Privacy of Student Records

Ivy Tech Community College maintains an educational record for each student who is or has been enrolled at Ivy Tech.  In accordance with the Family Education Rights and Privacy Act (FERPA) of 1974, as amended, the following student rights are covered by the act and afforded to all students at Ivy Tech:

1. The right to inspect and review information contained in the student's educational records.
2. The right to challenge the contents of the student's educational records.
3. The right to a hearing if the outcome of the challenge is unsatisfactory.
4. The right to submit an explanatory statement for inclusion in the educational record if the outcome of the hearing is unsatisfactory.
5. The right to prevent disclosure, with certain exceptions, of personally identifiable information.
6. The right to secure a copy of the institutional policy.
7. The right to file complaints with the Department of Education concerning alleged failures by Ivy Tech to comply with the provisions of the act.

The name and address of the office that administers FERPA is:

Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue, SW
Washington, DC  20202-4605

At the College's discretion, directory information may be provided in accordance with the provisions of the act without the written consent of the student unless the student requests in writing that such information not be disclosed.  The items listed below are designated as directory information and may be released for any purpose at the discretion of Ivy Tech unless a request for non-disclosure is on file:

1. Name, address, email address, telephone number, dates of attendance, and enrollment status
2. Previous institution(s) attended, major, awards, honors, and degrees
3. Past and present participation in officially recognized activities
4. Date and place of birth

Students may request the withholding of directory information by notifying the Registrar's Office in writing, specifying the categories to be withheld, within 10 calendar days from the first scheduled day of the term.  Ivy Tech will honor the request for one term only.  Therefore, the student must file the request on a term basis.  The student should carefully consider the consequences of any decision to withhold any category of directory information.  Regardless of the effect upon the student, Ivy Tech assumes no liability for honoring a student's request that such information be withheld.  Failure on the part of a student to request the withholding of specific categories of directory information indicates the student's approval of disclosure.

In addition, student records are held in security by the College.  Transcripts on file with the College from high school and other institutions of higher education cannot be released by Ivy Tech.  A student needing a transcript from high school or another college should request it directly from that institution.  The Registrar's Office will assist students wishing to see and review their academic record and student files.  Any questions concerning the student's rights and responsibilities under the Family Educational Rights and Privacy Act should be referred to the Office of the Registrar.