Several budgetary expenditure and revenue accounts are established at the College-wide level and administered by Central Office staff. These accounts may be established to serve all locations for the following reasons:

1. The expenditures are for the benefit of the College and cannot be attributed to any specific location, i.e., insurance/risk programs.
   
   
2. There is no rational basis on which to establish original budgets by specific location.
   
   
3. The specific need for budgetary funds cannot be determined at the time the original budget is established.

The following College-wide accounts are being utilized:

1. Unemployment Compensation
   
   Unemployment compensation expenditures are budgeted in a College-wide reserve account. At the end of September, December, March, and June an analysis is completed for actual expenditures by location. Budget Transfer Requests are processed to move budgetary funds from the College-wide reserve to the specific locations in the amount of actual expenditures.
   
   As of year-end closing, the expenditures for unemployment compensation should equal the budget allocation.
   
   
2. Indirect Cost Recovery
   
   During the year, indirect cost recovery accounts may be established in the operations fund for approved projects funded by outside agencies and reported in the Sponsored Program area. No original College-wide revenue budget is established for indirect cost recovery. However, each calendar quarter, a BTR is processed to increase the regional expenditure reserve account and the appropriate indirect cost recovery revenue accounts.
   
   All adjustments are based on the amount of actual collections in the indirect cost recovery revenue accounts. At year-end closing the revenue budget should equal the actual collections in the indirect cost recovery accounts. Corresponding adjustments will be made to the expenditure budget.
   
   
3. Apprenticeship Support
   
   At the beginning of each fiscal year a budgetary reserve is established for College-wide apprenticeship support. An expenditure account has been established at each location in the operations fund with the title of "Instructional Staff - Support Apprentice Programs." The Sponsored Program staff prepares an analysis of apprenticeship expenditures. Appropriate charges to the operations and apprenticeship fund is completed by a journal voucher:

   DR. Instructional Staff - Operations support of Apprentice Program
   CR. Revenue

   A budget transfer will be processed to move budgetary allocations from the College-wide reserve to the regional expenditure accounts. The amount of the BTR's for the operations fund will match the accounting entry prepared by Sponsored Programs.

4. Enrollment Growth
   
   Each academic semester as of the official count date, comparisons are made between the actual student fee assessments and the current year budget. If the actual student fee assessments (as adjusted by a collection factor) are either over or under the current year budgets, a budget adjustment is required.
   
   T he following budgetary entries are made if the adjustment is positive:

   DR. Regional Student Fee Revenue
   CR. Regional Expenditure Reserve Account

   If the budgetary adjustment is negative, the following entries are processed:

   DR. Regional Expenditure Reserve Accounts
   CR. Regional Student Fee Revenue

   An accounting entry to the expense allocation and estimated revenue accounts must be processed to match the net change reflected in the budget expense and revenue accounts. If enrollment growth dollars are allocated to Ivy Tech by the General Assembly as part of the legislative biennial budget, they are included in a College-wide account for enrollment growth. Distribution of the budgetary funds is determined on the basis of actual student fee assessments.

5. Plant Expansion
   
   Plant expansion funds are requested from the State legislature for operating costs associated with opening new facilities. The operating costs may include utility expense, custodial/maintenance services, and lease or rental agreements. The funds are granted by specific facility and are included in the operating budget but are determined in conjunction with the capital budget.
   
   The amount of plant expansion funds granted by the General Assembly is budgeted in a College-wide account. The funds are initially allocated by facility or location, but budgetary funds are transferred to the regional institutes only after approval by Central Office staff. Only the actual amount necessary to operate expanded facilities which are approved by Central Office staff will be funded.
   
   
6. Insurance
   
   All insurance/risk programs other than employee fringe benefit plans are coordinated and administered by Central Office staff. Expenditures are not allocated to a specific location. All payments are processed against the Central Office insurance accounts for the College in total.
   
   
7. Contingency Reserve
   
   A College-wide contingency budgetary reserve is established at the beginning of each fiscal year. The contingency budgetary funds may be transferred to a location for an emergency or specified need. The use of budgetary funds from the contingency reserve must be approved by the President.
   
   
8. Regional Reserves
   
   College-wide regional reserves may be established for specified purposes, i.e., to fund special request, quality improvement, or program improvement. The funding of the regional reserves is accomplished by reallocation of budgetary resources.