|VI. Position Budgeting
Every full-time classified position is approved by the Executive
Vice President for Regional Operations. With the approval
of the position, budgeting dollars are committed to the funding
of the salary and accompanying staff benefits. Position budgeting
provides the College the ability to know at any given time
the budgeting dollars committed to personnel services for
filled and vacant positions. Each location's position control
list will reflect the existence of all approved positions.
- All restructuring or changes to existing full-time
positions, or new full-time positions must be submitted
on a PRF, which must be accompanied by a Budget Transfer
Request form (M-36). When final approval has been
completed, position allocations will be updated and
the budget transfer will be processed by the Budget
Department. The Region will be notified by Employee
Relations of approval. New employees may be entered
on the payroll system only after final approval of
the new or restructured positions.
- All requests for new positions or restructuring of
existing positions funded by sponsored or restricted
funds must also be processed on a PRF.
- Part-Time/Temporary positions will not require a PRF.
These types of positions have an allocation of 99.0.
A Region may have as many part-time/temporary positions
as needed as long as regional budgetary resources
- When a full-time position is to be eliminated, the
first page of a PRF, the Verification of Available
Funds form and a BTR must be processed. Such notification
will allow for updating the position control list.
Any long-term vacant position should be deleted from
the position control list and budgetary funds should
- At the end of each month, a position control listing
and full-time employee report is produced and distributed
to each Executive Director of Finance, Director of
Regional Employee Relations and appropriate Central
Office staff for reconciliation.
Cross reference: COPM 14.22 Personnel Procedures
end of Section B