Job Title: Project Manager of Lilly Initiatives
Location: Lawrence Campus - Indianapolis
Job Type: Full-time
Classification: E-1
Salary Range: $47,500 to $55,000/annually (based on qualifications & experience)
Reports To: Employer Consultant
Supervision Given: Adjunct faculty and training providers

Who We Are:
We are an open-access college that fuels Indiana’s economy through excellence in teaching and proactive engagement with industry and community partners, embedded in a culture of innovation that empowers all students to learn and succeed. We are “higher education at the speed of life!”

Our Values:
• Empathy: We stand with our students, partners, and communities.
• Integrity: We treat all with dignity and respect.
• Accountability: We deliver on our commitments.
• Agility: We innovate, iterate, and transform.
• Connectivity: We connect with partners to strengthen communities and ensure student success for all.

About the Role:
The Lilly Skills Training Project Manager supports the successful development, coordination, and execution of workforce skills training programs for Lilly. Role ensures that all programmatic and operational elements are implemented effectively, on time and within budget. The ideal candidate excels in organization, communication, and customer service, and thrives in a fast-paced, collaborative environment.

***This position is funded through the Lilly Scholars grant and is funded through June 30, 2028.***

RESUME AND COVER LETTER REQUIRED (one page maximum)

Required Skills & Competencies:

• Strong organizational and project management skills, with the ability to manage multiple priorities and deadlines.
• Excellent verbal and written communication skills.
• High level of attention to detail and accuracy in recordkeeping.
• Proficiency in Microsoft Office Suite. Proficiency in Workday a plus.
• Experience with Salesforce or a PMP a plus. Experience coordinating logistics and events.
• Ability to work independently and collaboratively within cross-functional teams.
• Professional demeanor and commitment to customer service.

Key Responsibilities

The following is not to be construed as an exhaustive list. Other duties logically associated with this position may be assigned. All responsibilities will be conducted within the parameters of the Family Educational Rights and Privacy Act (FERPA), other applicable regulatory requirements, and professional standards.

Program & Training Support

• Assist in the design, development, and delivery of skills training programs in collaboration with subject matter experts.
• Identify, recruit, and help manage qualified faculty and trainers.
• Coordinate class schedules, training logistics, and classroom assignments.
• Build and maintain classes in the learning management system.

Project Management

• Set up and track project timelines, milestones, deliverables, and tasks.
• Maintain detailed project documentation and ensure timely updates and reporting.
• Track and report performance metrics and outcomes related to assigned training program to Executive Director, Workforce Training and Employer Engagement and Executive Director, Lilly Scholars program.

Operations & Procurement

• Procure materials and supplies needed for training programs and special events.
• Prepare class materials including handouts, presentations, and supplies in advance.
• Monitor inventory and maintain organized records or purchases.

Event Planning & Coordination

• Organize and execute training-related events including pre-class site visits, adjunct orientation meetings, and graduation ceremonies.
• Coordinate venue, catering, materials, signage, registration and attendee and instructor communication as needed.

Financial & Administrative Support

• Prepare and submit billing information for contracts, grant reports and vendors.
• Track and reconcile budgets for individual projects and contracts.
• Maintain accurate and timely records of expenditures, contracts and agreements.

Customer Service & Communication

• Respond to inquiries from students, faculty, and stakeholders in a timely and professional manner.
• Provide consistent and exceptional customer service throughout all stages of program delivery.
• Ensure a welcoming and supportive environment for participants and partners.

Education & Experience

• Associate's degree required. Bachelor’s degree preferred. Candidates with significant experience and pursuing an Associate's degree can be considered
• A minimum of three (3) years related experience in business, industry, training, or a related activity with financial acumen.
• Familiarity with procurement and contracting procedures.
• Knowledge of training design and implementation.
• Knowledge of key Central Indiana business sectors such as Life Sciences or Advanced Manufacturing.
• Must have two (2) years of supervisory experience or project management experience.
• Must possess an ability and a willingness to travel in the performance of assigned duties.

Must demonstrate ability to promote an environment that reflects the broad backgrounds represented by our students and employees and which every individual feels respected and valued.

Ivy Tech Community College is an accredited, equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, national origin, marital status, religion, sex, gender, sexual orientation, gender identity, disability, age or veteran status. As required by Title IX of the Education Amendments of 1972, Ivy Tech Community College does not discriminate on the basis of sex, including sexual harassment in its educational programs and activities, including employment and admissions. Questions specific to Title IX may be referred to the College’s Title IX Coordinator or to the US Department of Education Office of Civil Rights.

Job ID: JR0000106518