Collections are to be reconciled daily by a cashier.  In order to maintain the integrity of the audit trail, when cashiers change, the current cashier must sign off the system and the new cashier must sign on.  The reconciling process involves balancing the actual collections received against the transactions recorded in SIS and any manual receipts written.  (Refer to the SIS B/R Users Manual for details of this process.)  IC 5-13-6-1 stipulates that daily deposits be made. 

As an example of adequate backup documentation of a day's business collections, a typical batch should contain (or must be easily obtainable) Cash Receipts Form (CRF), validated deposit ticket, cashier's check-out screen print, manual receipts, cash register tape, and any other documentation deemed necessary to support the collection activity.  The Executive Director of Finance is responsible for the appropriate separation of duties within this activity. 

Collections (cash and checks) should be deposited in the regional depository bank account without regard to either the completion of the reconciling process, or the creation of the CRF.   Refer to Section E for more detailed information regarding depository cash transfers.

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