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Access to and use of college computer resources is an educational opportunity
which is a privilege extended by the College to employees and other authorized
users to promote the mission of the College and carry out assigned job responsibilities.
Computer resources are defined as including, but not limited to, hardware, software,
systems, networks, data stored, transmitted or accessed using college computers
and college provided access to email, Intranet, Internet, World Wide Web, or
any other internal or external service, server or provider. Any activity which
violates local, state or federal law or ignores common standards of honesty,
privacy and decency is a violation of this policy.
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Acceptable Use of College Computer Resources
College computing resources are to be used to advance the College's mission
of education, research, and public service. These resources are provided
to employees and other authorized users for purposes related to their
studies, their responsibilities for providing instruction, the discharge
of their duties as employees, their official business with the College,
and other college authorized activities.
The College acknowledges, however, that occasionally employees use college
computing resources assigned to them or to which they are granted access
for non-commercial, personal use. Such occasional noncommercial uses are
permitted by employees if they are not excessive; do not incur costs;
do not interfere with the efficient operation of the College, its employees,
or its computing resources; are not prohibited by the supervisor or faculty;
and are not otherwise prohibited by this policy or any other college policy
or directive. The College will not provide technical support for any use
not directly related to college business.
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Impermissible Use
Computing resources may not be used for any purpose which is illegal,
immoral, unethical, academically dishonest as in plagiarizing or cheating,
damaging to the reputation of the College, inconsistent with the mission
of the College, or likely to subject the College to liability as determined
solely by the College.
Unless approved or endorsed by the College, college computer resources
may not be used to:
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Products or services as part of a personal or private
business venture or intended for personal profit. |
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Products or services of another organization not supported
or endorsed by the College. |
Promote, advocate, criticize or lobby for or against: |
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Political causes, issues, office holders or candidates. |
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Religious beliefs, ideas, organizations or materials. |
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External organizations not supported or endorsed by
the College or part of normal college activities or an employee's
assigned duties. |
Send, post, download, print, or intentionally receive or display information
outside the scope of employees normal duties or approved academic
studies and research which concerns: |
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Political causes, office holders or candidates. |
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Religious beliefs, organizations or materials. |
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Pornographic or harassing materials. |
Play or participate in: |
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Networked or on-line games. |
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Networked or on-line chat rooms or list servers not
related to College business, academic studies or job function. |
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E-mail chain letters. |
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Harassment and Discrimination
The College is an equal opportunity institution and emphasizes the need
for a quality environment free of harassment, and prejudice of any kind.
Prejudice can include, but is not limited to, prejudice against race,
color, creed, religion, age, gender, sexual orientation, national origin,
physical or mental disability. Employees are prohibited from making statements
or taking actions that are potentially offensive and embarrassing to others.
Failure to adhere to the normal standards of courtesy and consideration
may lead to disciplinary actions. Prejudice, harassment, and intimidation
can take many forms, including the transmission of electronic data.
Displaying on a computer screen or printing
materials that violate the College's harassment/intimidation,
or prejudice policies is prohibited. This policy
includes, but is not limited to, computers located
in student labs and employee offices. Violators
shall be subject to the appropriate disciplinary
actions set forth in the Employee Handbook,
the Student Handbook and the Academic Policies
and Procedures Manual.
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Copyright Policy
The use of any materials, logos or other items copyrighted by Ivy Tech
without express permission is prohibited. Refer to the Software
Use Policy for information regarding the appropriate use of copyrighted
software.
Using college computing resources (systems, networks, or Internet access) to acquire via peer-to-peer, social networks, e-mail, direct download or any other file sharing / transmission protocol of copyright protected media (music, movies, software, games, etc.) is prohibited unless user is lawfully licensed to possess said media
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Disciplinary Actions
Misuse of computer resources and violations of these policies may subject
users to disciplinary actions. Users may lose their college computing
privileges and face other disciplinary actions, as outlined in the Employee
Handbook, Student Handbook, and Academic Policies and Procedures Manual.
Illegal activity involving college computing resources may also subject
violators to prosecution by local, state and/or federal authorities.
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General Computer Resources Policies
All College departments have responsibility for providing and maintaining
shared computing resources. The amount of information that can travel
at one time across communication lines is limited. All users of college
computing resources are required to follow these general computing guidelines
out of respect for system performance and the cooperative spirit among
system users.
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Privacy
The College has the right to review any use of college owned and leased or attached
computer resources and any materials stored and/or transmitted on these resources. In addition,
the College reserves the right to perform these reviews without the prior
knowledge of the individual user. Such reviews must be authorized by Regional
or Central Office Administration prior to the review. All users of college
resources must respect the rights of others, respect the integrity of
the physical facilities, and comply with all applicable laws, regulations,
licenses, contracts, and college policies. As a public institution, the
College may be required to release information to outside agencies. Users
are cautioned to exercise due diligence and not store information that
they consider personal in nature on college resources.
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Virus Prevention
Viruses pose a direct threat to the viability of college data. In order
to help protect College computer systems, users must take necessary precautions
and virus scan the following sources of information prior to installing
on or while downloading to any College operated computer system:
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New Software |
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E-Mail Attachments |
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Internet Downloads |
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As an added precaution, computer systems must be scanned on a regular basis. |
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Software Use
Users must follow the copyright laws, trademark standards, software license
agreements, and patent information governing software. Unauthorized copying
of licensed software is illegal. The College will not provide support
to users with software in violation of copyright laws. Such software will
be removed when detected. To determine the copyright policies for college-owned
software, employees should contact their supervisor. Students should contact
the appropriate faculty member.
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Network Use
The College has multiple Local Area Networks (LANs). Each LAN will have
special considerations such as security, safeguards, backups, and disaster
recovery.
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The system administrator has the responsibility to
ensure security safeguards, and backups. |
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At least two (2) individuals must have basic working
knowledge of each LAN. |
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Each user of the LAN will be authorized to access only
the files they need. |
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Network security requires each user to create a unique password and change that password at College designated intervals. Here are a few sample passwords: Gd1+1gr8 ImN1+sed W8tn4Go. |
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Each server must be backed up on a regular basis. |
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The physical access to each server must be secure. |
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All networks must comply with the College Disaster
Recovery Plan. A copy of this plan may be obtained from College Information
Technology Services. |
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Certain aspects of network use are not applicable to every employee. Employees
whose job responsibilities include network system administration must comply
with all of the above. |
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E-Mail Use
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E-mail is not considered to be private. Electronic
mail which is composed, sent, received, or stored on college equipment
may be subject to monitoring and review. Do not send any e-mail message
which you would not want reviewed by a third party. |
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As a public institution, the College may be required
to release contents of electronic mail to outside agencies. |
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E-mail accounts are backed up as a regular course of
network operation. The deletion of an e-mail message does not remove
all copies of the message. |
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Once sent, an e-mail message will not be deleted or
altered. |
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The College is not liable for lost or deleted messages. |
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Sending excessive, annoying, threatening, or harassing
messages is prohibited. |
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Employees who wish to make solicitations via e-mail
must first receive the written permission of the appropriate College
Officer or their designee. |
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The use of another individual's e-mail identification
or the use of a false e-mail identification is prohibited. |
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The College will not provide technical support for
personal e-mail transmissions. |
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Internet Use
The purpose of the Internet and the World Wide Web is to facilitate information
gathering and communication in support of research and education, by providing
access to unique resources and collaborative efforts.
The use of the Internet is an educational opportunity which is a privilege.
Inappropriate use, at inappropriate times, or any violation of the conditions
and rules for use, may result in cancellation of a user account. The College
and its management reserves the authority to determine appropriate use
and may deny, revoke, suspend or close any user account at any time based
upon a determination of inappropriate use.
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Users shall not use the Internet resources for non-academic
activities which disturb system efficiency (including Internet "chat
rooms" and network versions of multiuser games). |
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Users may encounter materials which may be considered
inappropriate or controversial. It is the user's responsibility not
to initiate access to such material, and not to disseminate it further. The College has the right to filter access to non-educational, illegal, or malicious web sites. |
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Home pages created by college employees and representing
courses or products of the College, are subject to review by and approval
of the appropriate College Officer or their designee. |
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Users should be cautious about accepting programs for
the purpose of data collection by an Internet source (often referred
to as "plug-ins", "applets" or "cookies"). These programs may allow unauthorized
access to data stored on individual computers or networks. |
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The College assumes no responsibility for any direct
or indirect damages arising from the user's connection to the Internet. |
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The College is not responsible for the accuracy of
information found on the Internet. The College merely facilitates
the access and dissemination of information through its systems. Unless
the College expressly authors content, it has no editorial control
over the content distributed or disseminated on the Internet. Users
are solely responsible for any material they access and distribute. |
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Intellectual Property Rights
Materials created and/or produced while using College-owned resources
may be subject to intellectual property rights as established by the College.
For specific details of the Intellectual Property policy, see the Academic
Policies and Procedures Manual, Section 7.1.
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Personal Hardware and Software
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Personal hardware should not be attached to or installed
in college equipment. Any exception should be approved by the appropriate
college official and the regional computer services designee. College
Computer Services should be informed as well. |
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When attaching approved personal hardware to college equipment (e.g., removable storage, PDAs, Bluetooth and/or wifi devices) protective measures such as virus scanning, data classification, and restricted use should be followed. |
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Personal software is not to be installed on Ivy Tech
equipment. Exceptions must be approved by the department supervisor
and original license documentation must be on file. |
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Any damage to college equipment that occurs due to the attachment of
personal hardware or software may be the responsibility of the owner of
the personal hardware or software. All personal hardware or software attached
to college equipment is subject to college computing policies. The College
is not liable for any maintenance, repair, or replacement of personal
hardware or software.
College computer resources approved for use on personal equipment are
the property of the College and must be removed and remitted upon leaving
the College.
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Disclaimer
User hereby agrees to indemnify and hold Ivy Tech and its
officers, Trustees, employees and agents harmless for any loss, damage,
expense or liability, including reasonable attorney fees, resulting from
any claim, action or demand, arising out of or related to the user's use
of college owned computer resources. Such claims shall include, without
limitation, those based on trademark or service mark infringement, trade
name infringement, copyright infringement, dilution, tortuous interference
with contract or prospective business advantage, unfair competition, defamation,
unlawful discrimination or harassment, rights of publicity, and invasion
of privacy.
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Employee Computing Policies
Employees are to follow the guidelines presented
in this section and the General Computing Policies.
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Account Use
An account is defined as the unique identification for security access
assigned to an individual. Overall system security is the responsibility
of the appropriate College Officer. Validity of each request for access
is dependent upon the work responsibilities of the staff person involved,
the application, and the level of security requested.
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The College reserves the right to deny access to any
college computer resource. |
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Users are responsible for maintaining the security
of their assigned accounts and files. Authorized users are not allowed
to share their accounts or passwords. |
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Passwords are to be changed every ninety (90) calendar
days and not revealed to others. |
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Users may not use an account to represent anyone other
than themselves, or use an account for which they do not have authority. |
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Accounts on college resources are limited to authorized
users. The College is under no obligation to recover files from terminated
accounts. |
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By receiving a user ID and password, you are agreeing
to abide by the procedural, ethical, and security requirements of
the College as stated in this document. |
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Assignment of Computer Hardware and Software
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The College determines the computer system needs of
employees and how those needs will be met. The College reserves authority
to establish and enforce procedures and rules for employee use of
college-owned computer systems, software, and data. |
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As College property, computer equipment and software
cannot be removed from the premises without the approval of the appropriate
college official. Refer to Section V of the Financial Management Manual
- Policy for Off-Campus Usage of Property. |
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Confidential Information
In the course of their assigned duties, employees work with and have
access to information that is confidential, proprietary or sensitive.
Those accessing confidential data are required to maintain the integrity
and confidentiality of the College's data and limit its use to the purposes for which it was
intended.
All student-specific or employee-specific data which are protected by
current privacy laws, regulations or policies (i.e. FERPA) being sent
over computer lines (i.e. ftp) must be encrypted prior to transmittal
to protect its accessibility by eligible users.
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Student Data |
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Ivy Tech is a state supported institution
which receives federal funds, and must abide by the Family Educational
Rights and Privacy Act of 1974 as Amended (FERPA). FERPA gives students
the right to have some control over the disclosure of personally identifiable
information which is in the possession of the institution. Copies
of the Family Educational Rights and Privacy Act of 1974 as Amended
may be obtained from the regional Registrar's office. |
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Employee Data |
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As a general rule, the College does not release any
information regarding employees other than name and confirmation of
employment without written consent of the employee. Staff who come
into contact with or are approached for current or former employee
information must refer the request to the Human Resources department.
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Institutional Data |
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Data, information, or reports produced using college
resources are the property of the College. The use of college data,
information, or reports are subject to procedures and rules established
by the College regarding security, access and maintenance of backups.
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Incident Handling
Users are to take adequate precautions to prevent attempts to gain unauthorized
access to computer systems. All suspected breaches of security must be
reported to the supervisor, Regional Computer and Technology Services
and College Information Security by emailing the details of the incident to abuse@lists.ivytech.edu. Anonymous reporting can be done by calling (317) 921-4423 / 1-866-847-2525 or via the Ethics Point service in Campus Connect. Theft of computer equipment must be
reported to your supervisor and the security office at your location.
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Remote Access
Remote access is the ability to connect to college computer resources
from any location. This means using a personal computer and modem or Internet
services provider from a remote site to connect to college computer resources.
When a user remotely connects to a College computer resource user verification,
authorization, privacy, and accountability requirements and procedures
must be followed. All remote access mechanisms and protocols must be reviewed and risk assessed by the College Information Security office prior to use.
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This policy may change from time to time at the discretion
of the College upon notice via memorandum. All users
are bound by the terms and conditions of the College
Computer Resources Policy and all future modifications
and amendments to the policy. These policies are designed
to protect both the College and the individual user.
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