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| Office
of the Registrar The Registrar’s Office performs a variety of functions at Ivy Tech Community College of Indiana, most notably: *Processing all registrations *Processing all drop/adds *Processing all transcripts request *Monitoring and enforcing the Family Educational Rights and Privacy Act (FERPA) Students who wish to pursue enrollment to Ivy Tech, may enroll through the Registrar’s Office after meeting all admission criteria. A registration form should be completed by the student and their advisor prior to submitting the form to the Registrar’s Office. Students who wish to change their schedule after initially registering can process a Change of Enrollment form (drop/add) through the Registrar’s Office. For courses that meet twice a week, students can add a course up through the second class meeting of that course (students wishing to add a course that meets once a week must do so before the second class meeting). Students who wish to drop a course may do so through the first week of the semester (subject to change during summer or alternate terms). After the first week, students may withdraw from a course; a grade of ‘W’ will be awarded in these cases. Please consult the “Schedule of Classes” for withdrawal and tuition refund deadlines. Students may request a copy of their official transcript through the Registrar’s Office. Beginning August 22, 2005, their will be a $5 per transcript charge (the first transcript ordered after August 22 will be free). Students must submit their request in writing (e-mailed requests will not be honored) and must include the following information: *Name, as well as any other names or nicknames the student attended under *Social Security number *Approximate Dates of Attendance *Number of transcripts needed *Exact address to be mailed to *Your signature *If request is faxed, the student must also include a photocopy of a picture i.d. *Payment (cash, check, credit card) Please allow 3-5 business days for your request to be processed. Ivy Tech maintains an educational record for each student who is or has been enrolled at Ivy Tech. In accordance with the Family Education Rights and Privacy Act of 1974 (FERPA), as amended, the following student rights are covered by the act and afforded to all student at Ivy Tech: *The right to inspect and review information contained in the student's educational records. *The right to challenge the contents of the student's educational records. *The right to a hearing if the outcome of the challenge is unsatisfactory. *The right to submit an explanatory statement for inclusion in the educational record if the outcome of the hearing is unsatisfactory. *The right to prevent disclosure, with certain exceptions, of personally identifiable information. *The right to secure a copy of the institutional policy. *The right to file a complaint with the Department of Education concerning alleged failures by Ivy Tech to comply with the provision of the Act. Each of these rights, with any limitations or exceptions, is explained in the Student Affairs Policy and Procedures Manual. A copy of the Student Affairs Policy may be obtained in the Office of the Registrar. Students may also reference the Student Handbook for more information regarding FERPA. At the College's discretion, directory information may be provided in accordance with the provisions of the Act without the written consent of the student unless the student requests in writing that such information not be disclosed. The items listed below are designated as directory information and may be released for any purpose at the discretion of Ivy Tech unless a request for non-disclosure is on file. Category I. Name address, telephone number, e-mail address, and dates of attendance. Category II. Previous institution(s) attended, major field of study, awards, honors, degree conferred. Category III. Past and present participation in officially recognized sports and activities, physical factors of athletes (height and weight), date and place of birth. Students may request the withholding of directory information by notifying the Registrar’s Office in writing, specifying the categories to be withheld, within ten (10) calendar days from the first scheduled day of the term. Ivy Tech will honor the request for one term only. Therefore, the student must file the request on a term basis. The student should carefully consider the consequences of any decision to withhold any category of directory information. Regardless of the effect upon the student, Ivy Tech assumes no liability for honoring a student's request that such information be withheld. Failure on the part of a student to request the withholding of specific categories of directory information indicates his or her approval of disclosure. The Office of the Registrar will assist students wishing to see and review their academic records and student files. Any questions concerning the student's rights and responsibilities under the Family Educational Rights and Privacy Act should be referred to the Office of the Registrar. |
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