Collections are to be reconciled daily by a cashier. In order
to maintain the integrity of the audit trail, when cashiers change,
the current cashier must sign off the system and the new cashier
must sign on. The reconciling process involves balancing the
actual collections received against the transactions recorded in
SIS and any manual receipts written. (Refer to the SIS B/R
Users Manual for details of this process.) IC 5-13-6-1 stipulates
that daily deposits be made.
As an example of adequate backup documentation of a
day's business collections, a typical batch should
contain (or must be easily obtainable) Cash Receipts
Form (CRF), validated deposit ticket, cashier's check-out
screen print, manual receipts, cash register tape,
and any other documentation deemed necessary to support
the collection activity. The Executive Director
of Finance is responsible for the appropriate separation
of duties within this activity.
Collections (cash and checks) should be deposited in the regional
depository bank account without regard to either the completion
of the reconciling process, or the creation of the CRF.
Refer to Section E for more detailed information regarding depository
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