The Budget Transfer Request is used in adjusting, correcting, or
entering budgetary data at the beginning and during the fiscal
year. Expense budgetary funds are transferred from one account
to another by debiting the account which receives the funds and
crediting the account from which the funds are coming. The reverse
is true in revenue accounts.
The section of the Budget Transfer Request titled "Reason
for Transfer" must be completed for clarity, control and
future audit reference.
- Next Year's Original Budget
Next year's original budgets may be entered by the regional
business office staff utilizing the `Next Year (029)' feature
on Screen 010. This feature may be utilized until the new
year file is opened for use. The next year budget data will
automatically be transferred to the `original budget' in the
- Original Budget
Original budgets may be entered utilizing the `Original (020)'
feature on Screen 010 by the Central Office staff only. Regional
staff cannot utilize the original budget feature.
Transfers may be processed by appropriate staff at all locations
during the fiscal year for specified accounts. Transfers may
be completed by utilizing the `transfer (022)' feature on
Salary and fringe benefits related to a deletion, addition,
or restructure of a full-time position must be processed on
a BTR through the Central Office Budgeting Department. A PRF
will not be processed for a position unless a completed BTR
Utilities and facility lease budgetary accounts cannot be
changed unless approved by the Central Office staff. All utility
and facility lease BTR's will be initiated by Central Office
budgeting staff if they are part of plant improvement or expansion.
Revenue budgets may only be entered by the Central Office
budgeting staff since it has the effect of increasing the
overall College budget.