sex, gender, sexual orientation, gender identity, disability, age or veteran status. As required by Title IX of the Education Amendments of 1972, Ivy Tech Community College does not discriminate on the basis of sex, including sexual harassment in its educational programs and activities, including employment and admissions. Questions specific to Title IX may be referred to the College’s Title IX Coordinator or to the US Department of Education Office of Civil Rights.

Job ID: JR0000107560

Under the direction of the Assistant Vice President for Financial Aid Compliance and Processing, the Associate Director of Financial Aid Training and Compliance will assist with the training of financial aid staff throughout the Ivy Tech Community College system and maintain compliance with federal, state, and institutional policies.

MAJOR RESPONSIBILITIES

• Assist with ensuring college-wide compliance with federal Title IV, state, and institutional programs.

• Assist with ensuring an effective Quality Control (QC) program for all major financial aid processes.

• Remain current on changes to federal and state laws that impact the administration of financial aid and provide training to all relevant stakeholders on those changes.

• Assist with the coordination of the annual federal and state financial aid compliance audits.

• Assist with maintaining Ivy Tech’s financial aid policies and procedures manual to ensure compliance with regulations and with the development of standard operating procedures (SOPs).

• Assist with organizing and administering a financial aid training program for current and new Ivy Tech staff and contractors.

• Assist with identifying any training needs, communicate those needs to the Assistant Vice President for Financial Aid Compliance and Processing, and assist with coordinating and implementing training to cover those needs.

• Research and answer escalated questions from staff and administration via e-mails, phone calls, and instant messages in an accurate and timely manner.

• Work with the Financial Aid Systems team and IT for process improvements.

• Assist with reporting potentially fraudulent activities to the Office of Inspector General (OIG).

• Attend all necessary staff meetings, serve on college-wide committees as assigned, and attend external training workshops as necessary.

• Establish effective relationships with key campus personnel and provide necessary feedback to improve process flow and to ensure the department is achieving overall goals.

• Review and update financial aid data in Banner, COD, FPP, ScholarTrack, NSLDS, and other systems.

• Process information that is confidential in nature.

This is not to be construed as an exhaustive list. Other duties logically associated with this position may be assigned. All responsibilities will be conducted within the parameters of the Family Educational Rights and Privacy Act (FERPA), other applicable regulatory requirements, and professional standards.

SUPERVISION RECEIVED: Assistant Vice President of Financial Aid Compliance and Processing

SUPERVISION GIVEN: None

SALARY RANGE: $60,000-65,000 - based on skills, experience, and education.

EDUCATION, EXPERIENCE, AND OTHER REQUIREMENTS

• A bachelor’s degree is required. NASFAA Credentials are strongly preferred.

• Three or more years’ experience administering financial aid programs.

• Must not be in default on an education loan or in overpayment of a federal grant or loan.

• Extensive knowledge of regulations impacting the administration of Title IV programs is required.

• Banner experience or the demonstrated ability to learn this software system is required. 

• Strong understanding of database management and Microsoft Office required. 

• Must demonstrate strong organizational skills and attention to detail.

• Outstanding interpersonal skills required. 

• Must have the ability to work in a self-directed team environment.

• Excellent written and verbal communication is required. 

• Must know financial aid regulations and processes. 

• Ability to set priorities, manage time effectively, handle multiple responsibilities simultaneously, and demonstrate the ability to work with a diverse student population in a fast-paced environment is required.

  BENEFITS

Full-time, benefits-eligible position with no enrollment waiting period. Exceptional benefit offerings, including:

• Medical insurance, dental insurance, vision insurance, life insurance, spouse/child life insurance, long-term disability, and short-term disability.

• Retirement Plan with 10% Employer contribution, no match necessary, with no waiting period.

• Paid time off: vacation, sick time, holidays, winter break between December 25th and January 1st, and more. Up to 47 paid days off per year.

• Free Ivy Tech tuition for employees, spouses, and dependents.

• For those pursuing higher degrees, Tuition Reimbursement at other institutions.

• Opportunities for Professional Development.

• Discounts for rental cars, hotels, and electronic and mobile devices.

• Eligible employer under the DOL Public Service loan forgiveness program.

For more information on Ivy Tech Benefits, visit https://careers.ivytech.edu/benefits.

Ivy Tech Community College is an accredited, equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, national origin, marital status, religion, sex, gender, sexual orientation, gender identity, disability, age or veteran status. As required by Title IX of the Education Amendments of 1972, Ivy Tech Community College does not discriminate on the basis of sex, including sexual harassment in its educational programs and activities, including employment and admissions. Questions specific to Title IX may be referred to the College’s Title IX Coordinator or to the US Department of Education Office of Civil Rights.

Job ID: JR0000107883

Job Title: Associate Director, Heartland BioWorks
Location: Indianapolis – Downtown Campus
Job Type: Full-time
Classification: E-1
Salary Range: $51,500 - $58,500 (based on experience)
Reports To: Executive Director of Workforce Training and Employer Engagement

Who We Are:
We are an open-access college that fuels Indiana’s economy through excellence in teaching and proactive engagement with industry and community partners, embedded in a culture of innovation that empowers all students to learn and succeed. We are “higher education at the speed of life!”

Our Values:
• Empathy: We stand with our students, partners, and communities.
• Integrity: We treat all with dignity and respect.
• Accountability: We deliver on our commitments.
• Agility: We innovate, iterate, and transform.
• Connectivity: We connect with partners to strengthen communities and ensure student success for all.

About the Role:
The Associate Director, Heartland BioWorks, serves as a strategic execution partner responsible for operationalizing regional biomanufacturing workforce priorities into scalable, outcomes-driven training solutions. This role leverages cross-sector collaboration, program management acumen, and workforce development expertise to ensure training initiatives are industry-aligned, grant-compliant, and performance-focused. The position plays a pivotal role in stewarding grant deliverables, strengthening employer and education partnerships, and building sustainable talent pipelines for entry-level biopharmaceutical manufacturing and laboratory technician roles.

***GRANT FUNDED POSITION***
This position is funded through a grant that has been awarded to Ivy Tech Community College. Employment in this position is contingent upon the availability of that grant funding. While the current grant period is five years, continued funding is not guaranteed. If grant funds are exhausted without confirmation of a forthcoming grant funding extension, this position will be eliminated and employment with the College terminated.

- RESUME AND COVERLETTER REQUIRED FOR CONSIDERATION -

Required Skills & Competencies:

Workforce & Training Program Development

• Demonstrated ability to design, implement, and scale skills-based training programs aligned with industry-defined competencies.
• Experience integrating existing curriculum and instructional assets to accelerate program deployment and relevance.

Project & Program Management

• Proven capability to manage complex, multi-stakeholder initiatives, including timelines, deliverables, metrics, and continuous improvement efforts.

• Strong organizational discipline to manage competing priorities while maintaining compliance and quality standards.

Data Analysis & Performance Tracking

• Ability to track participation, completion, and performance metrics and translate data into actionable insights.
• Experience preparing programmatic and grant-related reports aligned with federal and partner requirements.

Communication & Stakeholder Engagement

• Strong written and verbal communication skills, with the ability to align employers, educators, and workforce partners around shared objectives.
• Ability to serve as a connector and trusted partner across institutions and external stakeholders.

Financial & Budget Management

• Working knowledge of budget oversight, expense tracking, projections, and allowable cost management within funded initiatives.
• Experience preparing billing documentation and maintaining accurate financial records.

Operational & Administrative Execution

• Ability to coordinate schedules, resources, instructors, facilities, and learning management systems to support program delivery.
• Proficiency with spreadsheet software and administrative systems to support reporting and operational efficiency.

Leadership & Professional Judgment

• Ability to guide trainers and faculty to ensure instructional quality and alignment with learning objectives.
• Demonstrated sound judgment, discretion, and adherence to FERPA and other regulatory requirements.

Preferred Additional Skills:

• Experience supporting federally funded grants or workforce development initiatives.
   
• Familiarity with biomanufacturing, biopharmaceutical, or advanced manufacturing workforce ecosystems.
   
• Experience supporting early pipeline programming, including youth, summer, or work-based learning initiatives.

Key Responsibilities:

The following is not to be construed as an exhaustive list. Other duties logically associated with this position may be assigned. All responsibilities will be conducted within the parameters of the Family Educational Rights and Privacy Act (FERPA), other applicable regulatory requirements, and professional standards.

• Collaborate with subject matter experts to design, develop, and deliver skills-based training aligned to priority biomanufacturing roles.
• Provide oversight and guidance to instructors to ensure consistency, quality, and alignment with defined learning outcomes.
• Coordinate outreach, recruitment, and employer engagement strategies to maximize participation and utilization of training programs.
• Serve as a liaison between employers, education partners, Ivy Tech System Office, and campuses to ensure responsiveness to regional workforce demand.
• Track and analyze participation, completion, and performance metrics across training programs and summer initiatives.
• Prepare required reports, documentation, and updates in alignment with Heartland BioWorks and EDA requirements.
• Manage project schedules, deliverables, budgets, and financial reporting to ensure compliance with grant and contract obligations.
• Coordinate instructors, training schedules, facilities, materials, and learning management system course builds.
• Procure materials and supplies, monitor inventory, and prepare instructional resources in advance of training delivery.
• Communicate progress, risks, and milestones clearly and consistently with internal and external stakeholders

Education & Experience:

• Bachelor’s degree and 3 or more years of related experience, or a master’s degree and 1+ years of related experience.

Experience and Other Requirements:

• Knowledge and experience in both project and program management, including programmatic reporting and budget management.
• Must be able to process and respond quickly, efficiently, and thoroughly to a large variety of information requests in a positive and personal manner.
• Must be able to effectively communicate and give directions and operate as a positive team member.
• Must demonstrate ability to promote an inclusive environment that reflects the broad diversity and backgrounds represented by our students and employees and which every individual feels respected and valued.
• Must possess ability to manage difficult situations, reach positive solutions, and work on own initiative.
• Demonstrated ability to exercise sound judgment and process confidential information with the utmost discretion and according to current FERPA guidelines.
• Strong oral and written communication skills and analytical skills required. Excellent project management and organizational skills required.
• Experience with spreadsheet software required.
• Experience with federal grants and workforce training desired but not required.

Formal education may be beneficial; however, priority will be given to candidates who can demonstrate applied skills and a record of success in program management, workforce training, or related environments. Successful candidates will demonstrate the ability to translate strategy into execution, manage funded initiatives, and deliver measurable outcomes.

Why Join Us?

• Opportunity to lead high-impact workforce initiatives aligned with regional economic growth.
• Exposure to cross-sector collaboration with industry, education, and workforce partners.
• Competitive compensation and benefits package.
• Long-term professional growth through innovative, grant-funded programming.

Must demonstrate ability to promote an environment that reflects the broad backgrounds represented by our students and employees and which every individual feels respected and valued.

Ivy Tech Community College is an accredited, equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, national origin, marital status, religion, sex, gender, sexual orientation, gender identity, disability, age or veteran status. As required by Title IX of the Education Amendments of 1972, Ivy Tech Community College does not discriminate on the basis of sex, including sexual harassment in its educational programs and activities, including employment and admissions. Questions specific to Title IX may be referred to the College’s Title IX Coordinator or to the US Department of Education Office of Civil Rights.

Job ID: JR0000107623

Provide leadership and strategic planning for Academic Advising. Direct staff in providing new student guidance and academic advising. Ensure utilization of new advising model, continuity of services, integrity of advising policies and procedures, accuracy of advising material, effectiveness of evaluative tools, and to improve customer service.

MAJOR RESPONSBILITIES:

Leadership/Planning

• Supervise the daily functions of the Academic Advising Center.
• Provide administrative leadership for a developmental, proactive, academic advising program for students served by the Academic Advising Center.
• Manage reports and tracking data to improve the processes and procedures needed to impact student matriculation, retention, and success.
• Work with the Vice Chancellor of Student Affairs to track data regarding the persistence of new, transfer, visiting, and non-degree students.
• Develop and implement an ongoing professional development program for Advisors.
• Lead advisor training, development, and evaluation for professional advisors.
• Coordinate with other directors to manage the electronic sign-in and student retention software to ensure efficient, engaging, and supportive access to offices.
• Direct the team in meeting with directors, deans, program chairs to ensure the accuracy of advising materials.
• Participate in college initiatives to improve academic advising.
• Manage academic advising resources and materials.

Student Support

• Manage electronic student files, track student progress, and contact students as needed to improve student success.
• Use computer to access student data and complete work assignments.
• Participate in professional training necessary to carry out duties.
• Manage academic advising case load in a manner that promotes retention, persistence, and student success through proactive interactions and interventions.
• Assist students in the development of an Individualized Academic Plan.
• Monitor student progress through regular meetings, communications, interventions, assessments, and data collection.
• Maintain academic advising records in compliance with College and the Family Educational Rights and Privacy Act (FERPA).
• Develop and maintain appropriate relationships with students, faculty, and staff.
• Utilize a communication plan to engage the college community in the academic advising process.

Technical Support/Banner Database

• Manage electronic student files, track student progress, and contact students as needed to improve student success.
• Use computer to access student data and complete work assignments.
• Participate in professional training necessary to carry out duties.

The above list of duties is not to be construed as an exhaustive list. Other duties logically associated with the position may be assigned. All responsibilities will be conducted within the parameters of the Family Educational Rights and Privacy Act (FERPA).

Education, Experience And Other Requirements:

Minimum Qualifications:

• Bachelor's degree required
• Five (5) years of progressive experience in advising and/or student services.
• Three (3) years of supervisory experience.
• Ability to plan, organize, delegate, and implement.
• Analytical reasoning, independent problem solving, and ability to reach conclusions based on customer needs.
• Excellent customer service skills.
• Good written and communication skills.

Preferred Qualifications:

• Master's degree preferred in Student Personnel, Higher Education Administration, Student Affairs, Psychology, Guidance, Education, or a related field.

Proudly named a Louisville Business First's 2025 Best Places to Work - Ivy Tech Community College, Sellersburg.

Ivy Tech Community College is an accredited, equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, national origin, marital status, religion, sex, gender, sexual orientation, gender identity, disability, age or veteran status. As required by Title IX of the Education Amendments of 1972, Ivy Tech Community College does not discriminate on the basis of sex, including sexual harassment in its educational programs and activities, including employment and admissions. Questions specific to Title IX may be referred to the College’s Title IX Coordinator or to the US Department of Education Office of Civil Rights.

Job ID: JR0000107814

Job Title: Director of Academic Scheduling and Strategy
Location: Indianapolis – Downtown Campus
Job Type: Full-time
Classification: E-2
Salary Range: $65,000 - $75,000/annually (based on experience)
Reports To: Executive Director of Strategy and Data Analytics

Who We Are:
We are an open-access college that fuels Indiana’s economy through excellence in teaching and proactive engagement with industry and community partners, embedded in a culture of innovation that empowers all students to learn and succeed. We are “higher education at the speed of life!”

Our Values:
• Empathy: We stand with our students, partners, and communities.
• Integrity: We treat all with dignity and respect.
• Accountability: We deliver on our commitments.
• Agility: We innovate, iterate, and transform.
• Connectivity: We connect with partners to strengthen communities and ensure student success for all.

About the Role:
We are seeking a highly skilled Academic Scheduling Systems Manager to join our team. In this role, you will leverage your technical, analytical, and cross-functional communication abilities to own and continuously improve the academic scheduling process. You will develop section count projections, build and validate term schedules, coordinate with program chairs, course builders, and facilities, and produce reporting and forecasts that inform decisions around faculty hiring, classroom utilization, and future facility needs.

The ideal candidate will have a proven track record of translating complex academic and operational requirements into structured, data-informed processes, proactively solving scheduling constraints, and optimizing physical space utilization without compromising instructional quality. This role is ideal for someone who thrives at the intersection of academics, data, and systems thinking, and who is passionate about transforming scheduling from a reactive process into a predictable, strategic asset that supports student success and sustainable enrollment growth.

***RESUME AND COVER LETTER REQUIRED FOR CONSIDERATION***

Required Skills & Competencies:

• Ability to work with data and systems to support planning and day-to-day operations, including creating, reviewing, and maintaining accurate information over time.
• Experience using data to understand constraints, identify issues, and support practical planning and coordination efforts.
• Ability to review information, spot trends or gaps, and turn findings into clear next steps or recommendations.
• Experience preparing basic reports, summaries, or visuals to support planning, forecasting, or decision-making.
• Clear verbal and written communication skills, with the ability to explain information and recommendations to a variety of audiences.
• Ability to work collaboratively with others, align on shared goals, and address differences or challenges in a professional manner.
• Strong problem-solving skills, with the ability to assess situations, prioritize work, and implement reasonable solutions.
• Comfort working in environments where information may be incomplete and priorities may change.
• Ability to manage multiple tasks and deadlines at the same time, particularly in cyclical or deadline-driven work.
• Experience documenting processes, improving workflows, and helping move work from informal or reactive practices to more consistent approaches.

Preferred Additional Skills

• Familiarity with large or shared systems used for planning, scheduling, or operational support, such as Banner.
• Experience working in higher education or other complex, team-based organizations.
• Exposure to reporting or data visualization tools. (Such as Tableau or Power BI)

Education & Experience:

• Bachelor’s degree in higher education administration, data analytics, operations management, business administration, information systems, or a related field, or equivalent combination of education and relevant professional experience required.
• Master’s degree in higher education administration, data analytics, public administration, or related field preferred.

Why Join Us?

• Opportunity to work on innovative and impactful projects.
• Collaborate with a team of skilled professionals.
• Competitive compensation and benefits package.
• Continuous learning and development opportunities.

Must demonstrate ability to promote an environment that reflects the broad backgrounds represented by our students and employees and which every individual feels respected and valued.

Ivy Tech Community College is an accredited, equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, national origin, marital status, religion, sex, gender, sexual orientation, gender identity, disability, age or veteran status. As required by Title IX of the Education Amendments of 1972, Ivy Tech Community College does not discriminate on the basis of sex, including sexual harassment in its educational programs and activities, including employment and admissions. Questions specific to Title IX may be referred to the College’s Title IX Coordinator or to the US Department of Education Office of Civil Rights.

Job ID: JR0000107720

Under the direction of the Vice Chancellor of Finance and Administration, responsible for daily operations of the Bursar’s/Finance Office. Supervises the processing and documentation of campus finance related activities. Assist in maintaining proper internal controls and compliance of college policy.

Major Responsibilities:

• Responsible for all petty cash and change funds.
• Assist in reviewing payroll for accuracy.
• Oversee purchasing activity and compliance for the campus.
• Serve as Grant Finance Designee.
• Review, approve, and obtain signatures for all campus contracts.
• Review and approve spend travel authorization and reimbursements.
• Serve as contact and approver for student financial appeals.
• Holds signature authority for Business Office required documents.
• Serve in the community and on committees as required.
• Pull and analyze budgets and internal reports.
• Assist in the budgeting process for the campus.
• Provides appropriate analysis and follow-up on delinquent student accounts.
• Perform all linking and billing for the K-14 dual credit students.
• Work closely with the Financial Aid office to assist in getting students into paid status.
• In conjunction with the Registrar, approve student reinstatements.
• Manage new college vehicle driver authorizations.
• Any other related duties as assigned.

Pay Range:

$65,000- $80,000

**The final compensation for this role will be commensurate with the candidate’s professional experience, educational background, leadership capabilities, and alignment with the strategic needs of the organization

Education, Experience And Other Requirements

Minimum Qualifications:

• Bachelor's degree in accounting or business administration or equivalent work experience.
• Supervisor experience 
• Must possess excellent communication and organization skills.
• Knowledge of personal computers and spreadsheet software

Preferred Qualifications:

• Workday experience
• Banner experience

Proudly named a Louisville Business First's 2025 Best Places to Work– Ivy Tech Community College, Sellersburg.

Ivy Tech Community College is an accredited, equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, national origin, marital status, religion, sex, gender, sexual orientation, gender identity, disability, age or veteran status. As required by Title IX of the Education Amendments of 1972, Ivy Tech Community College does not discriminate on the basis of sex, including sexual harassment in its educational programs and activities, including employment and admissions. Questions specific to Title IX may be referred to the College’s Title IX Coordinator or to the US Department of Education Office of Civil Rights.

Job ID: JR0000107443

The Director of Development is responsible directly to the Campus Chancellor with indirect reporting to the Vice President of Fundraising of the Ivy Tech Foundation (Systems Office) for developing, implementing, and evaluating a comprehensive set of strategies to convert prospects into donors and to encourage continued and increased giving by current donors to meet the strategic goals of the institution.

The Director of Development will be a member of the Chancellor’s cabinet with the purpose of providing leadership that aligns with the College’s core values and implements strategies in order to meet the needs of a diverse community and student body on campus. This position promotes diversity, integrity, community engagement, innovation, and excellence; is accountable to perform statewide responsibilities to maintain consistent statewide curricula, policies, and practices. This position will work closely with appropriate Systems Office leadership to establish strategies coordinated with statewide efforts in key areas of focus (recruitment, enrollment, completion, retention, and student success).

FUNDRAISING

Solicits individuals, corporations, foundations, and organizations for annual, major ($10,000 or greater), and planned gifts towards annually determined goals to meet the strategic priorities of the campus and College.

Coordinates and executes the advancement of relationships with prospective donors through appropriate stages of the donor cycle (identification, qualification, cultivation, solicitation, and stewardship).

Collaborates with academic partners and the grants department in the Foundation Office (Systems Office) to identify and submit grants proposals to support College initiatives. 

Creates methods to involve campus staff in development efforts. 

Engages Foundation Board of Directors, Campus Board of Trustees, and other local campus boards or councils as active members in the development process and encourage their own philanthropic support of the College. 

Represents the College at community events and through community organizations in order to identify new avenues of additional philanthropic support for the College. 

Coordinates contact and solicitation of multi-campus and statewide donors with appropriate staff from Foundation Office and other affected campuses and/or sites.

DEVELOPMENT PLANNING AND ADMINISTRATION

Ensures effective records maintenance, including recording new proposals and tracking their status and recording contact reports in a timely manner, using the Foundation’s prospect management system.

Provides stewardship of gifts including acknowledgement process, coordinating recognition events, dedications, scholarship donor recognition/communication, and working with the Foundation Office on appropriate recognition.

Manages and supports scholarship administration including developing and submitting an annual scholarship budget, as well as serving as a liaison between Development and Financial Aid. 

Works with the Campus cabinet to plan a comprehensive calendar of development events, communications, stewardship, programs and solicitations to tie in with campus goals and needs, and coordinate with overall statewide Foundation efforts and strategic plan.

Serves as liaison between the campus (and/or site) and Foundation Office staff for coordinated projects, reports, guidelines, and development procedures.

GENERAL

As a member of the Chancellor’s cabinet:

Assures assessment of functional area needs, investigates and develops alternative strategies, establishes priorities and goals, recommends implementation activities, and evaluates progress.

In collaboration with the Chancellor, oversees the development and administration of budgets for each functional area, and determines priorities for expenditures.

Serving as a model for strong leadership, develops and supports the Campus culture of team collaboration and commitment to delivering high quality services and outcomes, by being student- and employee-centered.

Builds and sustains a process-managed organization and culture that delivers measurable value for the organization targeting efficiency and cost optimization in functional areas.

Collaborates with other cabinet members to implement the College strategic plan across the campus service area. Executes strategic initiatives and resource allocation at a local level to achieve college-wide and campus-level metrics.

Creates and maintains an environment where planning, development, and delivery of services for students occur in a creative and effective manner that fosters cultural and global awareness.

This is not to be construed as an exhaustive list. Other duties logically associated with this position may be assigned. All responsibilities will be conducted within the parameters of the Family Educational Rights and Privacy Act (FERPA), other applicable regulatory requirements, and professional standards. 

Bachelor’s degree required.

Two years of progressive fundraising or similar experience, preferably in higher education or with a not-for-profit organization.

Working knowledge of principles of philanthropy and fundraising, including annual and major gift campaigns, special events, and planned giving.

Self-starter with excellent planning, execution, and evaluation skills.

Ability to communicate clearly and effectively with a variety of constituents.

Results-oriented team player with proven track record of accomplishing goals.

Capability to build partnerships with internal and external groups for the overall success of the organization.

High ethical standards for fundraising and donor relations.

Demonstrated ability to exercise confidentiality with information and financial transactions.

Willingness and ability to travel with some evening and weekend work.

CFRE or equivalent professional credential is preferred (commitment to attainment of CFRE or other appropriate credentials expected).

Ability to promote an inclusive environment that reflects the broad diversity and backgrounds represented by our students and employees and which every individual feels respected and valued.

Ivy Tech Community College is an accredited, equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, national origin, marital status, religion, sex, gender, sexual orientation, gender identity, disability, age or veteran status. As required by Title IX of the Education Amendments of 1972, Ivy Tech Community College does not discriminate on the basis of sex, including sexual harassment in its educational programs and activities, including employment and admissions. Questions specific to Title IX may be referred to the College’s Title IX Coordinator or to the US Department of Education Office of Civil Rights.

Job ID: JR0000107204

The Director of Development supports fundraising and donor engagement efforts by managing donor and alumni data, coordinating cultivation and stewardship activities, and executing recognition events and communications. This role helps secure annual and scholarship-related gifts, maintains accurate records in Salesforce, and ensures development operations and activities are implemented effectively and in alignment with established goals and procedures.

Key Responsibilities:

• Maintain accurate donor, prospect, alumni, and scholarship information in Salesforce and prepare regular reports to support fundraising planning
   

• Support donor cultivation, solicitation, and stewardship activities to enhance donor engagement and annual giving
   

• Assist in securing annual and scholarship-related gifts and prepare associated documentation and acknowledgments
   

• Coordinate donor and alumni recognition efforts, including planning and supporting events and related communications
   

• Assist with scholarship stewardship, including facilitating communication and engagement between donors and scholarship recipients

• Contribute to grant development efforts, including preparing, drafting, and supporting grant proposals as directed
   

• Support development-related communications, mailings, and outreach initiatives
   

• Assist with budget tracking and departmental reporting needs
   

• Provide administrative support to the Vice Chancellor of Workforce & Development
   

• Perform other duties as assigned

Director of DevelopmentQualifications:

• Bachelor’s degree or minimum of two years of related fundraising, development, or donor relations experience preferred

• Grant writing experience preferred

• Proven ability to handle confidential information with discretion
   

• Strong verbal, written, and interpersonal communication skills; able to engage confidently with diverse stakeholders
   

• Proficiency with computing software including Internet, email, word processing, spreadsheets, and database management systems; strong preference for experience with Salesforce or comparable CRM platforms
   

• Basic accounting skills with high attention to detail, accuracy, and proofreading quality
   

• Demonstrated ability to work independently with strong initiative, self-motivation, and sound judgment
   

• Proven experience building, managing, and sustaining professional relationships; enjoys engagement with donors and community members
   

• Exceptional organizational skills with the capacity to manage multiple priorities and deadlines
   

• Results-driven, goal-oriented, and solutions-focused with a creative approach to problem-solving
   

• Comfortable with travel and able to maintain accurate outreach and travel records
   

• Open to feedback and committed to ongoing professional growth and continuous improvement
   

• Responsive and accessible in communication; maintains a strong sense of urgency and professionalism in all interactions

 

Classification: E2

Ivy Tech Community College is an accredited, equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, national origin, marital status, religion, sex, gender, sexual orientation, gender identity, disability, age or veteran status. As required by Title IX of the Education Amendments of 1972, Ivy Tech Community College does not discriminate on the basis of sex, including sexual harassment in its educational programs and activities, including employment and admissions. Questions specific to Title IX may be referred to the College’s Title IX Coordinator or to the US Department of Education Office of Civil Rights.

Job ID: JR0000107299

Ivy Tech Columbus is seeking an individual to join our dynamic team as the Director of Enrollment Services. This position will direct the day-to-day operations of the enrollment center, including supervision of the enrollment center staff members across the Columbus, Franklin, and Shelbyville locations. Collaborate across the college to ensure new students and prospective students have a positive experience as they put in their application, go through enrollment steps, attend new student registration, and successfully start classes.

Leadership and Management:

Directing and supervising enrollment services staff and day to day operations within the enrollment department.

Strategic Planning:

Implementing enrollment plans, in collaboration with the Vice and Assistant Vice Chancellors of Student Affairs, to attract and retain students meeting campus goals and metrics. 

Enrollment Process:

Ensuring the efficiency, accuracy, and compliance of the enrollment process.

Data Analysis:

Analyzing enrollment data to identify trends and inform decision-making. 

Technology:

Implementing and leveraging technology to enhance enrollment services and create efficiencies. 

Policy Compliance:

Ensuring compliance with relevant federal, state, and institutional policies including ASOM.

Major Responsibilities

• Provide direction to the enrollment team in helping them with the overall campus goals to meet or exceed campus metrics. Formulate a department strategic plan to meet set metrics

• Direct the daily operations of the Enrollment Department including direct supervision of the Enrollment Specialists across the Columbus, Franklin, and Shelbyville campuses

• Serve as the campus liaison for incoming Job Corps students in partnership with the Atterbury Job Corps Coordinator

• Provide daily Knowledge Assessment reports to the Enrollment Team

• Attend and assist in Enrollment events, Orientation, Open Houses and other campus events representing the Enrollment Department

• Manage coordination of New Student Registration and Advising sessions including the dates and times, the spreadsheet for tracking, forecasting needs based on new student applications, and ensuring the presentation slides are up to date each term

• Manage a caseload of incoming students each term between 30% to 50% depending on the term and campus needs

• Manage incoming campus escalated tickets through Anthology Smartview

• Attend Enrollment and Admissions Systems Office leadership meetings

• Be the campus lead and point of contact for Ivy Connect & Recruitment

• Manage activities and outreach to clear incoming students in a pending application status

• Keep the front desk, handout rounder materials and hand outs up to date and stocked

• Coordinate with all locations to ensure materials are up to date each term relating to the enrollment department

• Collaborate across the college to ensure new students and prospective students have a positive experience as they put in their application, go through enrollment steps, attend new student registration, and successfully start classes

This is not to be construed as an exhaustive list. Other duties logically associated with this position may be assigned.

Minimum Qualifications:

● Bachelor’s degree required.

● Minimum of three (3) years of relative and/or progressive experience in advising and/or student services,  counseling and guidance, adult and higher education, or an equivalent combination of education.

● Broad knowledge of learning styles, study skills, and personality assessments and the ability to develop and maintain close working relationships with both internal and external constituents.

● Must demonstrate sensitivity and appreciation for the diverse backgrounds of students, faculty, and staff. e

● Must also be able to build relationships through building trust and exhibiting excellent interpersonal communication skills.

Preferred Qualifications:

● Master’s in Student Personnel, Higher Education, Counseling, Student Affairs, Psychology or related field preferred. higher education administration or a related area.

Hiring Range:

• This role is budgeted for $55,000 - $65,000 annually based on experience and education

Work Hours:  

• Typical business work hours, may be adjusted during peak times.

Benefits:

Full-time, benefits-eligible position with no enrollment waiting period. Exceptional benefit offerings, including:

• Medical insurance, dental insurance, vision insurance, life insurance, spouse/child life insurance, long-term disability, short-term disability.

• Retirement Plan with 10% Employer contribution, no match necessary, with no waiting period.

• Paid time off: vacation, sick time, holidays, winter break between December 25th and January 1st, and more. Up to 47 paid days off per year.

• Free Ivy Tech tuition for employee, spouse and dependents.

• For those pursuing higher degrees, Tuition Reimbursement at other institutions.

• Opportunities for Professional Development.

• Discounts for rental cars, hotels, and electronic and mobile devices.

• Eligible employer under the DOL Public Service loan forgiveness program.

For more information on Ivy Tech Benefits, visit https://careers.ivytech.edu/benefits

Ivy Tech Community College is an accredited, equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, national origin, marital status, religion, sex, gender, sexual orientation, gender identity, disability, age or veteran status. As required by Title IX of the Education Amendments of 1972, Ivy Tech Community College does not discriminate on the basis of sex, including sexual harassment in its educational programs and activities, including employment and admissions. Questions specific to Title IX may be referred to the College’s Title IX Coordinator or to the US Department of Education Office of Civil Rights.

Job ID: JR0000107791

The Director of Facilities - Operations provides strategic leadership and operational management for all physical plant, maintenance, contract grounds, and facilities services across the community college campus (and satellite locations). This role oversees a diverse team of facilities professionals and ensures safe, well-maintained, accessible, and sustainable learning environments for students, faculty, staff, and visitors. The Director leads day-to-day facilities operations, long-term planning, and compliance with regulatory and safety standards.

Salary:

$58,227 to $75,000 Compensation will be commensurate with the requirements of the position and the candidate’s relevant experience and education.

Major Responsibilities:

Leadership & Staff Management

• Direct, supervise, and mentor facilities personnel, including maintenance technicians, skilled trades, and contracted groundskeeping and other service providers.
• Develop and implement staffing plans, work schedules, performance evaluations, and professional development programs.
• Promote a positive, customer-focused culture within the Facilities Department.
• Ensure clear communication and effective coordination among internal teams and external partners.

Operations & Maintenance

• Oversee daily operations of campus buildings, grounds, utilities, and mechanical systems (HVAC, electrical, plumbing, life safety systems, etc.).
• Refine preventive and predictive maintenance programs to maximize facility performance and lifespan.
• Ensure work orders are tracked, prioritized, and completed efficiently using a computerized maintenance management system (CMMS).
• Coordinate emergency repairs and after-hours response protocols.

Planning, Budgeting & Capital Projects

• Collaborate on short- and long-term facilities planning, including deferred maintenance, renovations, and capital improvement projects.
• Develop and manage the Facilities Operations budget, including labor, supplies, equipment, and contracted services.
• Assist with procurement processes and oversee vendor/contractor performance.
• Provide technical input and oversight for construction, renovation, and space utilization initiatives.

Safety, Compliance & Sustainability

• Ensure compliance with federal, state, and local regulations (e.g., OSHA, ADA, fire codes, environmental regulations).
• Maintain campus safety systems including fire alarms, emergency preparedness infrastructure, and security-related facilities components.
• Lead sustainability initiatives related to energy management, waste reduction, and environmental stewardship.
• Conduct regular inspections and risk assessments.

Customer Service & Campus Collaboration

• Serve as primary point of contact for facilities-related inquiries from campus departments.
• Coordinate facilities support for campus events, classroom needs, and operational activities.
• Communicate effectively with stakeholders regarding planned outages, construction impacts, and maintenance schedules.

Full-time, benefits-eligible position with no enrollment waiting period. Excellent benefits include:

• Medical insurance, dental insurance, vision insurance, life insurance, spouse/child life insurance, long-term disability, short-term disability, as well as other voluntary benefits

• Retirement plan with 10% employer contributions, no match necessary and no waiting period for enrollment, does have a 2 year vesting period

• Employer contribution to Health Savings Account (with Choice Plan medical insurance)

• Free Ivy Tech tuition for employee, spouse, and dependents

• For those pursuing higher degrees, Tuition Reimbursement at other institutions.

• Eligible employer under the DOL Public Service loan forgiveness program.

• Opportunities for professional development

• Paid time off: Vacation and Sick time accrued biweekly

• Paid holidays: 9 days plus winter break between December 25th and January 1st

We are looking for a candidate who is committed to an environment where team members feel valued, respected and supported. The ideal candidate will demonstrate a strong commitment to a workplace culture that recognizes and appreciates varied perspectives, backgrounds, and experiences. We are seeking someone who is passionate about creating and maintaining a team dynamic that encourages open communication and mutual respect.

Minimum Qualifications:

Required

• Bachelor’s degree in Facilities Management, Engineering, Business Administration, Public Administration, or related field; or an associate degree with a minimum of three (3) years of experience supervising a facilities maintenance department with  six (6) or more technicians.   
• Strong knowledge of building systems, maintenance practices, and facilities management principles.
• Experience managing budgets and working with vendors and contractors.
• Excellent leadership, communication, and problem-solving skills.

Preferred

• Experience in higher education or public-sector facilities management.
• Certifications such as Certified Facility Manager (CFM), Facilities Management Professional (FMP), or equivalent.
• Familiarity with sustainability practices, energy management systems, and capital project oversight.

Work Environment

• Work is performed in both office and campus settings, including mechanical rooms, outdoor areas, and construction sites.
• May require evening or weekend availability for emergencies or campus events.
• Must be able to walk campus grounds, climb ladders, and inspect building systems as needed.

Other Requirements:

Selected candidate for employment will be subject to pre-employment background checks, including criminal history checks, and any offer of employment will be contingent upon that outcome. Official transcripts due at hire.

Ivy Tech Community College is an accredited, equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, national origin, marital status, religion, sex, gender, sexual orientation, gender identity, disability, age or veteran status. As required by Title IX of the Education Amendments of 1972, Ivy Tech Community College does not discriminate on the basis of sex, including sexual harassment in its educational programs and activities, including employment and admissions. Questions specific to Title IX may be referred to the College’s Title IX Coordinator or to the US Department of Education Office of Civil Rights.

Job ID: JR0000107853

GENERAL PURPOSE: Under the direction of the Vice Chancellor of Finance, the Director of Finance provides strategic leadership and oversight of all campus financial operations. This position is responsible for maintaining strong internal controls, ensuring compliance with college policies and the Financial Management Manual, safeguarding institutional assets, and supporting informed financial decision-making across the campus.
The Director oversees business office operations, including budgeting, cash management, procurement, accounts payable, accounts receivable, fixed assets, and financial reporting.

There is NO remote option for this position.

Major Responsibilities

Financial Leadership & Budget Administration

• Provides ongoing financial analysis, forecasting, and variance reporting to campus leadership to support strategic decision-making.
• Monitors departmental expenditures to ensure adherence to approved budgets and resource allocation plans.
• Prepares and/or supervises the preparation of financial reports for the Chancellor, Vice Chancellor, School Chairs, and System Office.
• Coordinates and assists with fiscal year-end closing processes.

Internal Controls & Compliance Oversight

• Designs, implements, and monitors internal control systems to safeguard college assets and ensure regulatory compliance.
• Provides direct oversight of campus financial transaction processing, including review and approval of requisitions, supplier invoices, expense reports, and purchasing card activity to ensure compliance with procurement, travel, tax, and payment policies.
• Ensures appropriate budget availability, documentation, and policy adherence prior to financial approvals.
• Conducts periodic internal reviews and compliance audits in areas including travel, fixed assets, and purchasing.
• Performs monitoring to detect duplicate payments, credit memos, segregation of duties concerns, and financial irregularities.
• Interprets and enforces college financial policies and procedures.

Cash Management & Banking Oversight

• Oversees all campus cash management functions, including daily review of cash activity and reconciliation processes.
• Reviews and monitors bank reconciliations, clearing accounts, and cash transfers in accordance with college policy.
• Oversee petty cash controls and attestations.
• Completes and submits required quarterly cash management reports.
• Serves as campus liaison with banking partners and monitors activity within financial institutions and third-party payment platforms.

Procurement

• Oversees campus procurement processes in accordance with college purchasing policy.
• Serves as Purchase Card Administrator for the campus.
• Provides support and compliance with guidance to faculty and staff regarding purchasing procedures.

Financial Systems & Data Governance

• Serves as campus administrator or liaison for financial systems, including Workday, Banner, procurement platforms, banking systems, and third-party financial vendors.
• Oversee financial system security roles and conduct periodic access reviews.
• Ensures the integrity, accuracy, and timeliness of campus financial data.
• Creates and implements campus training related to financial systems, policies, and procedures.

Business Office Operations

• Directs Business Office functions, including purchasing, budgeting, accounts receivable, fixed assets, and journal entry control.
• Coordinates communications and problem-solving related to student accounts and Business Office operations.
• Ensures accurate record retention for all areas of supervision.
• Supervises scheduling and compliance monitoring of campus vehicles and related logs.
• Leads Business Office meetings and manages special projects as assigned by the Vice Chancellor or Chancellor.
• Maintains knowledge of all Business Office operations and provides operational support as needed to ensure continuity of services.

Supervision & Leadership

• Directly supervises Business Office staff.
• Assigns financial responsibilities and ensures appropriate segregation of duties.
• Conducts timely and constructive performance evaluations.
• Provides leadership that promotes accountability, accuracy, customer service, and student advocacy.

This is not to be construed as an exhaustive list. Other duties logically associated with this position may be assigned. All responsibilities will be conducted within the parameters of the Family Educational Rights and Privacy Act (FERPA), other applicable regulatory requirements, and professional standards.

Starting Salary Range: $65,000 - $75,000 based on skills, experience, and education

BENEFITS OFFERED:

• This is a full-time position with benefits, available immediately upon hire. Enjoy outstanding benefits, including:
• Retirement Plan with 10% Employer contribution, no match necessary, with no waiting period.
• Excellent Comprehensive Health & Wellness Benefits, including voluntary benefits: medical, dental, vision, retirement, life insurance, spouse/child life insurance, and Short and Long-Term Disability Insurance.
• Paid time off: vacation, sick, volunteer, and bereavement.
• Paid holidays: 9 paid holidays, plus paid winter break between December 25th and January 1st.
• Free tuition at any Ivy Tech location for employee, spouse, and qualifying dependents.
• Tuition Assistance is available for those pursuing higher education, including undergraduate and graduate certificates, degrees, and doctoral programs, at any federally recognized regionally accredited institution.
• Professional Development opportunities.
• Eligible employer under the DOL Public Service loan forgiveness program.

For more information on Ivy Tech Benefits, visit https://careers.ivytech.edu/benefits

MINIMUM QUALIFICATIONS

• Bachelor’s degree in accounting, Management, Finance, Business Administration, or related field required. MBA is preferred.
• Three years of related experience and two years of supervisory experience are required. 
• Must be able to handle sensitive and confidential information professionally. 
• Must be responsive to the needs of all internal and external customer requirements and complaints efficiently and professionally.

Ivy Tech Community College is an accredited, equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, national origin, marital status, religion, sex, gender, sexual orientation, gender identity, disability, age or veteran status. As required by Title IX of the Education Amendments of 1972, Ivy Tech Community College does not discriminate on the basis of sex, including sexual harassment in its educational programs and activities, including employment and admissions. Questions specific to Title IX may be referred to the College’s Title IX Coordinator or to the US Department of Education Office of Civil Rights.

Job ID: JR0000107907