Ivy Tech State College

TO: All Full-Time Benefits Eligible Employees    
       
DATE: December, 2001    
       
FROM: Julie Lorton-Rowland    
  Director of Human Resources, Central Office
       
RE: Updates to the Full-Time Employee Handbook
Below is a summary list of updates made to the Full-Time Employee Handbook. We have established direct links from this summary to the section in the handbook so you can go directly to that policy or procedure. Please be sure to review the updates carefully so you are fully aware of the changes that have occurred. If you have any questions, please contact your local Human Resources Office.
Introduction to Handbook   Added reference to include active and retired employees.
Introduction   Added reference to notification of updates to the handbook.
     
Policies and Procedures    
— Employment at the College    
    Prohibition Against Harassment
      Corrective Action   Clarified language stating violation of policy has occurred.
           
    Employee Categories    
      Employee Group   Changed references from salaried to exempt and hourly to non-exempt
           
      Type of Employment   Added procedures to allow adjunct faculty to teach 24 or less contact hours per week per semester for summer only due to the compressed term. They remain non benefits-eligible.
           
      Classification Criteria   Removed terms salaried and hourly
           
     

Faculty Classification
Criteria

   Added statement under Faculty Classification stating administrative chair stipends are not part of the faculty base salary.
           
      Leaving the College   Under resignations changed language requesting adequate notice be given and last day of employment must be a worked day unless on leave of absence.
           
— General College Operations    
    Quality of Work Life   If harassment is experienced or observed, it is to be reported to someone in management immediately. Deleted direct reference to the Affirmative Action Officer or Human Resources Director.
           
    Disciplinary Procedures   Added statement regarding procedures for employees on probation.
           
    Gross Misconduct   Added examples of gross misconduct to include material omission and violation of the College's policy against harassment.
           
    Employee Complaints or Grievances
      Mediation   Established timeline for grievant to respond to mediation resolution
           
    Payroll    
      Absence or Lateness   Notification of absence or lateness to be reported within one hour "before the beginning" of the work day.
           
    Closing of College Facilities   Added procedures for non-emergency closing of college facilities.
           
— Safety at the College   Replaced Safety Compliance Guide with Emergency Response Guide.
      Safety and
Violence Prevention		   Added Safety and Violence Prevention Notice
           
Time Off
    
— Vacation   Defined administrative or support staff as employees eligible to earn vacation.
          Added language providing creditable service for benefits-eligible faculty who become benefits-eligible administrative or support staff.
          Corrected typo of "exemption" to "employment" status regarding vacation accrual rate.
          Removed terms non-exempt and exempt above accrual chart.
           
— Sick Leave    
    Sick Leave Buy Back   Modified language to a positive statement.
           
— Other Leaves of Absence    
    Personal Leave   Added clarification to the definition of a personal leave of absence and described an employee's status when a personal leave of absence is approved.
           
    Military Leave   Updated the military leave policy to coincide with the Uniformed Services Employment and Re-Employment Rights Act (USERRA).
           
All Sections
   Made title change from Director to Executive Director of Human Resources where appropriate.
           
If you have any questions about these changes, please contact your regional Executive Director of Human Resources.