1. Definition
   
   Every full-time classified position is approved by the Executive Vice President for Regional Operations. With the approval of the position, budgeting dollars are committed to the funding of the salary and accompanying staff benefits. Position budgeting provides the College the ability to know at any given time the budgeting dollars committed to personnel services for filled and vacant positions. Each location's position control list will reflect the existence of all approved positions.
   
   
2. Procedures
   
   
   1. All restructuring or changes to existing full-time positions, or new full-time positions must be submitted on a PRF, which must be accompanied by a Budget Transfer Request form (M-36). When final approval has been completed, position allocations will be updated and the budget transfer will be processed by the Budget Department. The Region will be notified by Employee Relations of approval. New employees may be entered on the payroll system only after final approval of the new or restructured positions.
      
      
   2. All requests for new positions or restructuring of existing positions funded by sponsored or restricted funds must also be processed on a PRF.
      
      
   3. Part-Time/Temporary positions will not require a PRF. These types of positions have an allocation of 99.0. A Region may have as many part-time/temporary positions as needed as long as regional budgetary resources are available.
      
      
   4. When a full-time position is to be eliminated, the first page of a PRF, the Verification of Available Funds form and a BTR must be processed. Such notification will allow for updating the position control list. Any long-term vacant position should be deleted from the position control list and budgetary funds should be de-obligated.
      
      
   5. At the end of each month, a position control listing and full-time employee report is produced and distributed to each Executive Director of Finance, Director of Regional Employee Relations and appropriate Central Office staff for reconciliation.
      
      

   Cross reference: COPM 14.22 Personnel Procedures

end of Section B