Student Records (Privacy Act of 1974)

Ivy Tech maintains an educational record for each student who is or has been enrolled at Ivy Tech. In accordance with the Family Education Rights and Privacy Act of 1974, as amended, the following student rights are covered by the act and afforded to all student at Ivy Tech:

1. The right to inspect and review information contained in the student's educational records.
2. The right to challenge the contents of the student's educational records.
3. The right to a hearing if the outcome of the challenge is unsatisfactory.
4. The right to submit an explanatory statement for inclusion in the educational record if the outcome of the hearing is unsatisfactory
5. The right to prevent disclosure, with certain exceptions, of personally identifiable information.
6. The right to secure a copy of the institutional policy.
7. The right to file a complaints with the Department of Education concerning alleged failures by Ivy Tech to comply with the provision of the Act.

Each of these rights, with any limitations or exceptions, is explained in the Student Affairs Policy and Procedures Manual. A copy of the Student Affairs Policy may be obtained in the Office of the Registrar.

At the College's discretion, directory information may be provided in accordance with the provisions of the Act without the written consent of the student unless the student requests in writing that such information not be disclosed.

The items listed below are designated as directory information and may be released for any purpose at the discretion of Ivy Tech unless a request for non-disclosure is on file.

Category I. Name address, telephone number, and dates of attendance.

Category II. Previous institution(s) attended, major field of study, awards, honors, degree conferred.

Category III. Past and present participation in officially recognized sports and activities, physical factors of athletes (height and weight), date and place of birth.

Students may request the withholding of directory information by notifying the Office of the Registrar in writing, specifying the categories to be withheld, within ten (10) calendar days from the first scheduled day of the term. Ivy Tech will honor the request for one term only. Therefore, the student must file the request on a term basis.

The student should carefully consider the consequences of any decision to withhold any category of directory information. Regardless of the effect upon the student, Ivy Tech assumes no liability for honoring a student's request that such information be withheld. Failure on the part of a student to request the withholding of specific categories of directory information indicates his or her approval of disclosure.

In addition, student records are held in security by the College. Transcripts on file with the College from high schools and other institutions of higher education cannot be released by Ivy Tech. A student needing a transcript from high school or another college should request it directly from that institution.

The Office of the Registrar will assist students wishing to see and review their academic records and student files. Any questions concerning the student's rights and responsibilities under the Family Educational Rights and Privacy Act should be referred to the Office of the Registrar.

Dependency Provision

Ivy Tech reserves the right, as allowed under the Family Educational Rights and Privacy Act of 1974, to disclose educational records or components thereof without written consent to parents of dependent students as defined according to the Internal Revenue Code of 1954, Section 154 (as amended). A certified copy of the parent's most recent federal income tax form establishing the student's dependency status shall be required before any educational records or components thereof will be released to the parent of any student.

For more information, contact Jeannie Hamblin-Fox at 1-800-659-4562 x 1226 or 765-966-2656 x 1226 (if outside of Indiana).