GENERAL PURPOSE AND SCOPE OF THE POSITION:

Under general direction of the Vice President of Project Implementation & Support, delivers implementation and support for key initiatives. The Executive Director of Project Implementation & Support is responsible for providing project implementation, coordination, and support for various initiatives, including the Strategic Plan, on behalf of the College.

MAJOR RESPONSIBILITIES:

Lead the development and execution of comprehensive project plans with built-in continuous improvement methods for assigned initiatives.

Manage the coordination of cross-functional project teams across campuses and systems administration units, lead and facilitate effective team meetings, synthesize discussions, and assign and document actionable next steps.

Track all project deadlines, deliverables, and outcomes for assigned projects and ensure timely execution of deliverables.

Support and coordinate elements of the College’s strategic planning process, including facilitating planning discussions, synthesizing stakeholder input, preparing materials for leadership review, and assisting in the translation of strategic priorities into actionable implementation plans.

Assist the Project Implementation & Support team with IMPACT process routing, awareness, presentations, consultations, and ongoing implementation support. IMPACT stands for Initiative, Measure, Project/Process, Action, Communicate, & Transform, and is the college’s process for evaluating and implementing statewide projects and initiatives.

Lead and coordinate the statewide network of Process Improvement Leads and assist with the successful training and implementation of IvyLean training focused on continuous improvement and operational excellence.  

Provide support for various projects and meetings. This may include, but not limited to:

• Developing meeting agendas and facilitating discussions,

• Conducting research and tracking data trends,

• Drafting briefing papers and/or compiling background materials,

• Preparing and delivering presentations for leadership and stakeholder groups,

• Preparing summaries of discussion along with action items, and 

• Coordinating logistical arrangements (as needed).

Provide and maintain accurate and timely project information in all project plans, communications, status reporting, and effective communications with stakeholders.

Analyze and examine existing policies and procedures through documentation, evaluation, and continuous improvement.

Assist with raising awareness of the Project Implementation & Support team services and support through the development of presentations, digital materials, and informational resources.

Leverage Asana, Project Management Software, to track and monitor project progress.

Promote the effective teamwork and spirit of partnership.

This is not to be construed as an exhaustive list. Other duties logically associated with this position may be assigned.  All responsibilities will be conducted within the parameters of the Family Educational Rights and Privacy Act (FERPA), other applicable regulatory requirements, and professional standards.

SUPERVISION RECEIVED: Vice President of Project Implementation & Support

SUPERVISION GIVEN: None

HIRING RANGE: $85,000 - $87,000 Annually

EDUCATION AND EXPERIENCE: 

Bachelor’s degree required with a minimum of 3-5 years of work experience with project management with a focus in strategic operations and implementation. 

Must have excellent communication skills and demonstrated success in applying project implementation and support to large-scale projects and initiatives.

Must have a focus on attention to detail, excellent analytical skills, and sound communication skills.

Knowledge of project management methodologies such as Agile and Waterfall, tools, and techniques is preferred.

Ability to manage multiple projects, assign and manage work activities, meet deadlines, and develop project management reporting in a timely and effective manner.

Strong organizational skills and demonstrated capacity to develop and implement practical strategies, plans, and solutions to identified issues and problems.

Proven track record of taking initiative in managing competing priorities and to work effectively under pressure when facing extremely short deadlines.

Exceptional research, writing, analytical, and organizational skills, and the ability to convey complex concepts in a clear, concise, and logical manner.

Fosters a climate conducive to establishing positive working relationships with teams and constituents (functional and technical).

Ability to work effectively as a member of a team and independently; performs work effectively with minimal to no supervision.

Must demonstrate the ability to promote an inclusive environment that reflects the broad diversity and backgrounds represented by our students and employees and which every individual feels respected and valued. 

Ivy Tech is committed to supporting the well-being, growth, and financial security of our full-time faculty and staff. Our comprehensive benefits package includes:

Health & Wellness

• Multiple medical plan options paired with a Health Savings Account with a generous employer contribution

• Dental plan with no-cost preventive services and coverage for orthodontia

• Vision plan with low-cost exams and allowances for glasses or contact lenses

• Employee Assistance Program offering no-cost confidential counseling sessions, legal consultations, financial planning consultations, and other resources

• Wellness program with opportunities to earn $250 in Wellness Rewards

• Flexible Spending Accounts for healthcare (limited purpose) and dependent care

Retirement & Financial Security

• 10% employer retirement contribution, fully vested after two years

• Basic life insurance equal to annual salary paid by the College, with optional supplemental coverage

• Short-term and long-term disability benefits

Educational Benefits

• Fee remission for employees, spouses, and dependent children

• Tuition assistance for undergraduate, graduate, and doctoral programs

• Paid professional development opportunities

Work‑Life Balance

• Generous paid time off, including vacation, sick leave, holidays, and winter recess

• Flexible work arrangements where available

• Paid childbirth recovery leave (8 weeks)

• Paid parental leave (4 weeks)

Additional Perks

• Eligibility for Public Service Loan Forgiveness

• Additional discounts on gym memberships, transportation, and various retail services

Ivy Tech is proud to offer benefits that support your health, your family, and your future—because when our employees thrive, our students and communities thrive too. For more information on Ivy Tech Benefits, visit https://careers.ivytech.edu/benefits.

Note: Employees who re-hire with the College within 180 days of leaving a full-time position with the College may be eligible for additional benefits depending on their bridged seniority date.

Ivy Tech Community College is an accredited, equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, national origin, marital status, religion, sex, gender, sexual orientation, gender identity, disability, age or veteran status. As required by Title IX of the Education Amendments of 1972, Ivy Tech Community College does not discriminate on the basis of sex, including sexual harassment in its educational programs and activities, including employment and admissions. Questions specific to Title IX may be referred to the College’s Title IX Coordinator or to the US Department of Education Office of Civil Rights.

Job ID: JR0000108083