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The College provides you, as a Benefits-eligible employee, the accumulation
of Sick Leave Allowance that enables you to have paid time off to care for your
health and the health of your immediate family.
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Accrual of Sick Leave Allowance
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Benefits-eligible hourly employees accrue 3.7
hours of sick leave per pay period and administrative staff, administrative faculty, and regular faculty employees
accrue 4.0 hours per pay period beginning with the first day of employment.
A maximum of 1,056 hours of sick leave may be accrued. Upon accruing the
maximum sick leave allowance, you will not accrue additional sick leave until
some of the accrued sick time is used. You must be in pay status at least
50% of the pay period to receive the sick leave allowance. |
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Benefits-eligible employees who work less than
100% time will accrue sick leave allowance at the rate proportionate to
their employment percentage. |
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If you are on an approved leave of absence without
pay, you will retain the accrued but unused sick leave allowance. However,
you will not accrue any additional sick leave allowance time during your
leave of absence. |
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Use of Sick Leave Allowance
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Sick leave allowance for support staff employees
is claimed in fifteen (15) minute increments on the Payroll Certification
Form (PCF). |
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Sick leave allowance for administrative staff and administrative faculty
is claimed in one (1) hour increments on the PCF. |
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Sick leave allowance for regular faculty is claimed
in four (4) hour or eight (8) hour increments (or appropriate pro-ration
for faculty who work less than 100% FTE) on the PCF. Four (4) hours must
be claimed for any day in which any faculty obligations are missed. Eight
(8) hours must be claimed for any day in which all faculty obligations are
missed. |
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Time off without pay may not be substituted
for use of available accrued sick time. |
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If you have previously accrued sick leave allowance
time as a benefits-eligible employee, you may use that accrued sick time
if you become a part-time or temporary employee on the administrative, faculty
or support staff payrolls, provided there is no break in service. |
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Sick leave allowance may be used for personal
illness, accident, disability, and/or medical and dental appointments or
an illness or accident within your immediate family (see below). |
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You have the responsibility to notify your supervisor
of a request to use sick leave allowance. Whenever possible, your supervisor
should be notified within one (1) hour of the beginning of the work shift;
regular faculty should notify the Dean, Chairperson or designee at least two (2) hours
in advance of a scheduled class to allow time to obtain a replacement. |
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You may be asked by your supervisor to provide
a statement from a physician. Employees who appear to be abusing the sick
leave allowance benefits may be disciplined. |
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Your termination date may not be extended to
include accrued and unused sick time unless you are terminating employment
during or at the end of an approved medical or family leave where use of
sick leave is appropriate. Otherwise, your termination date is always the
last day worked. |
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Leaves of Absence
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Periods of illness or disability
that require absence from work for more than two (2) weeks either continuously
or on an intermittent or reduced schedule require a leave of absence. Refer
to the Family and Medial Leave Act Policy and Other Leaves of Absence for
details. Contact your Human Resources department for clarification and required
paperwork. |
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Sick Leave Buy Back
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A portion of your accrued sick leave
is payable at termination if you qualify for the sick leave buy back program.
This program provides each benefits-eligible employee a benefit payment
equal to 50% of the employee’s first one-hundred (100) days of leave
accrual balance. To be eligible for this payment an employee must be at
least fifty-five (55) years old and continuous benefits-eligible years of
service plus age must equal seventy-five (75) or more. There is no maximum
age limit. Payment of this benefit will be made on the final payroll check. Please contact your Human Resources department to verify eligibility
and complete necessary forms. |
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Family Illness/Accidents
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As a Benefits-eligible
employee, you may use your accumulated sick leave allowance for short term
illness of immediate family members, including doctor visits. Short term
is defined as ten (10) working days or less in duration or continuation.
These ten (10) working days are cumulative for all family member illnesses
and are tracked on a calendar year basis. If you are approved for family
medical leave you may use an additional ten (10) working days of sick leave
allowance as applicable by policy. A doctor's statement may be requested
to document illness for absence. Periods of illness or disability that require
absence from work for more than ten (10) working days either continuously
or on an intermittent or reduced schedule may require a leave of
absence. Refer to the Family and Medical Leave Act policy and Other Leaves
in this handbook for details. Immediate family members include your
spouse, children, stepchildren, adopted/foster children, parents, stepparents,
brother, sister, grandparents, grandchildren, parents-in-law, son-in-law,
daughter-in-law, brother-in-law, sister-in-law, or other relative or dependent
living in your home or any individual for whom you have legal responsibility.
It is your responsibility to monitor the proper use of sick leave allowance
for illness and accidents occurring in your immediate family. Family illness/accident
sick leave allowance is claimed in the manner and multiples as regular sick
leave allowance. |
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